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Programme Coordinator

Bujumbura (Burundi)

  • Organization: UNDP - United Nations Development Programme
  • Location: Bujumbura (Burundi)
  • Grade: P-5, International Professional - Internationally recruited position - Senior level
  • Occupational Groups:
    • Project and Programme Management
    • Managerial positions
  • Closing Date: 2021-01-20

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Background

Job Purpose and Organizational context

The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations.

The Bureau for Policy and Programme Support (BPPS) has the responsibility for developing all relevant policy and guidance and supports the results of UNDP’s 2018-2021 Strategic Plan, focusing on seven outcomes including, strengthening institutions to progressively deliver universal access to basic services (Outcome 3). The HIV, Health and Development Group (HHD Group), within BPPS, is helping to contribute towards this outcome. The HIV, Health and Development Strategy 2016-2021: “Connecting the Dots” elaborates UNDP's work on HIV and health in the context of the 2030 Agenda for Sustainable Development. UNDP’s partnership with The Global Fund, makes a vital contribution to UNDP’s Strategic Plan, the 2030 Agenda for Sustainable Development, the SDGs and the pledge to leave no one behind.

UNDP has an important role in supporting health outcomes by supporting countries to address the social, cultural and economic determinants of HIV and health, in partnership with UN entities and other organizations. This is done through UNDP’s core work in reducing inequalities and social exclusion that drive HIV and poor health, promoting effective and inclusive governance for health, and building resilient and sustainable systems for health. UNDP also contributes through its coordinating and convening role in bringing together multiple partners and resources at national and local levels.

As a trusted, long-term partner of The Global Fund (GF), UNDP’s value proposition lies in providing an integrated package of development solutions to strengthen institutions to deliver health services. Through its contributions as interim Principal Recipient (PR) and provider of technical assistance in over 53 countries since 2003, UNDP’s provision of integrated policy, implementation and capacity development support to countries has yielded significant health and development results in challenging operating environments. Proactive risk management and investing in sustainability are the cornerstones of UNDP’s portfolio management approach and providing technical assistance to national counterparts during all phases of implementation, strengthening legislation, policies and regulatory frameworks, and building capacities across key functional areas, including financial management, health information systems, procurement and supply chain management. Within the HHD Group the Global Fund – Health Implementation Support Team (GF/HIST) is a dedicated team providing support to UNDP Country Offices implementing health and development programmes. 

UNDP has been identified as the interim PR for the Burundi GF programmes to be implemented in a transition modality from 1 January 2021 to 31 December 2023, UNDP will implement the programmes in close coordination with the national partners, including the  Ministry of Health and disease programmes, the central Medical store CAMEBU, NGOs, technical partners and UN entities.

In order to provide strategic planning, programmatic and operational management and oversight to the GF portfolio to achieve the defined programme goals, targets and effective delivery, a dedicated Project Management Unit (PMU) has been established. Under the overall supervision of the Resident Representative, the Programme Coordinator will be responsible for leading a multi-disciplinary team to achieve a high level of programme performance, coordinating and building strategic partnerships with key national and international actors, and providing policy and technical guidance while engaging with relevant national and technical all partners to strengthen national systems and health institutions for the transition of the programmes. This will be done in accordance with UNDP rules, policies and procedures, the grant agreements and corporate agreements with the GF, and working in partnership with national stakeholders, and close coordination with the GF (including Local Fund Agent), ICN (Instance de Coordination Nationale) technical partners and UN entities, the GF/HIST and other UNDP business units and programmes.  The Programme Coordinator will promote a collaborative, client-oriented approach, ensuring integration across functional areas within the PMU and support to the integration of capacity building activities

Duties and Responsibilities

  1. Ensures strategic leadership, programme planning and effective management and oversight of Global Fund programmes, focusing on achievement of the following results:
  2. Leads on the strategic planning, oversight and management of the programmes in compliance with UNDP’s rules, policies and procedures, the grant agreements and corporate agreements with the Global Fund ensuring integration of the functional areas;
  3. Leads on the coordination, management, supervision and oversight of the PMU across all functional areas (including programme, finance, PSM, monitoring and evaluation) to achieve programme goals, provide quality services and ensures programme delivery with full utilization of GF allocation and strong achievement of programme targets;
  4. Leads on assessing the programmatic impact and substantive monitoring of programme delivery and evaluation of the programmes’ performance and proactively leads on reviews with national and implementing partners, Sub-recipients for underperformance, bottlenecks and ensures the accountability for the timely implementation of corrective action(s); 
  5. Develops and maintains an organizational structure to ensure UNDP is resourced to deliver its commitments, leads on the recruitment of PMU staff, fostering diversity, equity and inclusion and builds the technical, management and leadership capacity of staff for promotion of organizational excellence; and
  6. Ensures strong collaboration with UNDP regional and headquarters, GF/HIST on all areas of strategic planning, management, oversight implementation and donor communication.
  1. Ensures creation of strategic partnerships with key national and international actors and support the implementation of the resource mobilization focusing on achievement of the following results:
  • Leads on the coordination, building strategic partnerships and maintains strong working relationships with the Ministry of Health, programme implementers, national stakeholders, the “Instance de Coordination Nationale” (ICN), technical partners, and UN entities to ensure transparent and effective management and oversight of the programmes;
  • Leads on strategic communication on grant implement toward the Ministry of Health, the ICN and all relevant partners
  • Supports the national strategic planning processes for the programmes based on evidence gained during implementation of the programmes;
  • Leads on advising the Resident Representative on the range of value-added services that UNDP can provide to governments in the implementation of GF programmes and cost-recovery mechanisms including General Management Services (GMS) and Direct Project costs;
  • Maintains close coordination between the programmes and other health and development initiatives in the country, to promote partnership building and avoid duplication of programmatic activities and to exchange critical and technical information and resolve implementation issues;
  • Leads on the engagement with the GF Fund Portfolio Manager and develops a strong professional relationship based upon mutual trust and respect and supports during missions; and
  • Leads on developing funding requests to complement UNDP’s PR role with other health and development activities and the development of project documents and initiation of the programmes
  1. Ensures proactive financial, asset and health product management and oversight and controls are met and proactively performs risk assessments focusing on achievement of the following results:
  • Leads on preparation of programme documents required by the donor, including work plans, budgets, monitoring and evaluation plans, and procurement and supply management plans and leads the negotiation of grant agreements, timely reprogramming requests and identification of cost savings;
  • Ensures UNDP’s financial, asset and health product (including quality control, insurance) management policies, procedures, and SOPs are followed and validated by internal reviews;
  • Leads on timely preparation and quality submissions of financial and programmatic donor reports and responses to management actions, compliance with grant conditions and revisions to the grant agreements;
  • Leads on performing risk assessments, develops and implements risk management matrix/plan with the PMU staff and implementing partners, Sub-recipients and ensures adequate oversight and support is provided, with timely incident reporting;
  • Ensures compliance of procedures and systems to ensure safety and security of staff, assets and health products in line with UNDP’s rules, policies and procedures;
  • Supervises and ensures accountability for Service Providers, Sub-recipient (SR) assessments, contracting, monitoring, with SRs work plan and budgets implemented in compliance with UNDP’s SR grant agreements, while ensuring quality of the programmes and achievement of goals of the programmes; and
  • Leads on programme audits (including Sub-recipients) and investigations under the guidance of the Resident Representative and in coordination with the Regional Bureau, Office of Audit and Investigations, GF/HIST and ensures timely follow up on management actions.
  1. Ensures provision of strategic policy advice and technical guidance focusing on achievement of the following results:
  • Ensures harmonization and integration of the programmes into the national strategic documents on disease programmes;
  • Provides strategic policy and technical advice to the national stakeholders, implementing partners and supports work on programme adjustments as necessary;
  • Participates in meetings and technical committees of the CCM and other national health and development committees, as required;
  • Supports implementation of interventions and policy guidance related to the removal of human rights and gender related barriers to the access to and uptake of services; and
  • Coordinates planned studies and programme review(s) with the national programmes, in collaboration with the implementing partners, CCM, financial and technical partners, UN entities, and the GF.
  1. Actively leads on the development of a capacity building and transition plan to allow for a national principal recipient to take over the grants and facilitation of knowledge building and sharing focusing on achievement of the following results:
  • Engages with the Ministry of Health, implementing partners, NGOs, UN entities, financial and technical partners to strengthen national systems and health institutions, across functional areas including, procurement and supply chain management, financial management and oversight, SR management, risk management, project implementation and monitoring;
  • Leads on the engagement with all relevant national and international partners and oversees the development of capacity development and transition strategies and mechanisms to support national entities to implement and assume the PR role, ensuring access to appropriate tools and resources;
  • Identifies and assesses the implications of UNDP’s rules, policies and procedures on the implementation of GF programmes in coordination with GF/HIST and other UNDP units (e.g., BMS) and reports to the Country Offices on changes to GF rules that impact on the programmes;
  • Identifies and supports development of communications (print, video) highlighting key programme achievements, best practices, and lessons learnt and contributes to information sharing with the Ministry of Health, implementing partners, CSOs, UN entities, financial and technical partners, the GF and the CCM; and
  • Actively participates in UNDP and other relevant external networks to promote the programmes and UNDP’s health and development work (e.g., conferences, community of practice, Yammer) and represents UNDP in relevant technical meetings, working groups at country, regional and global level and gathers lessons learnt to apply to the programmes.

 

Competencies

 Core: 

Innovation

Ability to make new and useful ideas workLevel   

6: Exercises stakeholder-centered design approaches for office / programme / division

Leadership

Ability to persuade others to follow        

Level 6: Ensures teams are resourced for success  and empowered to deliver

People Management

Ability to improve performance and satisfaction    

Level 6: Guides substantive specialists / teams and expands credibility and innovation capacity

Communication

Ability to listen, adapt, persuade and transform    

Level 6: Creates confidence among stakeholders by delivering authoritative positions, compelling analysis, and contextual acumen

Delivery

Ability to get things done   

Level 6: Accepts accountability for the outcomes of programme delivery and facilitates improvement and innovation in the delivery of products and services

Technical/Functional

Primary

Health and Development

Understanding and practical experience of issues related to health and development social determinants of health and the ability to apply them to strategic and/or practical situations      

Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

Project Management

Ability to plan, organize and control resources, procedures and protocols and to achieve specific goals   Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

Capacity Development

Ability to strengthen and maintain the capabilities of individuals, societies, organizations and governments to set and achieve development objectives over time       

 Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

Partnerships

Ability to engage with other agencies, donors and other development stakeholders and forge productive working relationships     

Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

Risk Management

Ability to identify and prioritize risks, and organize action around mitigating them     

Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

Negotiation

Ability to reach an understanding, resolve point of difference, or gain advantage in the outcome of dialogue

Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

Secondary

Knowledge Management

Ability to capture, develop, share and effectively use information and knowledge

Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

Resource Mobilization

Ability to identify and organize programmes and projects to implement solutions and generate resources

Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

Required Skills and Experience

Education

  • Master’s degree in Public Health, International Development, Business Administration, Social Sciences, or related field

Experience 

  • Minimum 10 years’ experience in the management of health and development programmes.
  • Good knowledge/understanding of UN or UNDP rules, policies and procedures.  
  • Strong knowledge of Global Fund’s rules, policies and procedures (in managing Global Fund Grants either at national, UN or other entity level)
  • Work experience in a difficult and challenging operating environment.
  • Demonstrated experience in developing and managing effective partnerships with government, development partners and civil society organizations in the area of health and development programmes.
  • Demonstrated experience in building capacity of national entities in the areas of health and development programmes, and grant transitioning to national and or other entities.

Language

  • Fluency in French and English

Other requirements

  • Minimum 10 years’ experience in the management of health and development programmes.
  • Good knowledge/understanding of UN or UNDP rules, policies and procedures.  
  • Strong knowledge of Global Fund’s rules, policies and procedures (in managing Global Fund Grants either at national, UN or other entity level)
  • Work experience in a difficult and challenging operating environment.
  • Demonstrated experience in developing and managing effective partnerships with government, development partners and civil society organizations in the area of health and development programmes.
  • Demonstrated experience in building capacity of national entities in the areas of health and development programmes, and grant transitioning to national and or other entities..

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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