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Project Manager

Dushanbe (Tajikistan)

  • Organization: UNDP - United Nations Development Programme
  • Location: Dushanbe (Tajikistan)
  • Grade: SB-4 (SC8/SC9), Service Contract, Local Contractors Agreement - Consultancy
  • Occupational Groups:
    • Environment
    • Project and Programme Management
    • Managerial positions
    • Malaria, Tuberculosis and other infectious diseases
  • Closing Date: 2020-09-23

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Background

The UNDP Country Office in Tajikistan, in partnership with the Committee for Environmental Protection under the Government of the Republic of Tajikistan is launching a 3 (three) years project on “Enabling an Effective National Adaptation Plan (NAP) Process for Tajikistan” funded by Green Climate Fund (GCF).

The main goal of the project is to establish the institutional arrangements and human/institutional capacities to develop and execute National Adaptation Plans (NAP) to implement Tajikistan’s National Climate Change Adaptation Strategy (NCCAS). As part of the NAP process, the project will also capacitate responsible agencies for the four priority sectors which have been identified by the GoRT as being particularly vulnerable (energy, water resources, transportation, and agriculture) and advance mainstreaming of climate change adaptation considerations in these agencies. The agencies will also develop sectoral adaptation plans, which will be com-piled as part of the national NAP.

The result of the project will be the establishment of the institutional arrangements and capacities which will empower the CEP to lead the process of translating the country’s adaptation priorities as articulated in the NCCAS and other documents into implementation plans (NAPs).

The project will be implemented following UNDP’s Direct Implementation Modality (DIM), according to the Readiness and Preparatory Support Grant Framework agreement between UNDP and GCF. The Project Board will include representation by the Committee for Environmental Protection under the Government of the Republic of Tajikistan (NDA) as the Senior Beneficiary along with UNDP as the Executive and Senior Supplier.

The Project Manager (PM) will report to the UNDP Team Leader/Climate Change, DRR, Energy and Environment and will work under the guidance of Assistant Resident Representative/Programme and Deputy Resident Representative. He/she will assist the Government, to deliver on the envisaged project results. The PM will lead the achievement of expected programmatic results, by providing strategic guidance to the project staff for the implementation of activities in accordance with the signed Project Document.

The PM will ensure that the principles of human rights-based approach, gender mainstreaming, conflict sensitive management, results-based management (RBM), as well as a client-oriented approach consistent with UNDP rules and regulations are applied and promoted consistently.

The PM will work in close collaboration with the Committee for Environmental Protection along with UNDP Programme, Operations, Communications and other project teams in the UNDP Country Office (CO) for effective achievement of results, anticipating and resolving complex project related issues. The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

The Project Manager will liaise and work closely with all partner institutions to link the project with complementary national programmes and initiatives. The PM will be technically supported by contracted national and international service providers, based on needs as determined and approved by the Project Steering Committee, as needed

Duties and Responsibilities

The Project Manager (PM) will report to the UNDP Team Leader/Climate Change, DRR, Energy and Environment and will work under the guidance of Assistant Resident Representative/Programme and Deputy Resident Representative. The PM will work in close collaboration with the Committee for Environmental Protection along with UNDP Programme, Operations, Communications and other project teams in the UNDP Country Office.

1.  Organization and Management:

  • Develop annual work plans and execute project activities in consultation with the UNDP CO and the “Enabling an Effective National Adaptation Plan (NAP) Process for Tajikistan Project Steering Committee;
  • Ensure adherence of the project work plan to the Project Document, prepare revisions if required, and ensure synergies with other donor funded initiatives focused on climate change;
  • Prepare regular progress reports in line with reporting schedules, as well as any other reports requested by UNDP, donor, Government and or other stakeholders;
  • Prepare final project report and process all other requirements for the project auditing, midterm and final evaluation and closure of the project as per UNDP standard procedures;
  • Ensure timely recruitment and procurement of quality services and equipment and implementation of project activities in line with applicable UNDP rules, regulation and standards;
  • Manage the human and financial resources for achieving results in line with the outputs and activities outlined in the project document and annual work plan;
  • Lead, manage and oversee the project staff and consultants to ensure timely implementation of project activities and achievement of expected results;
  • Ensure the project team members have clear set goals and targets as per which performance assessment is conducted;
  • Ensure that all project personnel maintain a high level of transparency, responsibility and accountability in M&E and in reporting of project results
  • Undertake timely actions to respond to any project deviation or delays informing donor and partners;
  • Review and ensure technical soundness and cost effectiveness of project activities;
  • Support the establishment of monitoring frameworks and provide on-going feedback and technical backstopping and regularly monitor progress towards the identified indicators;
  • Organize meetings of the Project Board (Project Steering Committee);
  • Represent the project at the Project Steering Committee meetings, technical meetings and other appropriate fora in coordination with UNDP Country Office;
  • Ensure timely planning and implementation of the envisaged baseline surveys, annual action research and project evaluations to inform project level planning and decision making;
  • Ensure that project outputs have been achieved as appropriate, the project is successfully closed and that project outputs are revisited during the project evaluation process to assess the impact of project outputs on expected outcomes;
  • Ensure security of the staff and assets belonging to the projects.

2. Delivery of Project Results:

  • Oversee and monitor implementation of work plans and budgets for all project activities. Ensure that the project produces the results (outputs) specified in the project documents to the required standard of quality and within the specified constraints of time and cost;
  • Monitor the project expenditures, commitments and balance of funds under the project budget lines, and draft project budget revisions in accordance with UNDP’s ATLAS system including the reporting on project funds and related record keeping;
  • Monitor project expenditure, commitments and balance of funds under the project budget lines for cost-efficiency and consistency with the Project Document and corresponding Annual Work Plan. Prepare results framework for each output and establish performance and impact assessment indicators and system.
  • Ensure conformity of results with the Project Document and UNDP rules and procedures through budget preparation and management, planning and general monitoring of the project;
  • Manage delivery of results by using up-to-date best practices and know-how in the subject area and accordingly plan delivery of resources for the performance year;
  • Ensure that all project deliverables and documents are noted and stored, that the project is both operationally and financially closed in Atlas, that all tasks have been completed, that all assets have been transferred, that all issues are resolved and that the project is “done”;
  • Ensure that the standard UNDP and GCF M&E requirements are fulfilled to the highest quality
  • Review professional performance and document implementation processes and results through a project-based professional reports.

3. Policy and Technical Advice:

The incumbent must arrange through different means the provision of policy advice to the Government as well as to the partners of the project, in the following areas:

  • Prepare plan of action for policy support services;
  • Provide intellectual or substantive leadership in the subject area through identification of key policy issues and formulation of best possible and alternative policy and programme options at local and national levels;
  • Stimulate strategic thinking in the subject area, taking into account the needs of Government, local authorities, non-government and development partners as well as opportunities to develop national public goods;
  • Map on a consistent basis the climate-related development issues, covering the situation and strategic opportunities in the form of reports;
  • Identify opportunities to enhance teamwork within the project and with other UNDP projects to capitalize on the specific advantages of multi-disciplinary support within the framework of the project;
  • Provide policy advice on the on-going policy development on climate change adaptation and ensuring the optimal design and sequencing necessary for enhancing the existing legal framework and institutional strengthening;
  • Contribute to policy briefs, strategic notes, discussion papers on emerging climate change adaptation related issues, for consideration by the Government and other stakeholders;
  • Review and contribute to all outputs and deliverables produced under the project;
  • Analysis and aggregation of project results/outputs, and reporting of project progress at the objective and outcome level;

4. Knowledge Management:

  • Contribute to building the corporate body of knowledge in the area of climate change adaptation, by systematically (1) sharing knowledge with colleagues, and (2) ensuring that relevant experiences and lessons;
  • Development and implementation of capacity building activities aimed at government counterparts, civil society groups, media and relevant stakeholders.
  • Contribute written inputs to UNDP flagship products/newsletter/policy briefs, based on project results, data and information, lessons learned and best practices.
  • Formulate a framework for data sharing among stakeholders, for project implementation
  • Support the Government with analysis and substantive research into national adaptation planning, and other major national and local development issues;
  • Sharing international best practices on implementation of climate change adaptation policies and practices through participatory processes and techniques involving civil society, women and minority groups.
  • Ensure systemic capturing of key lessons learnt generated by the project through feasibility studies, research, surveys as well as other primary and secondary sources to produce knowledge-based products;
  • Constantly monitor, and ensure highest UNDP standards in the provision of technical and advisory inputs, organization of workshops, seminars, training and delivery of outputs (products);
  • Serve as peer reviewer, as and when required.

5.  Partnership, Communication and Resource Mobilization:

  • Identify stakeholders and partners for the undertaking of various project outputs and activities;
  • Develop new partnerships with civil society and/or non-governmental/ community-based organizations; local communities and private sector to deliver the project outputs and activities, as required;
  • Establish and maintain sound partnerships with the Government, namely Committee for Environmental Protection under the Government of the Republic of Tajikistan, donors and other strategic partners;
  • Ensure that project activities are closely coordinated with stakeholders and that a high level of collaboration and cooperation is in place at the national, regional, provincial and district level;
  • Liaise with project partners to ensure their co-financing contributions are identified, secured and provided within the agreed terms;
  • Liaise with other relevant government and relevant partners/stakeholders, UNDP Country Office regarding the project, including to share information about trends, issues and results, to coordinate and utilize resources effectively and efficiently.
  • Ensure adequate information flow, discussions and feedback among the various stakeholders of the project according to the agreed management arrangements;
  • Proactively identify potential sources of funding and assist in resource mobilisation for the project through development of concept notes and funding proposals to the potential donors and promoting project deliverables at the relevant development platforms;
  • Prepare proposals for mobilization of human, technical or financial resources from international development organizations, non-government organizations and the private sector;
  • Mobilize resources to support the achievement of project outputs and outcomes;
  • Ensure regular communication of project results, including producing communication products and visibility materials, and liaison with media in Tajikistan and beyond;

Ensure visibility of the project, including adherence to visibility standards and templates of the donor, UNDP and Government, as required

Competencies

Innovation

Ability to make new and useful ideas work

Level 4: Originate (Peer Regarded Lead Expert)

Leadership

Ability to persuade others to follow

Level 5: Integrate & Empower (Strategic Advisor)

People Management

Ability to improve performance and satisfaction

Level 5: Integrate & Empower (Strategic Advisor)

Communication

Ability to listen, adapt, persuade and transform

Level 4: Originate (Peer Regarded Lead Expert)

Delivery

Ability to get things done

Level 5: Integrate & Empower (Strategic Advisor)

Technical/Functional

Advocacy/Advancing a Policy-Oriented Agenda

Analysis and creation of messages and strategies

  • Creates effective advocacy strategies
  • Performs analysis of political situations and scenarios, and contributes to the formulation of institutional responses

Level 5: Integrate & Empower (Strategic Advisor)

Results-Based Programme Development and Management

Contributing to results through provision of information

  • Provide information for linkages across project activities to help identify critical points of integration
  • Provide information and documentation on specific stages of project implementation
  • Provide background information to identify opportunities for project development and helps drafting proposals
  • Participate in the formulation of project proposals

Level 4: Originate (Peer Regarded Lead Expert)

Building Strategic Partnerships

Identifying and building partnerships

  • Effectively networks with partners seizing opportunities to build strategic alliances relevant to UNDP’s mandate and strategic agenda
  • Identifies needs and interventions for capacity building of counterparts, clients and potential partners
  • Promotes UNDP’s agenda in inter-agency meetings

Level 4: Originate (Peer Regarded Lead Expert)

Innovation and Marketing New Approaches

Developing new approaches

  • Seeks a broad range of perspectives in developing project proposals
  • Identifies new approaches and promotes their use in other situations
  • Creates an environment that fosters innovation and innovative thinking
  • Makes the case for innovative ideas from the team with own supervisor

Level 4: Originate (Peer Regarded Lead Expert)

Resource Mobilization

Implementing resource mobilization strategies

  • Analyzes information on potential bilateral donors and national counterparts to recommend a strategic approach
  • Identifies and compiles lessons learned
  • Develops a resource mobilization strategy at the country level

Level 4: Originate (Peer Regarded Lead Expert)

Job Knowledge/Technical Expertise

In-depth knowledge of the subject-matter

  • Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines
  • Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally
  • Demonstrates comprehensive knowledge of information technology and applies it in work Assignments
  • Demonstrates comprehensive understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments

Level 4: Originate (Peer Regarded Lead Expert)

Global Leadership and Advocacy for UNDP’s Goals

Research and analysis

  • Analysis and creation of messages and strategies
  • Performed analysis of political situations and scenarios, and contributes to the formulation of institutional responses
  • Uses the opportunity to bring forward and disseminate materials for global advocacy work and adapts it for use at country level

Level 4: Originate (Peer Regarded Lead Expert)

Client Orientation

Contributing to positive outcomes for the client

  • Anticipates client needs
  • Works towards creating an enabling environment for a smooth relationship between the clients and service provider
  • Demonstrates understanding of client’s perspective
  • Solicits feedback on service provision and quality

Level 4: Originate (Peer Regarded Lead Expert)

Required Skills and Experience

Education:

University degree in Environment Studies, Natural Resources Management and/or related areas.

Experience:

  • At least 5 years of experience in managing complex development programmes focused on climate change, natural resources management, environmental studies and/or relevant areas.
  • Demonstrated experience in project management in the area of environmental protection, natural resource management, climate change and/or any other related fields;
  • Previous experience in working with Government and wide range of donors and experience in resource mobilization;
  • Good knowledge about Tajikistan, Central Asia and its development context in environmental protection and natural resources management in general and climate change in particular;

Language Requirements:

  • Fluency in English and Russian is a must. Knowledge of Tajik would be a strong advantage.

IT skills:

  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages.
  • Experience in handling of web-based management systems is a strong advantage.

Other:

  • Strong sense of integrity is essential;
  • Strong reporting and negotiation skills. Experience in developing strategic notes, policy papers and briefs for the Government.

 

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

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Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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