Tiered Approach

In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:

  • Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
  • Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
  • Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
  • Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates

Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.

Background

The UNDP Green Energy Recovery Programme is an integrated approach to address Ukraine’s needs to accelerate efforts towards a more diverse energy mix, following the impact of the war and outdated energy system, with less dependence on gas and coal generation. It has been designed based on extensive consultations with the Government of Ukraine, local and regional authorities, and thorough analysis of barriers and instruments for green energy sector recovery. The Programme supports achieving mid-term objectives and priorities indicated in the National Energy Strategy, contributing to energy security and independence, supporting a green recovery and transition of the energy sector, promoting decarbonisation and facilitating further synchronisation with the EU energy markets.
The Programme expands the scope of UNDP’s engagement in supporting reconstruction and recovery of the energy system, building on the partnerships, results and lessons learned under the multi-donor funded project “Winterization support to Ukraine”. In line with the priorities of UN Ukraine Transitional Framework 2023 and UN Winterization plans of 2022-2023 and 2023-2024, UNDP is herein providing immediate and emergency support to the national and local governments to repair energy infrastructure in order to provide critical basic services to the population in war-affected areas.
The Green Energy Recovery Programme will contribute to distributing generation sources throughout the country and decentralizing the power system while increasing the share of renewable energy sources in an effort to contribute to gradually reducing coal generation, in line with Ukraine’s national commitments in reducing Co2 emissions. This will have significant positive impact on people’s access to energy from decentralized renewable energy capacities, economic empowerment, improved public governance of the energy sector, and decreased pollution rates. Outputs under the key objectives will thereby contribute to implementation of Ukraine’s nationally determined contributions (NDCs) towards the Paris Agreement under the United Nations Framework Convention on Climate Change (UNFCCC), in the effort for global reduction of greenhouse gas emissions.
Sustainable energy solutions provided through the pilot projects aligns with the UNDP nexus approach, contributing to risk reduction and increasing resilience of sub-national energy systems in war-affected communities in Ukraine. By increasing energy supply in the medium term and contributing to decentralization of the energy system, the proposed Programme will furthermore reduce pressure on humanitarian aid for heat, water, and sanitation services, all which depend on electricity supply, in the war affected areas and reduce the vulnerabilities of the energy systems.
In this context, UNDP Ukraine invites applications from highly qualified and experienced professionals for the post of Information Management Analyst who will provide analytical support on information management and other activities related to the Programme.

Duties and Responsibilities

Under the direct supervision of Programme Manager and in close collaboration with Programme Technical Specialist  (Energy Security) and Engineering Specialist (Electricity/Gas, Technical Component Lead), Engineering Analyst (Heat) will perform the following:
3.1    Engineering support for the analysis of heat supply projects, heat supply systems and other energy infrastructure.
•    Conduct an assessment of the status/needs of damaged heat production facilities,  heat supply and other energy infrastructure, and provide technical advice to determine a suitable plan and strategies for  recovery/ restoration.. 
•    Review and analyze the information/data on the context and baseline situation of the targeted heat production facilities, heat supply and other energy infrastructure. 
•    Identify priorities in areas of heat production facilities and other energy infrastructure restoration in consultation with relevant stakeholders.
•    Identify any institutional capacities, policies and legislation that may impact restoration of energy supply and promotion of energy security.
•    To identify possible solutions, expected limitations and risks associated with the implementation of heat supply projects within the framework of this program. 
•    Provide technical support for the process of preparing a package of documents within the framework of this program.
•    Provide technical support on reviewing and certification of available energy project based on the design calculations and drawings, including BoQs and specifications of the equipment. 
•    Development or verification of technical specifications (SOW), drawings, cost estimates (BoQ), technical specifications and other necessary packages of documents (including procurement packages for heat production facilities) for the implementation of projects for the recovery and restoration of heating systems within the framework of this program.
•    Analyse functionality of heat production and heat-supply facilities and specification of the materials proposed. 
•    • Support procurement process of energy infrastructure by providing technical inputs, clarifying the Bidder’s queries of technical nature.
•    Serve as part of the technical evaluation panel and provide complete assessment (qualification, technical and financial analysis) of the received offers. 
•    • Provide input in addressing UNDP’s Contract Review Committee’s questions related to submitted bids if required. 
•    Review and validate the manufacturing/supply schedule proposed by the contractor. 
3.2    •     • Identify and assess the risks related to procurement of energy infrastructure equipment and propose a risk mitigating strategy and measures. Stakeholder engagement and supplier coordination
•    Support the project in conducting market research to identify potential suppliers and technologies.
•    • Prepare necessary documents, including Terms of References (ToRs) and Bills of Quantities (BoQs), for UNDP’s procurement procedures, ensuring compliance with UNDP’s procurement policies and procedures.
•    Monitor project implementation stages (including the manufacturing, shipping, and installation of equipment), with a focus on heating systems and heat supply, to ensure compliance with project deadlines and technical specifications.
•    Coordinate with relevant partners to oversee equipment installation, ensuring timely and efficient completion of work.
•    Consult with stakeholders and communicate on behalf of the project, ensuring a clear and consistent flow of information.
•    Facilitate stakeholder engagement and ensure their active participation and support for project activities.

3.3 Knowledge management/ Reporting and Capacity building
•    Identifying and documenting best practices and lessons learned in the development of heating systems and infrastructure development
•    Contributing to the creation of knowledge and experience exchange networks, networking, and other public events in the field of energy security
•    Participating in the training of Program/Project staff to support their continued professional development through active learning. 
•    Contribute to the Programme/ Project work plans.
•    Contribute to the Programme/ Project regular reporting on progress for different stakeholders, including donors. 
•    Keep tracking the financial resources allocated to heat production facilities, heat supply and other energy infrastructure restoration activities.
   

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

 Institutional Arrangement

Under the direct supervision of Programme Manager and in close collaboration with Programme Technical Specialist (Energy Security) and Engineering Specialist (Electricity/Gas, Technical Component Lead), the Engineering Analyst (Heat) is fully responsible for provision of technical support and leading the operational and programmatic management in the scope of energy security activities focused on heat production facilities,and heat supply in the scope of Green Energy Recovery Programme according to the project document, UNDP corporate rules and procedures and for fulfilling the following functions
 

Competencies

Core
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
Act with Determination:  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 
Cross-Functional & Technical competencies (insert up to 7 competencies)

Thematic Area

Name

Definition
Business Direction & Strategy System Thinking
  • Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
Business Direction and Strategy Entrepreneurial Thinking
  • Ability to create clarity around UNDP value proposition to beneficiaries and partners and to develop service offers responding to client needs based on UNDP’s organizational priorities and mandate.
Business Direction and Strategy Negotiation and Influence
  • Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates win-win situations.
Business Management Communication
  • Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
  •  Ability to manage communications internally and externally, through media, social media and other appropriate channels.
Business Management Customer Satisfaction/Client Management
  • Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. 
  • Provide inputs to the development of customer service strategy. 
  • Look for ways to add value beyond clients' immediate requests.
  • Ability to anticipate client's upcoming needs and concerns.
2030 Agenda: People  Gender 
  • Gender and Energy
Procurement  Supplier/relationship management
  • Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.

Required Skills and Experience

Education:

  • Advanced university degree (Master's degree or equivalent) in the field of Mechanical Engineering, Heat Supply, Energy Systems or other closely related fields; or
  • A first university degree (Bachelor’s degree) in the above fields in combination of additional two years of qualifying relevant experience will be given due consideration in lieu of the advanced university degree.

Experience:

  • Minimum of 2 years (with master’s degree) or 4 years (with bachelor’s degree) of progressively responsible experience in engineering, energy systems, infrastructure development, or a related area is required.
  • Skills in the development of technical documentation, including technical specifications and performance schedules of energy systems, including heat production and heat supply, or relevant infrastructure projects.
  • Knowledge of procedures for quality control procedures.

Desired Criteria:

  • Proven ability to draft, edit and produce written proposals, advisory documents, analytical documents and results-focused reports.
  • Experience in the use of computers and office software packages, including engineering software.
  • Proven track record in effective project planning and implementation in the areas of Energy sector recovery and rehabilitation, 
  • Experience in working with Government, international financial institutions,  other development partners, including EU, shall be an asset.
  • Familiarity with national construction legislation, norms, and standards related to energy infrastructure, including  heat production facilities and heat supply systems, and safety regulations is desirable.
  • Experience of working with municipalities and/or local and central authorities in recovery or energy rehabilitation projects/activities, as well as with economic development issues at the national and sub-national levels is an advantage.

Required Language(s):

  • Fluency in Ukrainian and English is required.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.

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