Please note the appropriate Tier indicated in the vacancy title and ensure that you are holding the applicable contract as defined below:

  • Tier 1: UNDP/ UNCDF/ UNV staff holding permanent (PA) and fixed term (FTA) appointments (defined as “internal” candidates)  
  • Tier 2: UNDP/ UNCDF/ UNV staff holding temporary appointments (TA) and personnel on regular PSA contracts 
  • Tier 3: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates

Background

The United Nations Development Program (UNDP) has been working in Haiti since June 28, 1973, demonstrating a long-standing commitment to the country and fostering confidence among stakeholders. UNDP supports the Government of Haiti in its long-term approach to sustainable development by strengthening the capacity of national institutions, the local private sector, and communities. This effort aims to better prepare the country's future and build a resilient, self-sufficient nation.

As part of its Governance and Rule of Law portfolio, UNDP supports the Republic of Haiti in holding the general and local elections in 2026, with the aim of restoring the constitutional order and political stability. Indeed, following an electoral Need Assessment Mission, the Projet d’Appui au Processus Electoral en Haïti (PAPEH) was launched on 1st April 2005 for a two-year duration. That project aims, among others, to reinforce the Conseil Electoral Provisoire (CEP) capacities, enabling that Institution to conduct the long-awaited elections. The country held the last election in 2016; since then, Haiti has been in a political transition while being impacted by gang activities

The Project Management Unit ensures the implementation of the agreed work plan with the CEP, which involves substantive procurement activities. To support these efforts, the project is actively recruiting a procurement officer to contribute to achieving its objectives and strengthen project execution.

Position Purpose

The Procurement Specialist will work under the strategic guidance and direct supervision of the Chief Technical Advisor of the PAPEH and will be responsible for implementing the project’s procurement activities and obligations.

The Procurement Specialist will ensure efficiency and integrity in the project’s procurement management and provide solutions to a range of complex electoral-related  procurement issues. He will promote a collaborative, client-focused, quality, strategic, and results-oriented approach to all tasks and will work in close collaboration with country office Operations, Programme, and other project teams, as well as with the CEP, to successfully deliver procurement services, address complex procurement issues, and provide advisory support.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Duties and Responsibilities

1.)  Elaborate and manage implementation of innovative and sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money:

  • Ensure full compliance of procurement activities with UNDP rules, regulations, policies, and strategic priorities through effective internal controls and properly used client–oriented procurement management system. 
  • Discuss procurement strategies and plans within the projects and with the country office procurement unit and the Conseil Electoral Provisoire to ensure mutual alignment. 
  • Conceptualize, elaborate and implement strategic procurement in the project including sourcing strategy, supplier selection and evaluation, quality contract management, contract administration, contractor appraisal, cost reduction strategies, customer relationship management, e-procurement, and performance measurement

2.)  Efficiently manage procurement processes for the project:

  • Ensure timely and proper preparation of procurement plans for the project, including establishment of the deadlines and monitoring of their implementation.
  • Establish and manage implementation of proper monitoring systems, mechanisms and controls for procurement processes that cover RFQ, ITB or RFP, receipt and evaluation of quotations, bids or proposals, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations. 
  • Review and certify submission of documents to internal procurement review committees (CAP, RACP and ACP). 
  • Ensure management of procurement contracts and perform delegated responsibilities in e-procurement for Purchase Orders approval. 
  • Elaborate and implement internal control system, which ensures purchase orders are duly prepared, dispatched, and corrected on a timely basis when there are errors or other problems

3.) Elaborate, introduce and implement strategic sourcing strategies and e-procurement tools to find best values in the marketplace and align the purchasing strategy to the project goals:

  • Develop and manage rosters of suppliers. 
  • Elaborate supplier selection and evaluation, and quality and performance measurement mechanisms.
  • Review and provide input on the Term of Reference for establishment of Long-Term Agreements/Framework Agreements for more efficient category management. 
  • Ensure proper management and implementation of e-procurement system in the project

4.)  Facilitate procurement knowledge building and knowledge sharing within the project. 

  • Organize procurement training for the project staff. 
  • Organize procurement training for vendors on e-procurement modules.
  • Organize procurement training, as required, for CEP staff.
  • Synthesize lessons learned and best practices in procurement.
  • Make sound contributions to knowledge networks and communities of practice.
  • If required, participate in Operations Management Team (OMT) to share information on cross-cutting areas and collaboration opportunities to achieve greater economies of scale.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities: None 

Competencies

  • Core Competencies:

Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact

Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems

Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences

Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands

Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results

Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration

Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity

  • Cross-Functional & Technical competencies: 

Procurement-Strategic Sourcing: Knowledge of strategic sourcing concepts, principles and methods, and ability to apply this to strategic and/or practical situations 

Procurement-Category Management: Ability to segment spend into areas which contain similar or related products enabling focus opportunities for consolidation and efficiency 

Procurement-Data Analysis: Ability to extract, analyze and visualize procurement data to form meaningful insights and aid effective business decision making

Procurement-Stakeholder Management: Ability to work with incomplete information and balance competing interests to create value for all stakeholders.

Business Direction & Strategy-System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Business Management-Portfolio Management: Ability to select, prioritize and control the organization’s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment

Business Management-Risk Management: Ability to identify and organise action around mitigating and proactively managing risks.

Required Skills and Experience

Education:

  • Advanced university degree (Master's degree or equivalent) in Business Administration, Public Administration, Economics, Finance, or related field is required. OR 
  • A first-level university degree (Bachelor’s degree) in the above-mentionned fields in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
  • CIPS level 4 is highly desirable for this position and candidates holding this level at the time of application will have a distinct advantage. If the desired certification is not available at the time of recruitment, it should be obtained within one year of recruitment. Candidates holding a CIPS certification at any level below at the time of application will have a proportionate advantage. 

Experience:

  • Minimum 5 years (with Master’s degree) or 7 years (with Bachelor’s degree) of relevant experience at the national or international level in public sector procurement management is required.
  • Experience in the use of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of web-based management systems such as ERP is required.
  • Advanced knowledge of spreadsheet and database packages is desired
  • Previous experience with UN agencies or international organization in the same field is highly desirable.
  • Experience/Knowledge of UNDP procurement principles/ processes  would be desirable.
  • Experience of working in a country in crisis is an asset. 
  • Experience in facilitating procurement trainings is an asset. Experience in e-procurement systems is an asset.

Language: 

  • Fluency in written and spoken French is required. 
  • Working knowledge in English is an asset.
  • Working knowledge of creole is an asset.

Disclaimer

UNDP participates in the Scheme for the disclosure of safeguarding-related misconduct in recruitment processes within the humanitarian and development sector (Misconduct Disclosure Scheme). 

In line with this Scheme, UNDP will contact previous employers of job applicants to request information about any investigations or findings of misconduct concerning allegations of sexual exploitation, sexual abuse and/or sexual harassment (sexual misconduct) against the applicant, during or after their employment. 

By submitting a job application, the applicant confirms to have understood and consented to UNDP contacting the applicant’s prior employers, during UNDP’s recruitment process, to request any such information on sexual misconduct. 

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.

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