Finance Assistant, Mogadishu Somalia

ORGANIZATIONAL CONTEXT

The IDLO Finance Department is an integral part of the project team which seeks to ensure financial integrity with the goal of realizing a high level of transparency and accountability in the execution of various donors’ projects. The Finance Department places a high value on producing accurate and auditable financial reports for all its stakeholders. 

Under the supervision of the Finance Associate, the Finance Assistant will provide financial services ensuring high quality, accuracy, and consistency of work. 

THE POSITION

Summary of functions: 

• Assist in developing organizing and maintaining all filing systems (both physical and computerized) maintained by the Finance Office. 
• Ensure adequate supply of office stationaries and other consumables. 
• Make travel arrangements, booking of flights, visas, and hotel accommodation for staff and consultants.
• Scan monthly financial supporting documents and upload files into IDLO SharePoint
• Organize monthly financial supporting documents and courier to Nairobi office.
• Process the monthly office utility bills and ensure timely payment.
• Maintain the petty cash and accurately code and record petty cash transactions.
• Monitor staff advances and ensure timely liquidations of the advances and reimbursement of travel expenses.
• Matching supporting documentation (Goods Received Note, Purchase Order, Purchase Request, Bid Analysis, etc) to vendor invoices, recalculating for mathematical accuracy, reviewing for a proper account and grant coding, and help in the processing of the payments.
• Assist in recording daily transactions in Navision.
• Perform any other similar duties that may be assigned by the supervisor.

IDEAL CANDIDATE PROFILE

Academic Qualifications

• Secondary Education with specialized certification in Accounting and/or Finance. University degree in Finance or Accounting desirable. 
• Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.

Languages

• Complete fluency in English and Somali

Work experience

• Minimum 3 years’ relevant finance experience, preferably within international organizations with donor-funded programs desirable
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web-based management systems. 
• Experience with ERP financials, preferably NAVISION, desirable

Specific knowledge, skills, and competencies

• Experience in the usage of computers and MS Office packages 
• Knowledge of spreadsheet and database packages. 
• Good organizational skills
• Attention to details

TERMS AND CONDITIONS

For this locally recruited position, IDLO shall offer the selected candidate an Affiliate contract of 12 months, with the possibility of extension subject to performance and availability of funding. 

In addition, IDLO shall offer a yearly basic salary of USD 12,000 medical insurance and leave entitlements including in accordance with IDLO Employee Regulations and Rules.

This local position is open to candidates who are nationals of the duty station, or with permanent resident status or other legal authorization permitting to work in the duty station. An employee subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international employees. 

DISCLAIMER 

The above statements are intended to describe the general nature and level of the work being performed by the Contractor assigned to this work. This may not be an exhaustive list of all duties and responsibilities. 

The Director-General of IDLO reserves the right to amend and change responsibilities or even to cancel the recruitment to meet business and organizational needs as necessary.