Project Associate

1.            Position Information

2.      Office/Unit/Project Description 

UNDP is the UN's global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. 

UNDP positions itself as a development partner that brings global knowledge, through a multi-sectoral approach – the key comparative advantage of UNDP - and concentrates its work on 3 programmatic fields: i) Inclusive and Sustainable Growth, ii) Inclusive and Democratic Governance, iii) Climate Change and Environment (CCE).

CCE Portfolio focuses on three programmatic areas that complement each other: 1-Natural Resource Management contributing to sustainable environment management and conservation of natural resources in production landscapes, within the general framework of the ecosystems approach; 2- Climate Change and Disaster Resilience (including chemicals and waste) strengthening institutional capacities for analysis and risk management for resilience with a specific emphasis on climate change, and 3- Cooperation with relevant stakeholders to promote energy efficiency and renewable energy.

The European Union and the Government of Türkiye are jointly implementing the 'EU Partnership for Local Climate Action in Türkiye' project, in a bid to bolster local climate action and guide the nation towards a future that is both climate-resilient and low-carbon. Working closely with the Ministry of Environment, Urbanization and Climate Change (MoEUCC), local authorities, and key stakeholders, the project focuses on enhancing capacities at different levels of governance and society.  

The Project;  

• aims to enhance climate risk assessment capacity. It focuses on bolstering the preparedness of local authorities to tackle climate change impacts by conducting comprehensive vulnerability and risk assessments.  
• is directed towards improving local climate planning capacity. The aim here is to provide a regulatory framework for developing Local Climate Change Action Plans (LCCAPs), and pilot the creation of these plans in select municipalities.  
• targets the enhancement of local decision-making and implementation capacities for climate action. Interactive tools developed as part of this component, integrated into the online national climate portal, will arm local stakeholders with vital resources to make informed decisions and effectively execute climate action plans.  
• is designed to improve public awareness, enhance local stakeholder capabilities, and foster collaboration to implement climate actions. Through tailored capacity-building programs and awareness-raising initiatives, this component aims to equip municipalities and local stakeholders with the tools and knowledge needed to design and implement effective climate change actions. 

The Projet Associate (PA) will be assigned full time for the whole project’s duration. PA will assist the Project Manager in fulfilling his/her duties and tasks. The PA shall be responsible for supporting day-to-day implementation of project activities, drafting progress reports and output related substantial documentation as well as liaising with the EUD as well as national and international stakeholders at the institutional level. PA will also provide assistance to other key experts or relevant stakeholders, as deemed necessary by the Project Manager. PA will report to the Project Manager.

3.      Scope of Work 

Under the supervision of the Project Manager, the Project Associate is responsible for efficient and timely implementation of the activities referred in the project document and the associated work plan. S/he is also expected to support project planning and AWP formulation as well as quality check of the technical reports and other outcomes. S/he will maintain high standards of service delivery, including adherence to deadline, quick response time, accuracy and completeness of information, sensitivity to client needs.

Project planning and AWP formulation:

• Support the preparation of AWPs of the Project.

• Support the preparation of the annual budgets and procurement plans of the Project under the coordination of Project Manager and Projects Implementation Administrator.

• Make periodic revisions of AWPs and procurement plans of the Project in consultation with the Project Manager.

Timely and effective implementation of the project

• Provides general administrative support to ensure the smooth running of the project management.

• Provides project logistic support to the Project Manager and short term consultants in conducting different project activities (trainings, workshops, stakeholder consultations, arrangements of study tour, etc.).

• Supports the control of budget expenditures by preparing payment documents, travel related documents for the project staff and reviewing financial reports.

• Controls the usage of non-expendable equipment (record keeping, drawing up regular inventories).

• Keeps regular contact with project experts and consultants to inform them about the project details and changes.

• Provides English translation as required.

• Provides logistical support to the project staff and project consultants, inter alia, for travel arrangements.

• During the visits of foreign experts, manages their visa support, transportation, hotel accommodation etc.

• Supports project experts during implementation and monitoring of site-based joint activities with local stakeholders. 

• Files and archives all relevant correspondence and project related documents (tender dossiers, proposals, technical reports, evaluation reports etc.).

• Plans and organizes implementation of project activities according to AWP and project budget. Coordinates implementation with, and between, the project partners ensuring effective information flows between partners.

• Organizes the Project Steering Committee meetings.

• Organizes and coordinates project meetings, reviews and site visits.

• Organizes project events (meetings, workshops, events, seminars, training).

• Monitors timetable and performance of contractors (consultants, companies) and makes necessary amendments thereto.

• Monitors bottlenecks and problems in project implementation, proposes/takes necessary corrective actions as required.

• Prepares inputs to APR and compile project reports according to the project document (monthly reports, quarterly reports, donor reports, final report).

• Drafts correspondence, notes, briefs and other materials and documentation.

Project inputs administered timely and efficiently according to project plans and UNDP procedures

• Prepares inputs to procurement related documents such as ToR/RFP/RFQ/ITB,etc.

• Assists in evaluation of bid and offers, compiles and prepares necessary documentation.

• Assists in selection of project experts and consultants and participates in selection process.

• Prepares documents related to HACT framework such as Direct Payments (RDPs) for signature.

• Provide assistance in formulation of expectations, duties and deliverables of the experts and companies as necessary.

• Provide support in reviewing and providing feedback on the technical reports submitted by the contractors of the project. 

• Assist in ensuring that the deliverables submitted by the contractors of the project are in alignment with the defined deliverables in the ToRs. 

               4.      Institutional Arrangement

Project Associate will report to the Project Manager and work in close co-operation with the Projects Implementation Administrator to ensure the project inputs are administered timely and efficient manner according to UNDP rules and procedures. The Project Associate will be expected to be present on the premises of the Directorate of Climate Change of the Ministry of Environment, Urbanization and Climate Change during the expected days of the weekdays.

5. Competencies

6.      Minimum Qualifications of the Successful NPSA