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Project Officer - ACT

Baghdad (Iraq)

  • Organization: UNDP - United Nations Development Programme
  • Location: Baghdad (Iraq)
  • Grade: SB-4 (SC8/SC9), Service Contract, Local Contractors Agreement - Consultancy
  • Occupational Groups:
    • Operations and Administrations
    • Project and Programme Management
  • Closing Date: 2021-01-19

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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Iraq scored 0.689 on the 2019 Human Development Index (HDI), putting it in the medium human development category ranking 120th among 189 countries; however, given its vast resources, this is considered well below potential. The country, which has been profoundly affected over the last two decades by political fragmentation, civil unrest, insurgencies and violent conflicts, is encumbered by various socio-political and socio-economic factors.
The need to tackle corruption is acknowledged by all political parties and the general public. It has been repeatedly announced as a national priority, but little progress has been achieved. The failure to control corruption has been expressed as a major public grievance, among others, by recurring waves of massive social protests, which in some cases and most recently since October 2019, have turned violent and deadly. At the core of it all is an overwhelming sentiment of distrust and frustration with the performance of successive governments, and the unfulfilled promises to tackle corruption.
Indeed, Iraq is amongst the worst performers globally on almost every single international indicator related to corruption, including the renowned Corruption Perception Index (CPI) by Transparency International, where it scored 20/100 points, ranking 162th among180 countries. This is despite the many efforts that were deployed since 2004 to set up and operationalize anti-corruption and integrity measures. Those included the establishment of Commissions of Integrity at federal and KRG levels, as well as the Iraqi Anti-Corruption Academy, integrity investigative judges, the Inspector General Offices (the latter was recently abolished) and the Higher Anti-Corruption Council that is supposed to be the overarching policy and coordination body.
Confronting the deeply entrenched corruption problem in Iraq requires structural reforms in the political system and the economic model adopted by the country. It also requires far-reaching changes in prevailing social norms, including but not limited to inter-community relations, which undermine universalism in favour of particularism and perforate the state-citizen interface in favour of other forms of allegiance and quid pro quo transactions.
Those structural reforms will also need to be accompanied by concerted efforts to enhance anti-corruption and integrity measures and address a variety of directly related challenges. The Project Initiation Plan (PIP) for Anti-corruption is designed to enable governmental and non-governmental stakeholders to explore and begin addressing the five challenges outlined above in a systematic manner, while preparing them to work jointly to build synergies between anti-corruption and integrity and the broader structural reforms. Making concrete progress in this field will undoubtedly contribute to the stabilization and development of Iraq, while helping to bridge the various and varying trust gaps in government at all levels, including the federal, regional and governorate levels.
Furthermore, the PIP aims to support governmental and non-governmental actors in Iraq (inclusive of the Iraqi Federal Government, the Kurdistan Regional Government – KRG – and the governorates) to undertake concrete actions in response to increasing public demands against corruption. The planned work will enhance current priority institutional anti-corruption and integrity capacities during the period of 12 months, while preparing the ground for deeper reforms in the years ahead in line with country priorities and international standards.
This effort will be anchored in the UN Convention against Corruption, to which Iraq has become a State Party in 2008; and designed to contribute to realization of the 2030 Agenda, and its 17 Sustainable Development Goals (SDGs), particularly SDG 16 on “Peace, Justice and Strong Institutions”. Furthermore, in this PIP, gender inclusion will be ensured through engagement in the consultations and participation in the training courses.


Duties and Responsibilities

Under the direct supervision of the Project Manager of Anti-Corruption for Trust in Iraq (ACT Iraq), the incumbent will perform the following tasks:

Assure implementation of project activities to achieve project results:
  • Contribute to the preparation of various project management tools: AWPs, Request for Proposals, TORs, and agreements;
  • Contribute to business development activities of the project and UNDP as required;
  • Support Project Manager in planning, budgeting, implementation and monitoring of the project activities;
  • Keep track of the project financial and operational performance and ensure project activities are within assigned budgets, identify problems and suggests corrective actions;
  • Assure project compliance to UNDP’s rules and regulations;
  • Support UNDP audit preparations as required;
  • Support project staff for high quality and timely operational outputs delivery.
  • Participate in recruitment processes for the project;
  • Oversee consultants contracts assuring timely submission outputs and assurance of and assure logistical support to the organization and consultants working in the country, as per need;
  • Participate in project board meetings as requested;
  • Oversee application of RBM tools, establishment of management targets (BSC) and monitoring achievement of results;
  • Guide and oversee initiation of a project, entering project into Atlas, determine required revisions; participate in budget re-phasing exercises, closure of projects and other related elements;
  • Collaborate closely with the Project Team in execution of project plans and activities;
  • Discharge administrative and other responsibilities related to the function, and;
  • Undertake other duties as assigned by the Project Manager.
Financial administration support to the Project team and constant interaction with UNDP’s office:
  • Ensures proper utilization and control of project account;
  • Assign activities’ expenses to proper chart of account based on the earmarked contributions by donors;
  • Carry out budget revision, adjustment and reversal on budget expenses when deemed necessary;
  • Monitor the cost sharing agreements signed with donors, ensure terms outlined are fully adhered, track expenses progress against expiry date, and prepare regular financial progress report to donors Contribution in regular reporting to UNDP and other potential donors;
  • Elaboration of the internal expenditures’ control system which ensures that transactions are correctly recorded and justified; other entitlements are duly processed.
Monitor project performance:
  • Support reviews of M&E framework and the institutionalization of all required systems, tools, reports and indicators, required for efficient, effective implementation of M&E framework and activities specifically ensuring compliance with UNDP rules and regulations;
  • Review risk and issue logs, and regularly prepare updates and corrective actions;
  • Monitor partner reports and conduct report and indicator audits to maintain quality control of internal and external reporting;
  • Analyze M&E activity findings and reports and provide project management with timely, accurate information for decision – making;
  • Monitor financial performance of the project activities, prepare budgets, monitor spending and execution of activities;
  • Suggest capacity building activities for all staff to ensure continuous staff development;
  • Liaison and assist as appropriate in monitoring and evaluation missions of UNDP, donors and the government, and;
  • Undertake other duties as assigned by the Project Manager.
Build partnerships to support successful execution of the project:
  • Interact with the UN agencies, government institutions, bi – lateral and multi – lateral donors, private sector, civil society and build lasting relationships as required;
  • Support the Project Manager in relationship building with relevant national counterparts;
  • Develop a network of contacts with expertise in the project areas (skilling, private sector employers, and the like), and;
  • Undertake other duties as assigned by the Project Manager.
Facilitating knowledge management and sharing:
  • Represent the project and provide sound contribution to knowledge networks and communities of practice as per need;
  • Acquire a strong understanding of the project and develop ability to clearly and simply articulate project aims, goals and results to variety of stakeholders;
  • Identify and synthesize best practices and lessons learnt from the project;
  • Guide staff in organization of workshops, meetings and visits as per project needs;
  • Contribute substantially to creation of project publications;
  • Contribute to finalization and approval of donor and other project reports;
  • Identify stakeholders to participate in knowledge sharing opportunities related to the project;
  • Identify and guide execution of knowledge management activities in order to generate and disseminate learning from the project activities and publicize results in close collaboration with Project Manager;
  • Keep abreast with key changes in policy environment, regulations, strategic focus of
  • Development partners and market developments and regular updates to the project team, and;
  • Undertake other duties as assigned by the Project Managers and the Pillar Head.


Corporate Competencies:
  • Demonstrates integrity by modeling the UN’s values and ethical standards;
  • Advocates and promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Treats all people fairly without favoritism;
  • Demonstrates openness to change and ability to manage financial complexities.
Functional Competencies:
Knowledge Management and Learning
  • Promotes knowledge management;
  • Actively works towards continuing personal learning and development in one or more;
  • Practice Areas, acts on learning plan and applies newly acquired skills.
Development and Operational Effectiveness
  • Ability to lead strategic planning, results-based management and reporting;
  • Ability to lead formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting;
  • Knowledge of most commonly applied financial and accounting standards;
  • Excellent knowledge of Results Management techniques;
  • Excellent IT skills;
  • Ability to implement new systems and affect staff behavioral/ attitudinal change.
Management and Leadership
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Demonstrates good oral and written communication skills.

Required Skills and Experience

  • Master degree or equivalent in law or Political Sciences or related field OR Bachelor degree with additional 1 years of relevant experience will be accepted in lieu of Master’s.
  • Minimum 1 years of relevant experience at the national or international level in supporting project management and project implementation. Experience in using digitalized financial management system to reflect revenue collection, incurred expenses and generate reports;
  • Experience in liaising/coordinating with government counterparts to facilitate the implementation of the project activities including identifying needs, discuss activities design, and work directly on implementation;
  • Prior experience in working with NGOs/CSOs to engage them as a responsible party either through micro capital-grants or competitive procurement modality.
Language Requirements:
  • Fluency in English and Arabic. Kurdish is an asset.


Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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