ORGANIZATIONAL CONTEXT

The IDLO Finance Department is an integral part of the project team which seeks to ensure financial integrity with the goal of realizing a high level of transparency and accountability in the execution of various donors’ projects. The Finance Department places a high value on producing accurate and auditable financial reports for all its stakeholders. 

THE POSITION

Under the direct supervision of the Procurement Specialist, the Procurement Associate ensures process integrity and provides administrative assistance to the Operations team to support program delivery.

  • Provide procurement support and ensure process integrity;
  • Support the procurement processes, update procurement plans and undertake small procurement projects under the supervision of the Procurement Specialist;
  • Assist with market research for the goods and services to be procured, and produce market research reports and cost estimations for the goods and services to be procured;
  • Prepare Purchase Orders (POs) and contracts for contracting of services and vendors, and maintenance of a filing system;
  • Monitor POs and contracts, including taking follow up actions and monitoring deadlines for timely delivery of goods and services;
  • Maintain relevant internal databases and files, keep track of any contractual agreements and inform respective contract management officials and obligations;
  • Develop and update the rosters of suppliers, implementation of supplier selection and evaluation;
  • Collect vendor forms from the vendors, control vendor forms in terms of completeness;
  • Ensure management of stock of office supplies, including sourcing of vendors, purchasing of supplies as required, controlling receipt, storage, and issuance of supplies.
  • Support the Procurement Specialist and the programs team in procurement-related induction and technical support of sub-grantee partners;
  • Provide logistics support to the Somalia Country office and carry out other relevant duties as requested by the Procurement Specialist.

IDEAL CANDIDATE PROFILE

Education and Experience

  • At least 3 years of procurement, contract management, and contract administration experience in public or international organizations.
  • Education: University Degree in Business / Public Administration or related field.  Specialized training in procurement is an asset
  • Professional qualification in procurement

Languages Requirements

  • Excellent spoken and written knowledge of English is required.

Knowledge, Skills, and Abilities

  • Sound understanding of procurement principles and practices
  • Good contract law knowledge and expertise in managing complex contract issues
  • Demonstratable negotiation and contract management skills
  • Excellent analytical skills and ability to conduct independent research, identifying issues, formulating options, and making conclusions and recommendations.
  • Excellent written and verbal communication skills with all levels of seniority, both internally and externally;
  • Ability to engage with stakeholders through collaborations, leading, and influencing business decisions.
  • Demonstrable people management skills including managing performance from direct reports
  • Demonstrated ability to work proactively and independently, as well as in a team environment;
  • Proven ability to analyze potential risks, promote risk awareness, and hold others to account for their practices.
  • Sharing knowledge across the organization and building a culture of knowledge sharing and learning;
  • Strong interpersonal skills and able to deal with people in a multi-cultural environment;
  • Willingness to undertake periodic travel to other office locations in high-risk areas;
  • Demonstrated ability to promote ethics and integrity

TERMS AND CONDITIONS

IDLO shall offer the selected candidate a local affiliate contract for 12 months, with the possibility of extension subject to performance and availability of funding. The annual basic salary level for this affiliate support position is USD 18,000 commensurate with qualifications and experience, a leave and benefits package, including medical, accordance with IDLO Employee Regulations and Rules.

This local position is open to candidates who are nationals of the duty station, or with permanent resident status or other legal authorization permitting to work in the duty station. An employee subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international employees

DISCLAIMER 

The above statements are intended to describe the general nature and level of the work being performed by the Contractor assigned to this work. This may not be an exhaustive list of all duties and responsibilities. 

The Director-General of IDLO reserves the right to amend and change responsibilities or even to cancel the recruitment to meet business and organizational needs as necessary.

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.