This vacancy is open to nationals of the respective country

Background

The position is in the Crisis Response Division (CRD), Office for the Coordination of Humanitarian Affairs (OCHA). OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.

This multiple duty station temporary job opening is being advertised for the position of Programme/ Monitoring Officer and is in the OCHA Humanitarian Financing Unit in Venezuela.  Under the overall supervision of the Head of Office, the incumbent reports to the Head of Humanitarian Financing Unit/Fund Manager. 

These funds receive unearmarked contributions from donors. The funds are allocated to humanitarian actors for ongoing humanitarian operations and to respond to new emergencies. 

Duties and Responsibilities

The Programme/ Monitoring Officer role is to provide support with the accountability, transparency, and effectiveness of the Venezuela Humanitarian Fund (VHF). The Analyst contributes towards quality monitoring, evidence-based reporting, and robust partner capacity assessments.  

Within delegated authority, the Programme/ Monitoring Officer will be responsible for the following duties:


Summary of key functions:
•    Support programmatic monitoring and results reporting of VHF-funded projects.
•    Contribute to data management, analysis, and production of analytical and knowledge management products.
•    Assist with the programmatic management processes including allocation processes, project reviews, and quality assurance.
•    Ensure partner capacity strengthening, NGO eligibility processes and stakeholder engagement.


1.)    Monitoring and Reporting:
•    Support the development and regular updating of the VHF programmatic monitoring plan in alignment with assurance priorities and projects implementation schedules. 
•    Carrying out regular and systematic monitoring (including remote monitoring) of VHF-funded projects in line with monitoring plans to assess implementation progress.
•     Assist in drafting monitoring reports with actionable recommendations following monitoring activities. facilitate timely communication and sharing of key findings, concerns, project implementation status updates, and agreed follow-up actions with relevant Humanitarian Financing U staff, partners, and other stakeholders.
•    Support the design, analysis, interpretation, and presentation of VHF-related data, assessments, surveys, monitoring datasets, and analytical products (dashboards, sitreps, funding snapshots).
•    Contribute to the preparation and development of VHF annual reports, analytical and information products, success stories, lessons learned, and other knowledge management materials.

2.)    Programmatic Management Support:
•    Support data analysis, prioritization exercises, and evidence-based decision-making processes to inform VHF allocation planning, strategic prioritization, and review processes.
•    Participate in VHF partners' technical capacity strengthening initiatives in line with NHF operational priorities and requirements.
•    Continuously support programmatic reviews of VHF projects ensuring alignment with project objectives and CBPF guidelines. 
•    Assist in providing technical inputs and guidance during project revisions, reprogramming, and grant adjustment processes to ensure alignment with approved project objectives.
•    Ensure the quality assurance of VHF project narrative reports.


3.)    Partnerships Management Support:
•    Support the review and clearance of Due Diligence ensuring all required documents have been completed and duly uploaded in OneGMS.
•    Contribute to the implementation of national NGO capacity strengthening initiatives throughout VHF eligibility and partnership processes.
•    Participate in field missions with Venezuela Humanitarian Fund stakeholders (including donors, Advisory Board members, OCHA management, and other relevant stakeholders). 
 

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
•    Perform other duties as assigned by the Head of the Humanitarian Financing Unit / Fund Manager.
 

Supervisory/Managerial Responsibilities: Supervises programme staff.
 

Competencies

Core: 

Achieve Results:
    LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline 
Think Innovatively:
    LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements  
Learn Continuously
    LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback 
Adapt with Agility 
    LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible  
Act with Determination     LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident 
Engage and Partner
    LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships 
Enable Diversity and Inclusion
    LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination  
 

Cross-Functional & Technical competencies 

Thematic Area Name Definition
Business Management Results-based Management
  • Ability to manage programmes and projects with a focus at improved performance and demonstrable results
Finance Financial risk management
  • Ensures financial resilience through proactive assessment of risk, implementation of controls and taking mitigating action. Understands risk and reward in relation to collaborative and commercial projects. Ensures a culture of positive risk management"
Business Management Portfolio Management
  • Ability to select, prioritize and control the organization’s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment
Finance Management and cost accounting
  • Ability to produce periodic qualitative and quantitative performance reports to facilitate effective decision making and performance monitoring. Ability to use a range of costing techniques and analyse cost related data to provide quantitative information to the users of reports.
Business Management Working with Evidence and Data
  • Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
Finance Investment management
  • Ability to manage organization’s assets such as equity, bonds, cash, etc. according to the investment guidelines.
2030 Agenda: Engagement & Effectiveness Effectiveness 
  • Project Quality Assurance
Finance Financial planning and budgeting
  • Ability to create and manage processes to achieve UNDP's long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting.

Required Skills and Experience

Education:

  • Advanced university degree (master’s degree or equivalent) in Statistics, Political or Social Science, Development Studies, International Studies, Public Administration, or other relevant sciences are required, OR
  • A relevant first-level university degree in Statistics, Political or Social Science, Development Studies, International Studies, Public Administration, or other relevant sciences are required.

Experience:

  • Applicants with a master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience. Applicants with a bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience in emergency humanitarian or development programming, crisis/emergency relief management or other related areas, preferably with a UN organization or an NGO is required.
  • Experience in a humanitarian context within the UN Common system or in a comparable international organization is desirable.
  • Experience in programmatic monitoring and results reporting for donor-funded humanitarian or development programs or projects is desirable. 
  • Experience in data management, data analysis, reporting, and the development of analytical products is required.
  • Experience in project proposal review processes for donor-funded humanitarian or development programs is desirable.
  • Experience in the preparation of information products, knowledge management products or other donor-funded reporting products is desirable.
  • Experience with country based pooled funds or similar pooled funding mechanisms either directly or as a partner is desirable.   

Language 

Fluency in English and Spanish are required.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Use of AI by candidates

Applicants are invited to read UNDP’s guidance for candidates on using AI responsibly in UNDP recruitment and selection

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