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Local Security Assistant with UNDSS - Mokha (2 posts)

Mokha

  • Organization: UNDP - United Nations Development Programme
  • Location: Mokha
  • Grade: GS-5, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Operations and Administrations
    • Security and Safety
    • Administrative support
  • Closing Date: 2021-01-15

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Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Under the overall guidance and supervision of the Chief Security Adviser (CSA)/ Deputy Chief Security Adviser (DCSA)/ Field Security Coordination Officer (FSCO), the Local Security Assistant (LSA) assists in the implementation of security operations and all matters relating to the management of safety and security for UN personnel. The incumbent will be required to undertake administrative functions within his/her duties.

 

Duties and Responsibilities

  • Liaises and coordinates, as appropriate, with the host government security organizations and/or personnel, including national and local provincial authorities, military, and police officers, as well as non-governmental organizations and other non-State actors in the area of operation. 
  • Communicates information on security to the heads of United Nations Agencies and provides host country security advice to UNDSS in the absence of the CSA/ DCSA/ FSCO, as required; 
  • Maintains regular contacts with Security Focal Points of UN agencies; 
  • Supports actions during the implementation of the Security Plan, as required;
  • Assists the CSA/DCSA/ FSCO in monitoring compliance with Minimum Operational Security Standards (MOSS) established for the duty station. Also assists with the compilation of data required for the MOSS Self-Assessment Programme;
  • Assists in reporting security incidents affecting UN staff, offices and assets, and assists in the preparation of security reports, such as the Security Incident Report, the Security Assessments, the Quarterly Incident Report and the Weekly and Daily SITREPs;
  • Provides support in organizing and conducting training courses on security awareness and preparedness and providing security orientation to newly assigned staff members. Conducts security briefings, as required;
  • Provides Helps to assess and undertake the administrative functions assigned to the SIOC and other entities of UNDSS that are part of the development and functionality of the Department; 
  • Maintains routine and confidential correspondence files/documents; 
  • Helps in the maintenance of a database on contact details in relation to host country security authorities; 
  • Arranges appointments, receives visitors, places and screens telephone calls and answers queries with discretion, and takes minutes and/or notes at meetings;
  • Conducts security evaluations and provides advice on security measures for the residences (Minimum Operating Residential Security Standards - MORSS) of UN staff, as well as on latest trends and threats to staff safety and security; 
  • Maintain the Inventory for all UNDSS Offices and projects and any Extra Inventories if any.
  • Support UNDSS of procurement, travel, HR procedures.
  • Coordinate travel arrangements pick up and drop off for all UNDSS Staff and hotel reservations for any visitors.
  • Provide and facilitate visas arrangements and procedures.
  • Support of admin common services.
  • Arrange fuel, maintenance, and insurance of all UNDSS Vehicles.
  • Organize and coordinate of shipments documents and any related documents and follow-up actions.
  • Maintain the filing.
  • Provide and assist in all UNDSS Projects Asset and maintain the record of reports.
  • Maintains liaison with commercial companies used for UN security at offices and residences, in order to ensure the effective and efficient use of the guard force;
  • Any other tasks as required by the CSA/DCSA/FSCO. 

The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that 

  • Human rights and gender equality is prioritized as an ethical principle within all actions;
  • Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
  • Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
  • Differentiated needs of women and men are considered;
  • Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
  • Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

 

Competencies

Core Competencies:

Innovation: Ability to make new and useful ideas work

  • Level 2: Analyzes complex technical materials (including data) and makes concise, relevant recommendations.

Leadership: Ability to persuade others to follow

  • Level 2: Proactively identifies new opportunities and challenges.

People Management: Ability to improve performance and satisfaction.

  • Level 2: Takes ownership of responsibilities.

Communication: Ability to listen, adapt, persuade, and transform

  • Level 2: Understands, explains, and shares information on assigned tasks with accuracy and clarity.

Delivery: Ability to get things done while exercising good judgement.

  • Level 2: Meets goals and timelines for delivery of products or services. 

Technical/Functional Competencies: 

Security & Safety (General): Knowledge of the UN Security Management System (UNSMS).

  • Level 2: Execute & Learn: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work

Security Event Management & Monitoring: Ability to plan, manage, and monitor event security.

  • Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work

Security Advisory & Coordination Services: Ability to provide with authoritative advice and guidance on security management, plan and coordinate security activities

  • Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work

Security Risk Management: Ability to assess threats and risks, identify and oversee implementation of mitigation measures, including ability to design and test security plans.

  • Level 2: Technical Assistance: Performs defined tasks efficiently and deepens knowledge of area of work. 

 

Required Skills and Experience

Education:

  • Secondary education required.
  • Bachelor degree or equivalent in Political Science, Military Studies, Security Management, Management or a relevant field is highly desirable, but is not a requirement.

Experience:

  • Secondary education with at least 5 years relevant experience in security, preferably in the military or police context or related field of work or (2 years of experience for bachelor’s degree holders).
  • Prior experience with the UN system or an international NGO is preferable.
  • Knowledge of HF and VHF radio operation; 
  • Experience in diplomatic security, protection and intelligence considered an asset; 
  • Knowledge of host country safety codes; 
  • Solid computers skills (MS Word, Excel, Access and PowerPoint);
  • Possession of a valid driver’s license. 

Language Requirements:

  • Fluency in both written and spoken English and Arabic required.

Disclaimer

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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