Duties and Responsibilities
- Supports the Sub-recipients (SRs) in the definition of annual and quarterly workplans and budgets and leads on following up on implementation of SRs work plans and budgets addressing under performance through the development of actions plans;
- Ensures that project monitoring arrangements comply with GF grant agreements/guidelines and that the provisions of the grant agreements are fully observed;
- Reviews the management information systems of the SRs and agrees on required changes or resources to ensure that programme and data quality standards are monitored and met;
- Reviews the quality of existing data sources, including their completeness and timeliness, and identify areas for strengthening in collaboration with the government, partners and programmes;
- Supports the timely implementation of studies to be carried out by the SRs (national programmes, and NGOs), including the finalization of study protocols and their detailed budgets for consideration by the GF;
- In coordination with the Programme Coordinator assists in the identification of potential implementation problems and bottlenecks and recommend appropriate strategies to address them;
- Leads the PMU, in preparing timely and quality 6-monthly financial and programmatic progress updates on the project, in alignment with GF reporting tools and procedures; and
- Supervises the programme and monitoring and evaluation staff on a day to day basis and reports on the team performance to the Programme Coordinator on a monthly basis, more often if required.
- Deputizes for the Programme Coordinator in period of absence
- Supports and provides health and managerial expertise in the execution of programmatic activities in accordance with the grant work plans and budgets, performance frameworks;
- Provides technical support to the SRs to strengthen their management and implementation of activities, as well as their monitoring and evaluation systems and develops risk mitigation and management plans;
- Follows up on implementation of SRs audit and evaluation recommendations; ensure the optimal use of evaluation findings by providing guidance in preparation of timely management response to all mandatory evaluations and by developing a communication/dissemination plan;
- Liaises with national and international health partners to ensure that all the available support and technical assistance is made available to the SRs;
- Establishes a framework and agreed procedures with the SRs for regular reporting to UNDP on programmatic progress (implementation of activities, and reporting of indicators in accordance with the grant M&E frameworks); and
- Facilitates review of progress on a quarterly basis and problem solving and development of remedial actions, ensuring any disparities between planned and actual outputs are addressed.
- Collaborates and coordinates with other UN agencies, government agencies, NGOs, and other organizations on programmatic and monitoring and evaluations interventions;
- Strengthens the management and monitoring and evaluation and reporting skills of the SRs in order to support the transition from UNDP to a national principal recipient;
- Support development and implementation of capacity development and transition plans and mechanisms
- Maintains cooperative relationships with all key stakeholders, including CCM, SRs and SSRs, GF, LFA, policy makers and donor partners;
- Collaborates in the design and delivery of M&E and health information system training and/or capacity building to MOH, together with SR and implementing partners involved in the implementation of the grants; and
- Participates in external supervision and evaluation missions of the GF and other agencies by facilitating access to M&E data as required.
- Identifies and assesses the implications of UNDP’s rules, policies and procedures in the functional area of monitoring and evaluation on the implementation of GF programmes in coordination with GF/HIST and other UNDP units (e.g., BMS) and reports to the Country Offices on changes to GF rules that impact on the programmes;
- Identifies and supports development of communications (print, video) highlighting key programme achievements, best practices, and lessons learnt and contributes to information sharing with the Ministry of Health, implementing partners, CSOs, UN entities, financial and technical partners, the GF and the CCM; and
- Actively participates in UNDP and other relevant external networks to promote the programmes and UNDP’s health and development work (e.g., conferences, community of practice, Yammer) and represents UNDP in relevant technical meetings, working groups at country, regional and global level and gathers lessons learnt to apply to the programmes.
- Any other assigned by the Programme Coordinator and Resident Representative
Required Skills and Experience
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