This vacancy is open to nationals of the respective country

Background

The position is located in the Crisis Response Division (CRD), Office for the Coordination of Humanitarian Affairs (OCHA). OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.

Duties and Responsibilities

The Associate Finance Officer and is located in a number of OCHA Humanitarian Financing Units (specifically, in Venezuela). Under the overall supervision of the Head of Office, the incumbent reports to the Head of Humanitarian Financing Unit/Fund Manager.

Key Duties and Accountabilities

Within delegated authority, the Finance Officer will be responsible for the following duties:
1.)    Ensures Implementation and contributes to development of financial and Project management strategies, and adapts processes and procedures focusing on achievement of the following results:
• Develop and maintain country SOPs regarding administrative and financiais workflows of HF in all countries covered by the Humanitarian Financing Unit (HFU). 
• Ensure financial revision of project applications and project budgets for quality control and compliance to the HF guidelines (including budgetary procedures in line with HF budget review criteria). 
• Provide guidance on Humanitarian Financing and administrative procedures and guidelines to partners on applications to clarify requirements for accessing grants. 
• Conduct market cost survey for items commonly purchased under Humanitarian Financing projects. 


2.)    Ensures the Projects’ financial management of Projects focusing on achievement of the following result:
• Review project budgets to determine “normal costs and variations” in project expenditure areas to be determined. 
• Review requests for project amendments and revisions of projects and provide recommendations to the Head of Humanitarian Financing Unit particular in budgetary aspects.


3.)    Ensures proper Control of accounts and Humanitarian Financing reports focusing on achievement of the following results:
Track, collect and review final financial reports from relevant recipient organizations to ensure accuracy and compliance with Humanitarian Financing guidelines and provide feedback to partners. 
• Liaise with auditors for project audits; review audit reports, communicate audit findings to partners, ensure that comments on the draft audit reports are satisfactorily addressed by implementing partners; finalize final disbursements or requests for refunds; and facilitate project close-out in close coordination with the Head of Humanitarian Financing Unit and the OCHA Administrative Services Branch at the HQ level. 
• Develop, maintain, and update a database to support cost effectiveness analysis of Humanitarian Financing project proposals. 
• Prepare and update numerical and narrative reports detailing Humanitarian Financing performance. 
• Reconcile and coordinate HQ-level records and the Fund’s field records (on project performance and financial data/information) to produce reports and updates. 


4.)    Ensures facilitation of knowledge building and knowledge sharing in Humanitarian Financing and support to all stakeholders on financial matters focusing on achievement of the following results:
• Support monitoring and evaluation visits to project sites if necessary. 
• Conduct Financial and administrative partner visits as per SOP and Humanitarian Financing Guidelines 
• Maintain all related files updated and share information with colleagues. 
• Perform other duties as required by the Head of Humanitarian Financing Unit and the Head of Office.


The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
•    Perform other duties as assigned by the Head of the Humanitarian Financing Unit / Fund Manager.
 

Supervisory/Managerial Responsibilities: Supervises programme staff.
 

Competencies

Achieve Results:
    LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline 
Think Innovatively:
    LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements  
Learn Continuously
    LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback 
Adapt with Agility 
    LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible  
Act with Determination     LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident 
Engage and Partner
    LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships 
Enable Diversity and Inclusion
    LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination  
 

Cross-Functional & Technical competencies 

Thematic Area Name Definition
Business Management Results-based Management
  • Ability to manage programmes and projects with a focus at improved performance and demonstrable results
Finance Financial risk management
  • Ensures financial resilience through proactive assessment of risk, implementation of controls and taking mitigating action. Understands risk and reward in relation to collaborative and commercial projects. Ensures a culture of positive risk management"
Business Management Portfolio Management
  • Ability to select, prioritize and control the organization’s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment
Finance Management and cost accounting
  • Ability to produce periodic qualitative and quantitative 

performance reports to facilitate effective decision making and performance monitoring. Ability to  use a range of costing techniques and analyse cost related data to provide quantitative information to the users of reports.
Business Management Working with Evidence and Data
  • Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
Finance Investment management
  • Ability to manage organization’s assets such as equity, bonds, cash, etc. according to the investment guidelines.
2030 Agenda: Engagement & Effectiveness Effectiveness 
  • Project Quality Assurance
Finance Financial planning and budgeting
  • Ability to create and manage processes to achieve UNDP's long 

and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting.

Required Skills and Experience

Education:

  • Advanced university degree (master’s degree or equivalent) in project management, development studies, international relations, public administration, economics, accounting or a related field is required, OR
  • A relevant first-level university degree inproject management, development studies, international relations, public administration, economics, accounting or a related field

Experience:

  • Candidates with Master's degree or equivalent, a minimum of 2 years of experience in areas of grant and/or programme management, humanitarian affairs, humanitarian emergencies, donor relations, monitoring and evaluation, communication and reporting, budget management and/or administration-financing is required, OR
  • Candidates with Bachelor's degree, a minimum of 4 years of experience in areas of grant and/or programme management, humanitarian affairs, humanitarian emergencies, donor relations, monitoring and evaluation, communication and reporting, budget management and/or administration-financing is required. 
  • Experience in humanitarian or development financing, e.g., grant management, fundraising, and donor relations for humanitarian programmes is required.  
  • Experience in handling of web-based management systems and ERP financials, preferably PeopleSoft is desirable.
  • Experience in humanitarian assistance is desirable.
  • Experience with a UN agency and an international NGO is desirable.

Language

Fluency in English and Spanish is required.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Use of AI by candidates

Applicants are invited to read UNDP’s guidance for candidates on using AI responsibly in UNDP recruitment and selection

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.

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