Tiered Approach

In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:

  • Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
  • Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
  • Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
  • Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates

Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.

Background

UNDP provides integrated programmatic, policy and financing solutions to realize the Sustainable Development Goals (SDGs). In this context, UNDP has created a Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains and in support of the signature solutions and organizational capabilities envisioned in the Strategic Plan. The Bureau for Policy and Programme Support (BPPS) and the Crisis Bureau (CB) are the two anchor Bureaux of the GPN.

In this context, the newly established Governance, Rule of Law, and Peacebuilding (GRP) Hub, a joint endeavour with the Bureau for Policy and Programme Support (BPPS), provides leadership and advisory services to enhance UNDP’s impact on governance and peacebuilding, ensuring the integration of democratic governance and human rights into crisis response and recovery. The Hub aims to build an integrated portfolio collaboratively between the CB and BPPS and establish partnerships with various stakeholders including the UN System, IFIs, civil society, and the private sector. 

Through Local Action, the GRP Hub seeks to contribute to peace and development, achieving a visible impact on communities and improving lives by delivering integrated solutions that harness global expertise and partnerships. The Local Action Unit works closely with local and regional governments as key development players, highlighting their role as public service implementers, as drivers of innovation and the closest institution to people. 

Local and regional governments are already responsible of over 65% of the SDG targets, most of them linked to basic service provision from water, sanitation, mobility, climate action, health or education. Cities and territories are playing a big part on the implementation of SDGs, that are becoming a new tool for strategic planning and budgeting in the mid to long-term. Since 2015, local governments and their associations have been increasingly active in promoting the SDGs through advocacy, working with their local population and partners in transposing the spirit of Agenda 2030 in cities and territories. Local Governments have also started to use SDGs as a strategic framework to deliver better and more innovative public services linked to SDG targets and indicators. As part of the SDG Local Action project, UNDP is one of the implementing partners of the Mayors Challenge, a global initiative to reimagine the most essential services that cities deliver to residents.

Within this context, the SDG Local Action project is seeking recruit a Finance and Administration Assistant to support the sound financial management of the Mayors Challenge in the City of Beira, Mozambique, one of the winners of the 2025 Mayors Challenge. The Productive Relocation Project based on the Fish Value Chain in Beira aims to implement an integrated model of productive relocation and climate resilience, relocating vulnerable coastal families from Praia Nova to Muave while strengthening the fish value chain, building resilient housing, and promoting inclusive economic development aligned with the Sustainable Development Goals (SDGs).

Duties and Responsibilities

Under the overall supervision of the Project Analyst and in coordination with UNDP, the Finance and Administration Assistant will perform the following functions: 

A. Provide finance and administrative support

  • Assist in routine financial and administrative tasks related to project implementation;
  • Maintain proper filing and record-keeping of financial and administrative documents;
  • Support the preparation and organization of payment and supporting documents;
  • Assist in updating expenditure tracking sheets and basic financial records.

B. Procurement and documentation support

  • Support the filing and organization of procurement and contract documentation;
  • Assist in maintaining complete and updated administrative records;
  • Help track the status of routine administrative and financial documents;
  • Receive payment requests from providers, check invoices, prepare the necessary justification narrative reports and liaise with UNDP for payment processing.

C. Reporting and compliance support

  • Assist in compiling supporting documents for financial and administrative reports;
  • Support the organization of records for audits, reviews, and verification processes;
  • Contribute to maintaining transparency, accuracy, and confidentiality in project documentation.

D. Support knowledge building and knowledge sharing relevant to the assigned project.

  • Participate in training on internal procedures for the project staff and provide support to the organization of training and other capacity building activities as needed;
  • Make sound contributions to knowledge networks and communities of practice.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangements

The Finance and Administration Assistant will report directly to the Project Analyst, Beira Mayors Challenge and will work in close coordination with the UNDP focal point responsible for financial oversight under the SDG Local Action project.

Competencies

Core Competencies

  • Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline;
  • Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements;
  • Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback;
  • Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible;
  • Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident;
  • Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships;
  • Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Functional/Technical competencies

Business Management

  • Working with Evidence and Data: Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making.

Business Management: Monitoring & Evaluation

  • Ability to systematically monitor results of strategies, programmes, and activities with a view to making sure that they are being implemented effectively.
  • Ability to provide managers and key stakeholders with regular feedback and reporting on the consistency or discrepancy between planned activities and programme management and results.
  • Ability to make independent judgment of the management and results of strategies, programmes and activities based on set criteria and benchmark, keeping in mind the needs and concerns of client, current and upcoming.
  • Knowledge and understanding of monitoring and evaluation frameworks, concepts, methodologies, systems, processes, and tools. 
  • Ability to make an independent judgement based on set criteria and benchmarks. 
  • Ability to anticipate client's upcoming needs and concerns.

Business Management: Communication

  • Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. 
  • Ability to manage communications internally and externally, through media, social media and other appropriate channels.

Finance

  • Budget Management: Ability to support budgetary aspects of work planning process, drawing and management of team budgets.

Finance

  • Accounting (General): Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations.

Finance: Financial reporting and analysis

  • Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. 
  • Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring.
  • Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance.

Required Skills and Experience

Education:

  • Secondary education is required;
  • A university degree (bachelor´s degree) in Accounting, Finance, Economics, Business Administration, or a related field will be given due consideration, but it is not a requirement.

Experience:

Minimum four (4) years (with secondary education) or one (1) year (with bachelor’s degree) of relevant professional experience including: 

  • Financial and administrative support;
  • Record keeping and document management;
  • Budget tracking and expenditure monitoring;
  • Support procurement, contracts, or project administration. 

Required skills:

  • Experience in accounting and financial administration;
  • Demonstrated ability to maintain organized records and filing systems;
  • Experience using Microsoft Excel and other basic office applications;
  • Demonstrated ability to support preparation of simple financial summaries and administrative reports;
  • Demonstrated ability to handle confidential information.

Desired additional skills:

  • Experience working on development projects or donor-funded projects is an asset;
  • Experience supporting audits, financial reporting, or procurement documentation is an asset;
  • Experience in accounting or financial management systems Experience working with municipalities, public institutions, or community-based projects is an asset.

Language Requirements:

  • Fluency in Portuguese and English is required.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.

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Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.