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Programme Specialist

Bujumbura (Burundi)

  • Organization: UNDP - United Nations Development Programme
  • Location: Bujumbura (Burundi)
  • Grade: P-4, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Project and Programme Management
  • Closing Date: 2021-01-20

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Background

Job Purpuse and Organizational Context
 
The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations. 
 
The Bureau for Policy and Programme Support (BPPS) has the responsibility for developing all relevant policy and guidance and supports the results of UNDP’s 2018-2021 Strategic Plan, focusing on seven outcomes including, strengthening institutions to progressively deliver universal access to basic services (Outcome 3). The HIV, Health and Development Group (HHD Group), within BPPS, is helping to contribute towards this outcome. The HIV, Health and Development Strategy 2016-2021: ‘Connecting the Dots’ elaborates UNDP's work on HIV and health in the context of the 2030 Agenda for Sustainable Development. UNDP’s partnership with The Global Fund, makes a vital contribution to UNDP’s Strategic Plan, the 2030 Agenda for Sustainable Development, the SDGs and the pledge to leave no one behind. 
 
UNDP has an important role in supporting health outcomes by supporting countries to address the social, cultural and economic determinants of HIV and health, in partnership with UN entities and other organizations. This is done through UNDP’s core work in reducing inequalities and social exclusion that drive HIV and poor health, promoting effective and inclusive governance for health, and building resilient and sustainable systems for health. UNDP also contributes through its coordinating and convening role in bringing together multiple partners and resources at national and local levels.
 
As a trusted, long-term partner of The Global Fund (GF), UNDP’s value proposition lies in providing an integrated package of development solutions to strengthen institutions to deliver health services. Through its contributions as interim Principal Recipient (PR) and provider of technical assistance in over 53 countries since 2003, UNDP’s provision of integrated policy, implementation and capacity development support to countries has yielded significant health and development results in challenging operating environments. Proactive risk management and investing in sustainability are the cornerstones of UNDP’s portfolio management approach and providing technical assistance to national counterparts during all phases of implementation, strengthening legislation, policies and regulatory frameworks, and building capacities across key functional areas, including financial management, health information systems, procurement and supply chain management. Within the HHD Group the Global Fund – Health Implementation Support Team (GF/HIST) is a dedicated team providing support to UNDP Country Offices implementing health and development programmes.  
 
UNDP has been identified as the interim PR for the Burundi GF programmes to be implemented from 1 January 2021 to 31 December 2023, UNDP will implement the programmes in close coordination with the national partners, including the disease programmes, the central Medical store CAMEBU, NGOs, technical partners and UN entities. 
 
In order to provide strategic planning, programmatic and operational management and oversight to the GF portfolio to achieve the defined programme goals, targets and effective delivery, a dedicated Project Management Unit (PMU) has been established. Under the overall supervision of the Programme Coordinator, the Programme Specialist will be responsible for leading on provision of technical advisory support to achieve a high level of programme performance, coordinating with national programmes while engaging with partners to strengthen national systems and health institutions for the transition of the programmes. This will be done in accordance with UNDP rules, policies and procedures, the grant agreements and corporate agreements with the GF, and working in partnership with national stakeholders, and close coordination with the GF (including Local Fund Agent), CCM (Instance de Coordination Nationale) technical partners and UN entities, the GF/HIST and other UNDP business units and programmes.  
 
The Programme Specialist will promote a collaborative, client-oriented approach, ensuring integration across functional areas within the PMU and support to the integration of capacity building activities.  

Duties and Responsibilities

 
1)Ensures effective programmatic management of the grants for the achievement of the following results: 
 
  • Supports the Sub-recipients (SRs) in the definition of annual and quarterly workplans and budgets and leads on following up on implementation of SRs work plans and budgets addressing under performance through the development of actions plans; 
  • Ensures that project monitoring arrangements comply with GF grant agreements/guidelines and that the provisions of the grant agreements are fully observed;
  • Reviews the management information systems of the SRs and agrees on required changes or resources to ensure that programme and data quality standards are monitored and met;
  • Reviews the quality of existing data sources, including their completeness and timeliness, and identify areas for strengthening in collaboration with the government, partners and programmes;
  • Supports the timely implementation of studies to be carried out by the SRs (national programmes, and NGOs), including the finalization of study protocols and their detailed budgets for consideration by the GF;
  • In coordination with the Programme Coordinator assists in the identification of potential implementation problems and bottlenecks and recommend appropriate strategies to address them;
  • Leads the PMU, in preparing timely and quality 6-monthly financial and programmatic progress updates on the project, in alignment with GF reporting tools and procedures; and 
  • Supervises the programme and monitoring and evaluation staff on a day to day basis and reports on the team performance to the Programme Coordinator on a monthly basis, more often if required.
  • Deputizes for the Programme Coordinator in period of absence
 
2)Monitors and coordinates the implementation of programmatic and M&E activities for the achievement of the following results: 
  • Supports and provides health and managerial expertise in the execution of programmatic activities in accordance with the grant work plans and budgets, performance frameworks;
  • Provides technical support to the SRs to strengthen their management and implementation of activities, as well as their monitoring and evaluation systems and develops risk mitigation and management plans;
  • Follows up on implementation of SRs audit and evaluation recommendations; ensure the optimal use of evaluation findings by providing guidance in preparation of timely management response to all mandatory evaluations and by developing a communication/dissemination plan;
  • Liaises with national and international health partners to ensure that all the available support and technical assistance is made available to the SRs;
  • Establishes a framework and agreed procedures with the SRs for regular reporting to UNDP on programmatic progress (implementation of activities, and reporting of indicators in accordance with the grant M&E frameworks); and 
  • Facilitates review of progress on a quarterly basis and problem solving and development of remedial actions, ensuring any disparities between planned and actual outputs are addressed.
 
3)Provides capacity building in grant management and the functional area of monitoring and evaluation for the achievement of the following results: 
 
  • Collaborates and coordinates with other UN agencies, government agencies, NGOs, and other organizations on programmatic and monitoring and evaluations interventions;
  • Strengthens the management and monitoring and evaluation and reporting skills of the SRs in order to support the transition from UNDP to a national principal recipient; 
  • Support development and implementation of capacity development and transition plans and mechanisms
  • Maintains cooperative relationships with all key stakeholders, including CCM, SRs and SSRs, GF, LFA, policy makers and donor partners;
  • Collaborates in the design and delivery of M&E and health information system training and/or capacity building to MOH, together with SR and implementing partners involved in the implementation of the grants; and 
  • Participates in external supervision and evaluation missions of the GF and other agencies by facilitating access to M&E data as required.
 
4)Facilitation of knowledge building and sharing focusing on achievement of the following results:
  • Identifies and assesses the implications of UNDP’s rules, policies and procedures in the functional area of monitoring and evaluation on the implementation of GF programmes in coordination with GF/HIST and other UNDP units (e.g., BMS) and reports to the Country Offices on changes to GF rules that impact on the programmes;
  • Identifies and supports development of communications (print, video) highlighting key programme achievements, best practices, and lessons learnt and contributes to information sharing with the Ministry of Health, implementing partners, CSOs, UN entities, financial and technical partners, the GF and the CCM; and 
  • Actively participates in UNDP and other relevant external networks to promote the programmes and UNDP’s health and development work (e.g., conferences, community of practice, Yammer) and represents UNDP in relevant technical meetings, working groups at country, regional and global level and gathers lessons learnt to apply to the programmes.
  • Any other assigned by the Programme Coordinator and Resident Representative
 

Competencies

Innovation
 
Ability to make new and useful ideas work
 
Level 5: Creates new and relevant ideas and leads others to implement them;
 
Leadership
 
Ability to persuade others to follow
 
Level 5: Plans and acts transparently, actively works to remove barriers
 
People Management
 
Ability to improve performance and satisfaction
 
Level 5: Models high professional standards and motivates excellence in others
 
Communication
 
Ability to listen, adapt, persuade and transform
 
Level 5: Gains trust of peers, partners, clients by presenting complex concepts in practical terms to others
 
Delivery
 
Ability to get things done
 
Level 5: Critically assesses value and relevance of existing policy / practice and contributes to enhanced delivery of products, services, and innovative solutions
 
Technical and Functional
 
Primary
 
Health and Development
 
Understanding and practical experience of issues related to health and development social determinants of health and the ability to apply them to strategic and/or practical situations
 
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
 
Universal Health Coverage Monitoring  
 
Ability to assess and monitor universal health coverage
 
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
 
Information Systems & Technology (General) Knowledge of IST innovations and concepts and ability to apply them to strategic and/or practical situations
 
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
 
Monitoring and Evaluation
 
Knowledge of methodologies, assessment tools, systems and apply practical experience in planning, monitoring, evaluating and reporting and ability to apply to practical situations
 
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
 
Project Management
 
Ability to plan, organize and control resources, procedures and protocols and to achieve specific goals
 
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
 
Capacity Development
 
Ability to strengthen and maintain the capabilities of individuals, societies, organizations and governments to set and achieve development objectives over time
 
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
 
Risk Management
 
Ability to identify and prioritize risks, and organize action around mitigating them
 
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
 
Secondary
 
Knowledge Management
 
Ability to efficiently handle and share information and knowledge
 
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
 
Relationship Management
Ability to engage and foster strategic partnerships with other parties, Inter-Agency Coordination and forge productive working relationships 
 
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise   
 

Required Skills and Experience

Education
 
Master’s degree in Social Science, Development, Public Health or related field.
Post Graduate qualifications in Public Health, Monitoring and Evaluation, or Health Information Systems, is an asset
 
Experience
 
Minimum of 7 years of progressive relevant experience managing health projects.
Demonstrated experience in the management of health information systems.
Strong knowledge of UN or UNDP rules, policies and procedures
Knowledge of Global Fund’s monitoring and evaluation, rules, policies and procedures, in grant management at national level is an asset.
Work experience in a challenging operating environment.
Demonstrated experience in developing and managing effective partnerships with government and civil society organizations in the area of health and development programmes.
Experience in building capacity of national entities in the area of health and development programmes in the area of monitoring and evaluation.
 
Language Requirement
 
Fluency in French and  English
 
Other :
 
Women candidates are strongly encouraged
 
Experience in the usage of computers and office software packages, experience in handling web-based management systems

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

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