Human Resources Associate

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Department: UNDP Country Office
Reports to: Operations Manager             
Position Status: Non-Rotational
Job Family: Yes    
Family Duty Station as of Date of Issuance: Yes

Under the guidance and direct supervision of the Operations Manager, the HR Associate provides leadership in execution of the full range of CO HR services ensuring their transparency and integrity. The HR Associate promotes a collaborative, client-oriented approach and promotes the maintenance of high staff morale.

The HR Associate will supervise and lead the support staff of the HR Unit. The HR Associate works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff for resolving complex HR-related issues and information delivery.


 

Ensures administration and implementation of HR strategies and policies, adapts processes and procedures focusing on achievement of the following results:

• Full compliance of HR recording and reporting systems with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework, proper functioning of the HR management system.
• Provision of advice and information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, change management processes.
• CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management.

Ensures effective administration of human resources focusing on achievement of the following results:

• Organization of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels. Provision of advice on recruitment in UNDP projects.
• Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor, performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts FTAs, TAs, and SCs) and\timely follow up with Finance staff on Global payroll issues.
• Monitoring and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
• Maintenance of the CO staffing table.
• Preparation and presentation of submissions to the Compliance Review Panel for National recruitments.
• Preparation of submissions to the. Compliance Review Board for International recruitments.
• Administration of delegated International staff entitlements and position funding delegated to COs.
• Administration of the CO rosters including e-rosters.
• Preparation of cost-recovery charges for HR services provided by UNDP to other Agencies and timely submission to finance staff

Ensures proper staff performance management and career development focusing on achievement of the following results:

• Facilitation of the performance appraisal process and maintenance of the related data acting as Secretary of TMRG.
• Participation in preparation of the Whole Office Learning plan and individual learning plans in consultation with the Senior Management.

Handling separations related processes for staff members:

• Following up on the separation and exit interviews for national personnel.
• Following on the separation package for International staff members.
• Following up with national staff members on the Pension submission documents for processing by pension fund.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on HR issues.
• Synthesis of lessons learnt and best practices in HR.
• Sound contributions to knowledge networks and communities of practice.

Core
    
Innovation

• Ability to make new and useful ideas work    
• Level 3: Adapts deliverables to meet client needs

Leadership

• Ability to persuade others to follow    
• Level 3: Proactively seeks and recognizes contributions of others

People Management

• Ability to improve performance and satisfaction    
• Level 3: Appropriately involves team in different stages of work and decision-making

Communication

• Ability to listen, adapt, persuade and transform    
• Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation

Delivery

• Ability to get things done while exercising good judgement    
• Level 3: Takes responsibility for addressing critical situations and delivering core value

Technical/Functional    

Client Orientation

• Maintains effective client relationships    
• Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Integrity

• Demonstrate integrity by modeling the UN values and high ethical standards    
• Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Knowledge Management

• Ability to efficiently handle and share information and knowledge    
• Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Education:    

• Secondary Education with specialized certification in HR with 7 years of relevant experience or University Degree in HR, Business Administration or Public Administration with 4 years of relevant experience.

Experience:    

• Progressively responsible HR and/or administrative experience is required at the national or international level;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web-based management systems;
• Familiarity with HR management in the UN system is an advantage
• Demonstrated knowledge of integrated HR management systems would be an asset.   

Language Requirements:    

• Fluency in the UN and national language of the duty station;
• Knowledge of French is an asset.

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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