By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Finance Associate

Riyadh (Saudi Arabia)

  • Organization: UNDP - United Nations Development Programme
  • Location: Riyadh (Saudi Arabia)
  • Grade: GS-7, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Operations and Administrations
    • Banking and Finance
    • Administrative support
  • Closing Date: 2020-11-29

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.

Background

The primary role of United Nations Development Programme (UNDP) is to support country-led efforts to achieve the Sustainable Development Goals (SDGs). The work of UNDP in 170 countries around the world is anchored in diverse and effective partnerships, which are vital to our two critical roles at country level: (a) as an integrator across policy, programmatic and organizational silos; and (b) as an operational backbone for the United Nations and other partners.

Saudi Arabia is witnessing economic prosperity and progress in all domains of socio-economic development which produced tangible improvement in all human development indicators such as standard of living, health and education services, environmental conditions as well as potentials of comprehensive development. In April 2016, the Government of Saudi Arabia announced its Saudi Vision 2030 – an ambitious long-term development programme.

Saudi Vision 2030 represents an ambitious blueprint with long-term goals and expectations. It is expressed in three themes of a vibrant society; a thriving economy and an ambitious nation. A review of the three themes and their underlying issues of national concern reveal a holistic approach to development that encompasses the three dimensions of sustainable development: the social, the economic and the environment.

The partnership between UNDP and Saudi Arabia is covering vital sectors and areas which contributes to address the needs of Saudi society, including enhancement of the local capacity of different government institutions and support to policy making and reporting. A wide set of under the scope of technical assistance is provided in order to assist the KSA departments in their reform processes.

Duties and Responsibilities

Summary of Key Functions:

  • Administration and implementation of operational and financial management strategies
  • Administration of budgets and effective cost recovery
  • Accounting, finance and administrative support
  • CO cash management
  • Facilitation of knowledge building and knowledge sharing

1)            Ensures administration and implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:

•             Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.

•             CO Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with office management.

•             Implementation of cost sharing and trust fund agreements, elaboration of conditions of contributions within the CO resource mobilization efforts.

•             Elaboration of proposals and implementation of cost saving and reduction strategies in consultations with office management.

 

2)            Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:

•             Preparation and modifications of budgets for UNDP projects, follow up with HQs on authorized spending limits (ASL) for management projects.

•             Establishment of criteria for pro-ration of Agencies contributions to the common services account, preparation and modifications of the common services budget and follow up on timely recovery of payments.

•             Implementation of the control mechanism for development projects through monitoring budgets preparation and modifications, budgetary status versus ASL, follow up with HQs on ASL for development projects, maintenance of the General Ledger.

•             Sending project budget to KK if authorized by the Senior Management (can be done only on the basis of signed prodocs and project budgets).

•             Presentation of thoroughly researched information for planning of financial resources of the CO, reports containing analysis of the financial situation.

•             Timely preparation of cost-recovery bills in Atlas for the services provided by, elaboration and implementation of the income tracking system and follow up on cost recovery.

 

3)            Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

•             Proper control of the supporting documents for payments, review of financial reports for NEX projects.

•             Approval of vendors in Atlas (as a senior member of the Finance team).

•             Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; travel claims, MPOs and other entitlements are duly processed.

•             Coordination and review of accounts closure

•             Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.

•             Maintenance of the Accounts Receivables for UNDP projects and follow up with partners on contributions.

•             Timely VAT reimbursements, payment of GLOC by the Government.

•             Proper receipting of goods and services and establishment of accruals.

 

4)            Ensures proper CO cash management functioning focusing on achievement of the following results:

•             Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.

•             Daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions.

•             Alternate to Finance Analyst (or Operations Manager) as primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishment. May serve as member of bank signatory panel upon decision of Resident Representative.

•             Approval and submission of monthly UN exchange rate report to Treasury.

•             Timely and accurate preparation of bank reconciliations.

•             Selecting bank transfers and deals for approval and settlements.

•             Performing Paycycle manager role in Atlas.

•             Timely preparation of monthly cashflow forecast for use by Operations Manager/Finance Analyst. Liaison with UN Agencies to obtain estimate of their cash requirements.

•             Alternate as cashier for cash disbursements made on site.

 

5)            Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

•             Organization of training for the operations/programme/projects staff on financial management.

•             Synthesis of lessons learnt and best practices in financial management.

•             Sound contributions to knowledge networks and communities of practice.

 

Impact of Results

The key results have an impact on the overall CO efficiency in financial resources management and success in implementation of operational strategies.  Accurate analysis and presentation of financial information enhances UNDP’s credibility in use of financial resources and proper financial process management. The information provided facilitates decision making of the management.

Competencies

Core     

Innovation

Ability to make new and useful ideas work          

Level 3: Adapts deliverables to meet client needs

 

Leadership

Ability to persuade others to follow        

Level 3: Proactively seeks and recognizes contributions of others

 

People Management

Ability to improve performance and satisfaction

Level 3: Appropriately involves team in different stages of work and decision-making

 

Communication

Ability to listen, adapt, persuade and transform 

Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation

 

Delivery

Ability to get things done while exercising good judgement          

Level 3: Takes responsibility for addressing critical situations and delivering core value

 

Technical/Functional      

Building Partnerships Analyzes general information and selects materials in support of partnership building initiatives

Tracks and reports on mobilized resources           

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

 

Promoting Organizational Learning And Knowledge Sharing

Researches best practices and poses new, more effective ways of doing things

Identifies and communicates opportunities to promote learning and knowledge sharing              

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

 

Job Knowledge/Technical Expertise

Understands the main processes and methods of work regarding to the position

Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (broad range of specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting).

Identifies new and better approaches to work processes and incorporates same in own work

Strives to keep job knowledge up to date through self-directed study and other means of learning

Demonstrates good knowledge of information technology and applies it in work assignments              

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

 

Promoting Organizational Change and Development

Documents ‘best practices’ in organizational change and development within and outside the UN system

Demonstrates ability to identify problems and proposes solutions            

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

 

Design and Implementation of Management Systems

Uses information/databases/other management systems

Makes recommendations related to work procedures and implementation of management systems

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

 

Client Orientation

Reports to internal and external clients in a timely and appropriate fashion

Organizes and prioritizes work schedule to meet client needs and deadlines

Establishes, builds and sustains effective relationships within the work unit and with internal and external clients

Responds to client needs promptly          

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

 

Promoting Accountability and Results-Based Management

Gathers and disseminates information on best practice in accountability and results-based management systems

Maintains databases      

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Required Skills and Experience

Education:          

Secondary Education, with specialized certification in Accounting and Finance.

University Degree in Finance, Business or Public Administration desirable, but it is not a requirement. Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.

UNDP Accountancy & Finance Test required

Experience:        

7 years of progressively responsible finance and accounting experience is required.

4 years of relevant experience in programme support service with Bachelor degree will be considered. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems and ERP financials, preferably PeopleSoft.

Knowledge of IPSAS and/or IFRS required.

Language Requirements:              

Proficiency in English & Arabic

Other:   Describe any additional qualifications:

•             Non-Smoking environment

Disclaimer

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply

What does it mean?

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.