Asset Management Assistant
Kabul
- Organization: UNDP - United Nations Development Programme
- Location: Kabul
- Grade: Administrative support - GS-5, General Service - No need for Higher Education - Locally recruited position
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Occupational Groups:
- Operations and Administrations
- Administrative support
- Banking and Finance
- Logistics
- Procurement
- Supply Chain
- Closing Date: Closed
Background
UNDP is committed to support the Government of the Islamic Republic of Afghanistan to ensure that the quality of life for Afghans is substantially improved, as measured by tangible improvements in global indicators of social and economic wellbeing (such as the SDGs, Human Development Index scores). UNDP’s role is to help fortify development outcomes among local communities, government partners, and the private sector, using the SDGs as both a destination and a guide. Through the SDGs, a transformative shift from a war economy to a peace economy is possible, helping the Afghan government to meet its global commitments, its internal targets (such as those set by the Afghanistan National Peace and Development Framework-ANPDF), and, most importantly, the expectations and ambitions of the Afghan people. While this bold vision demands investments from UNDP, among all development actors, UNDP Afghanistan Country Office as a valued partner to the Government of Afghanistan by providing insights on understanding and overcoming multi-dimensional poverty. UNDP’s perspective is that meaningful poverty alleviation requires a different development approach – one that monitors and attempts to affect the systemic interplay of socio-economic factors, regional differences, and shifts in the political economy. To deliver this value proposition, the CO needs to ‘raise the bar’ on its development policy expertise and engage national and local policy makers on disrupting the complex systems contributing to intractable poverty.
This Job Description is part of a new office structure, which is designed to support a more integrated and collaborative way in supporting Afghanistan achieve sustainable development and sustainable peace. The Country Office has aligned the new office structure with the thematic vision of the emerging Country Programme and designed new ways of working that will facilitate more collaboration across the office, create the foundations for more sub-national level work and higher delivery and emphasize learning and support to national staff capacity development.
In this context, the General Administration Services entrusted with the following:
• Administration services
• Management of contracted services to UNDP, UNOCA, incl. security contractors
• Assets Management
• Logistics and Protocol Travel and transport pool
• Residential compound management
• Maintenance of operations records and service tracking capabilities
Under the supervision of the Assets Management Analyst, the Assets Management Assistant will support the overall management and control of expendable and non-expendable UNDP assets, assets disposal and renewal of inventory data, executes processes and transactions ensuring high quality and accuracy of work.
The Assets Management Assistant promotes a client, quality and results-oriented approach and works in close collaboration with the Operations Teams in the Country Office (CO) and other UN agencies staff to exchange information and ensure consistent service delivery.
Incumbent is expected to display initiative, a positive approach and a strong client orientation. As such, s/he might be required to undertake other emerging tasks and additional duties as required by direct supervisor or senior management.
Duties and Responsibilities
Summary of Key Functions:
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1. Ensures implementation of operational strategies, focusing on achievement of the following results:
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2. Supports the assets management focusing on achievement of the following results:
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3. Provides support for effective administrative and financial control of assets in the office, focusing on achievement of the following results:
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4. Supports knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:
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Competencies
Innovation Ability to make new and useful ideas work | Level 2: Analyzes complex technical materials (including data) and makes concise, relevant recommendations |
Leadership Ability to persuade others to follow | Level 2: Proactively identifies new opportunities and challenges |
People Management Ability to improve performance and satisfaction | Level 2: Takes ownership of responsibilities |
Communication Ability to listen, adapt, persuade and transform | Level 2: Understands, explains and shares information on assigned tasks with accuracy and clarity |
Delivery Ability to get things done while exercising good judgement | Level 2: Meets goals and timelines for delivery of products or services; |
Technical/Functional | Detailed list of competencies can be accessed through https://intranet.undp.org/unit/ohr/competency-framework/SitePages/Home.aspx and hiring managers are encouraged to familiarize themselves for more information |
Job Knowledge/Technical expertise Ability to understand advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines
| Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work |
Collaboration and Partnerships Ability to develop, maintain, and strengthen partnerships with others inside (Programmes/projects) or outside the organization who can provide information, assistance, and support. | Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work |
Operational Efficiency Ability to identify and execute opportunities to improve operational efficiency | Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work |
Purchase-to-Pay Knowledge of purchase-to-pay cycles, concepts, principles and policies and ability to apply to strategic and/or practical situations | Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work |
Supplier Management Knowledge of supplier management concepts, principles and methods, and ability to apply to strategic and/or practical situations | Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work |
Contract Management Knowledge of contract management concepts, principles and methods, and ability to apply to strategic and/or practical situations | Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work |
Client Orientation Ability to anticipate client needs and demonstrate understanding of client’s perspective while solicitating feedback on service provision and quality | Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work |
Required Skills and Experience
Education: |
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Experience: |
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Language Requirements: |
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Disclaimer
Important applicant information
All posts in the GS categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
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