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Asset Management Clerk

Bangkok (Thailand)

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Bangkok (Thailand)
  • Grade: LICA-3, Local Individual Contractors Agreement - Administrative support
  • Occupational Groups:
    • Administrative support
    • Procurement
    • Logistics
    • Operations and Administrations
    • Supply Chain
    • Banking and Finance
  • Closing Date: 2021-01-20

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Background Information - IPAS

Based in Copenhagen, Denmark, the UNOPS Integrated Practice Advice and Support (IPAS) serves all the regions and headquarters, primarily with advice and solutions to everyday implementation challenges. IPAS consists of a diverse team of subject matter experts in the six practice areas of HR, Administration, Legal, Finance, Procurement, Project Management and Infrastructure. IPAS has three main roles:

Support to operations in the field offices: IPAS provides timely advice and supports actively finding of solutions to everyday implementation challenges, based on policy and best practices. It also provides operational support in specific areas.

Business efficiency: IPAS recommends changes to policies, processes and operating standards based on the feedback and experience of the field offices. IPAS also ensures transparent and efficient project implementation, in line with policy and business needs. 

Body of knowledge: IPAS contributes to research and coordination within the policy groups and project practitioners. It provides structured knowledge and subject matter expertise which is used across practice areas to provide coherent and tailored advice to the requesting offices.

The Asset Management Clerk will be part of the IPAS Admin team that provides advice and support to all regions relating to asset management, travel and insurances. He/she will support the overall management and control of UNOPS assets, from acquisition to disposal. The incumbent will assist in processing asset management related transactions ensuring high quality and accuracy of work. The position will be based in the Bangkok Shared Service Centre, Thailand, reporting to the Asset Management Specialist based in Copenhagen, Denmark.  



Please note that only nationals of Thailand or applicants with a valid residence and work permit in Thailand are eligible to apply.


Functional Responsibilities

Under the overall guidance of the IPAS Admin Team Lead and the direct supervision of the Asset Management Specialist, the incumbent will be responsible for the following tasks:  

 Support UNOPS assets management activities:

  • Check approved asset  requests for accuracy and generate the required asset movement transactions in the oneUNOPS ERP system and submit for review; 

  • Support to management of asset data accurately utilizing UNOPS ERP system module for asset management; 

  • Support to maintain documentation pertaining to each asset transaction in the ERP; 

  • Support the bi-annual physical asset verification processes and post verification activities i.e. impairments, adjustments, disposals etc.;

  • Support following up on deadlines, commitments made in connection with quarterly closure activities pertaining to asset management. 


Support in knowledge management and knowledge sharing: 

  • Provide administrative support to  the unit with activities in the areas of knowledge building and knowledge sharing;

  • Support  the organisation of training events (booking participants calendars and similar clerical tasks); 

  • Assist in training personnel engaged in conducting bi-annual asset verification;

Education/Experience/Language requirements

Education:

  • Completion of Secondary / High School Education is required

  • University Degree in (preferably) Finance, Business or Public Administration is desirable and may substitute for some of the required years of experience, but it is not a requirement.  


Experience:

  • 3 years of relevant experience in accounting, administration or programme support service (with a Secondary / High School diploma);

  • Experience in the usage of computers and office software packages: G-Suite /Google Workspace (Google Sheets, Google Docs) OR Microsoft Office (MS Excel, Word);

  • Experience in working in an ERP system is preferred. 


Language

  • Fluency in written and spoken English is required;

  • Knowledge of another UN language is desirable.  

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. 
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Local Individual Contract Agreement (LICA) Contract level: LICA 3
Contract duration: Open-ended - subject to organizational requirements, availability of funds and satisfactory performance


For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • Please note that only nationals of Thailand or applicants with a valid residence and work permit in Thailand are eligible to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.


We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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