Tiered Approach

In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:

  • Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
  • Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
  • Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
  • Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates

Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.

Background

UNDP in Suriname Country Office has been operating since 1994 working with the Surinamese people, government and organizations to help with and sustain growth that improves Surinamese's lives while protecting the environment.  As highlighted in the Country Programme Document 2022-2026, UNDP in Suriname specifically focuses on three programmatic areas of work: democratic governance, social development, and environment, climate change and natural resource management. Gender equality and partnerships are embraced as key cross-cutting issues, and critical target groups include women, youth, persons with disabilities and indigenous and tribal peoples. 

UNDP signed Country Coordinating Mechanism (CCM) Funding agreement in February 2025. The overall goal of the project is to ensure effective functioning of the CCM Suriname in accordance with the Global Fund to Fight Aids, Tuberculosis and Malaria Guidelines and Requirements for CCMs. Global Fund supported interventions contribute to the broader national health response via an enhanced use of strategic information and a risk management approach. The CCM Secretariat plays a key support role for this function, which ranges from facilitating logistical arrangements and administrative support. 

To support the CCM Secretariat, UNDP is hiring a Project Associate to assist with logistical and administrative support. The Project Associate will work closely with the Coordinator of the CCM Secretariat in supporting the overall functioning of the CCM Secretariat, the CCM as a whole and with UNDP administrative procedures.

Duties and Responsibilities

  1. Provide effective administrative and financial support:

Support with financial and administrative logistics of the CCM and other projects within the UNDP for the achievement of project results; 

Arrange external and internal meetings, draft minutes of meetings, workshops and other gatherings, and conduct follow-ups accordingly;

Assume direct responsibility for administrative matters of a more general nature, such as registry and maintenance of project files and records;

Prepare requests for payments and reimbursements.

Advise and assist CCM Members, international advisors, national consultants and other relevant stakeholders on all aspects of allowances, travel claims and other financial matters and calculate payments due for claims and services.

  1. Provide procurement & logistics for project implementation: 

In accordance with the work plan, arrange for procurement of equipment, supplies and services, ensure that contractual processes follow the stipulated UNDP procedures; 

Make pertinent logistical arrangements for the prompt and effective implementation of the  project activities, with a strong emphasis on preparing project events; 

Support process of liaising with stakeholders to obtain project co-financing letters; 

Handle phone calls and messages, as well as correspondence, including writing letters, records, and sorting.

  1. Support knowledge building, knowledge sharing and capacity building relevant to the assigned project. 

Participate in training and provide support to other capacity building activities, including to the design and delivery of tools, materials for workshops, or platforms that tap into the collective intelligence of communities and mobilize action. 

Provide support in the dissemination and sharing of relevant data and lessons learned within the CO and regionally. Keep pulse on emerging best practices nationally, regionally, and internationally that relate to the work of the assigned project. 

Support compiling and systematizing project knowledge, products and tools as well as their wide distribution to partners. 

Competencies

Achieve results LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think innovatively LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn continuously LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, ask for feedback.
Adapt with agility LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
Act with determination LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and partner LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
Enable diversity and inclusion LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Thematic area name definition
Business Management Project management

Ability to plan, organize, prioritize and control 

resources, procedures and protocols to achieve specific goals
Business Management Portfolio management

Ability to select, prioritise and control the 

organization's programmes and projects in line with its strategic objectives and capacity Ability to 

balance the implementation of change initiatives with regular activities for optimal return on 

investment. Knowledge and understanding of key principles of project, programme, and portfolio 

management
Business Management Partnership management

Build and maintain partnerships with wide 

networks of stakeholders, Governments, civil 

society and private sector partners, experts and others in line with UNDP strategy and policies
Procurement  Procurement Management  Ability to acquire goods, services or works from an outside external source
Administration and Operation  Documents and records Management 

Overall document (hard or electronic) management; registry and retention policy including storing and archiving 
Administration and Operation

Events management (including retreats, trainings and meetings) 

 Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
Administration and Operation Travel Desk  Ability to process and approve Travel Requests, Travel Claims and Expense Report; knowledge of relevant policy and procedures

Required Skills and Experience

Education:

  • Completion of secondary education is required. OR
  • University Degree (Bachelor´s degree) in Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement.

Experience:

  •  A minimum of 6 years (with secondary education) or 3 years (with Bachelor’s degree) of progressively responsible administrative or project experience is require
  • Experience using computers, including knowledge of using financial tools and spreadsheets
  • Proven experience in supporting projects – with donor organization, governmental institutions, NGO or private sector / consulting firm
  • Experience in supporting project activities with a strong emphasis on preparing project events and meetings
  • Experience and knowledge of administrative matters of a more general nature, such as registry and maintenance of project files and records
  • Fluency in Dutch and English is required

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Use of AI by candidates

Applicants are invited to read UNDP’s guidance for candidates on using AI responsibly in UNDP recruitment and selection

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.

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Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.