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Archives Intern

Geneva (Switzerland)

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Geneva (Switzerland)
  • Grade: Internship
  • Occupational Groups:
    • Communication and Public Information
    • Information Technology and Computer Science
    • Documentation and Information Management
  • Closing Date: 2021-01-31

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Background Information - Job-specific

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

UNOPS is providing support to the UNOG Library’s Total Digital Access to he League of Nations Archives Project (LONTAD), through the provision of services, which includes procurement and personnel support. This project addresses the League of Nations Archives collection managed by the United Nations Office at Geneva, consisting of the digitization for a subsequent provision of online access to the complete records of the League of Nations during its existence from 1919 to 1946, including approximately 3 linear kilometres or 15,000,000 pages of materials and thousands of maps. While the inherent value of the original materials necessitates provisions for their long-term physical care, digitization can contribute to the overall preservation of the collections to ensure that people from around the globe can discover, use, and learn from these important records. 


Functional Responsibilities

Under the direct supervision one of the project Team Leaders or the Project Manager and in close collaboration with the other Project team members, the Intern will assist with the functions of a Team Analyst or Team Support Analyst. The Intern will be exposed to various archives functional areas and activities in accordance with those performed in the context of the Project; his/her main tasks will be related to the archives project in one or several of the following areas:

1.     Pre-digitization activities.

  • Assists with basic physical preservation assessment and treatments.
  • Assists with physical preparation of archives materials for their digitization.
  • Assists archival processing activities by producing basic descriptive inventories; prepares mark-up of inventories for electronic dissemination.
  • Performs and tracks transfer of archives materials to and from various project teams and storage areas; includes physical tasks including moving loaded carts and lifting archives boxes weighing up to 10 kilograms.
  • Performs other related duties, as required.

2.      Post-digitization activities

  • Performs quality control of digitized materials, including verification of image quality and accuracy and undertakes corrections as necessary.
  • Assits with archival processing activities by producing descriptive inventories; prepares mark-up of inventories for electronic dissemination; and monitors adherence to description, database, and preservation standards, including ISAD(G).
  • Assists with data transfers and import/export activities into various archives and information management systems
  • Assists with processes related to the long-term preservation of digital content, including preparation of data and objects and ingest into a digital preservation system.

3.      Additional archives-related activities

  • Assist with communication activities related to the project, including on social media
  • Assist in the planning, preparation, and execution of events and visits related to the Project
  • Assist in the development of user-oriented guides and tools to improve research
  • Assist in the development and implementation of Project and UNOG Archives tools such as controlled vocabularies, thesauruses, and various procedures and standards
  • Assist with administrative tasks related to project documentation, performance indicators, and data analysis

Education/Experience/Language requirements

Education
Applicants should be enrolled in a post-secondary education programme within three (3) years prior to the applications date of the internship. Preference will be given to those studying Library and Information Science or a related field.


Experience

Professional working experiences is not required for this internship, but previous working experience in archives, libraries, museums, or other heritage institutions would be a strong asset.
Language


Fluency in French or English and knowledge of the other is required. Knowledge of another UN official language would be considered an asset


Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. 
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Internship
Contract level: N/A
Contract duration: 4 months with possible extension, 


For more details about UNOPS internships please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.  Recruitment/internship in UNOPS is contingent on the results of such checks.

APPLICATIONS WITHOUT A MOTIVATION LETTER WILL NOT BE CONSIDERED.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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