FHI 360 is seeking a Business Official for an anticipated CDC PEPFAR Grant for multiple countries across Asia and Africa that has the general objective to improve access to diagnosis, treatment and management of people living with HIV (PLHIV) to achieve optimal clinical outcomes, reach and surpass UNAIDS 95-95-95 targets in PEPFAR-supported countries.
*Recruitment is contingent upon successful award of the project and the selection of the final applicant is subject to donor approval.
In general, responsibilities include providing leadership in comprehensive management of business support and compliance functions for the CDC PEPAFR funded project. The Business official will ensure that funds expended are compliant with FHI 360 policies and U.S. Government (USG)/CDC regulations and policies. Overall: provide leadership and technical guidance for compliance with Generally Accepted Accounting Procedures (GAAP), GAS (Government Auditing Standards), Cost Accounting Standards (CAS) and Federal Acquisition Regulations (FAR); Develop financial risk management and control strategies; Reviews and approve recommendations for financial planning and control, providing relevant fiscal information to executive management team; Develop and manage financial analysis models; Develop and implement effective and efficient business processes and procedures; Develop and manage internal financial audits; Develop formal reporting system to communicate results of audit activities to management and regulatory compliance agencies; Manages the activities of the finance staff; Select, develop and evaluate personnel to ensure the efficient operation of the function. The candidate will work closely with the Finance Director based at various FHI 360 regional and local offices and at the project headquarters in the United States. This position reports to the project Principal Investigator, and will be based in Durham, NC, USA.
The Business Official has the following responsibilities:
- Oversee project operations including human resources, logistics, procurement and accounting/finance
- Create and maintain up-to-date financial tracking system
- Liaise with the donor program management team
- Maintain proper documentation for all office and project expenditures
- Liaise with vendors and other service providers and ensure that invoices are verified and submitted on a timely basis
- Coordinate monthly requests of funds, based on budget and cash flow projections, to ensure that the program has all the necessary funds for the operations
- Review purchase orders and required supporting documentation and consult with the team leader for approval, prior to issuance of the purchase orders within agreed-upon thresholds
- Create and submit monthly financial reports
- Create regular financial tracking reports to monitor project spend against the approved budget
- Maintain office records as needed
- Design and implement office financial policies, standards, and procedures in line with FHI 360 policies and the USG
- Provide input to the preparation of project budgets
- Review staff expense reports and supporting documentation and after approval arrange prompt payment
- Monitor time spent by project staff and advise the technical Leads/PI if time is not being charged and spent according to the approved project budget
- Assist the PI and country leads with the hiring of project staff
- Provide human resources support to project staff and ensure that all HR policies of FHI 360 and the local HR manual are adhered to
- Advise project staff on USG/CDC requirements and provide training on financial management, record keeping, operational systems and policies as needed
Required Qualifications:
- Bachelor’s degree in Finance Administration or similar field
- Minimum 8 years of professional experience providing accounting and financial management services
- Demonstrable understanding of accounting procedures
- Familiar with USG rules and regulations, and experience in a similar position on a USG-funded project preferred. CDC experience is a plus
- Proficient in MS Office (Word, Excel, and Outlook)
- Fluency in written and spoken English
- Strong English written, oral, and presentation skills
Preferred Qualifications:
- Detail-oriented and highly organized
- Experience completing a variety of financial tasks by establishing priorities and working in a fast-paced office environment, under pressure and against numerous deadlines
- Ability to work independently and as well as part of a team
- Accuracy and attention to detail in the performance of duties is of critical importance
- Excellent organizational skills, including task and time management
- Impeccable business ethics, including the protection of confidential information
Supervision
- May supervise 2-3 junior staff in country or in HQ
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
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About Us
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.
As we evolve to meet the challenges of the future, we stand committed to the principles that have guided our organization for the last 40+ years. Our work continues to be grounded in research and science, strengthened by partnerships and focused on building the capacity of individuals, communities and countries to succeed.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
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