Background

 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

 

UNDP works in about 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results.

UNDP is working to strengthen new frameworks for development, disaster risk reduction and climate change. We support countries' efforts to achieve the new Sustainable Development Goals, which will guide global development priorities through 2030. The key 2030 Agenda principle of leaving no one behind and stamping out inequality is at the core of everything we do.
UNDP focuses on helping countries build and share solutions in three main areas:

• Sustainable development
• Democratic governance and peacebuilding
• Climate and disaster resilience

In all our activities, we encourage the protection of human rights and the empowerment of women, minorities and the poorest and most vulnerable

The United Nations Development Programme (UNDP) is the leading development organization in Timor-Leste. Since 1999, we have been part of the countrys success in many fields including its democratic reforms, inclusive growth, conflict transformation, green solutions and the development of the Sustainable Development Goals (SDGs). As the UN’s lead development agency, UNDP plays a vital role in supporting countries in achieving the Sustainable Development Goals (SDGs) by helping them design and implement effective policies, build leadership skills, and strengthen institutional and partneship capacities.  

UNDP promote the achievement of the Sustainable Development Goals and forge partnerships with the national institutions, civil society and private sector to assist Timor-Leste in four major development areas:

Economic Transformation
Accountable Governance 
Sustainable Development and Resilience 
Gender Equality

We advocate for and support gender equality in all our activities.
 

Duties and Responsibilities

Under the overall guidance of the Country Office Communication Officer, the Communications Intern will work predominantly to support in the communications function in the Country Office, ensuring that the Country Programme (CP) maintains visibility and strategic positioning, in line with UNDP corporate branding and communications priorities.

The Communications Intern will specifically be assisting in maintaining the day-to-day communications workflow of the Country Office in the digital and the physical event space.

The Communications Intern will work in close collaboration with other units in the Country Office , government officials, private sector, non-government and civil society organizations.

Scope of Work

Play effective role in maintaining strategic positioning and visibility of UNDP Malaysia
• Collaborate closely with Communications team to develop posts, infographics or other materials for day-to-day updates of UNDP social media
• Support development of communications materials necessary to convey key UNDP messaging in line with corporate guidance.
• Amplify and enhance visibility of RR and DRR key messaging in their engagement with the partners/ during public events
• Support the organization, technical set up of any physical events organized by UNDP/partners, including liaison and coordination with the event company or publishers.
• Assist in promotion of key events to relevant stakeholders

Support the execution of CO Communication priorities and action plan
• Carry out Communications workplan to enhance communications of key priorities of UNDP
• Monitor the Communications Workplan to ensure key targets for comms are achieved
• Liaise with the programme, Gender/Learning teams and Digital Champions for the role of Communications that can support their priorities
• Update existing media, think-tank, and government contact database

Learning and Knowledge Creation
• Support in the development of knowledge products (e.g. blog, stories, social media post) in consultation with programme colleagues
• Support in knowledge documentation of project and programmes
• Support in logistics arrangement of key CO events.
 

Competencies

• Professionalism: demonstrated understanding of operations relevant to UNDP; technical capabilities or knowledge relevant or transferrable to UNDP’s procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented;
• Integrity: demonstrate the values and ethical standards of the UN and UNDP in daily activities and behaviours while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority;
• Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues;
• Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment.
• Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities;
• Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups;
The applicant should also have a genuine commitment towards the vision and mission of UNDP, as well as to the UN Core Values.
 
Required Skills and Experience

 
Education:

Applicants to the UNDP internship programme must at the time of application meet one of the following requirements:

a) Be enrolled in a postgraduate degree programme (such as a master’s programme, or higher); please provide area of study in International development, social sciences, social policy, law, gender or related field
b) Be enrolled in the final academic year of a first university degree programme (such as bachelor’s degree or equivalent); please provide area of study in International development, social sciences, social policy, law, gender or related field
c) Have recently graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one-year of graduation;
d) Be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this program. 
 

Ideally, the applicant’s education should be in a relevant field to the internship position to which they are applying for.
IT skills:
• Proficient in Microsoft Office productivity tools;
• Proficiency in Canva, PowerBI, Adobe Creative Suite or other graphic design/data visualization tools is an advantage
 

Stipends and Insurance:

Stipends:

  1. Where an intern is engaged in an in-person internship and is not financially supported by any institution or programme, such as a university, government, foundation or scholarship programme, a stipend intended to help cover related, basic daily expenses, such as meals and transportation at the duty station, must be paid by the receiving office.
  2. Where an intern is engaged remotely and is not financially supported by any institution or programme, such as a university, government, foundation or scholarship programme, a remote stipend intended to help cover related, basic expenses, such as internet connections or other means to remain in contact with the receiving office, must be paid by the receiving office.
  3. The monthly amount of the stipend for remote internships will be based on a standard global rate applicable for all remote internships. The amount of the stipend for in-person internships will be set for each duty station. The monthly stipend rates of both remote and in-person internships will be published annually by the Bureau for Management Services’ Office of Human Resources (BMS/OHR). The stipend will be paid on a monthly basis and will be pro-rated for part-time internship arrangements.
  4. Where an intern is financially supported by an institution, Government or third party, UNDP will, subject to the rules of such institution, Government or third party, pay the intern the difference, if any, between the external financial support provided and the applicable UNDP stipend.
  5. No other payments of any kind, or advance on the stipend due, will be made to an intern by the receiving office in connection with an internship agreement, except for any reimbursements made to an intern under paragraph 33 of the present policy.
  6. Interns will accrue combined sick and annual leave at the rate of 1 ½ days per month, which will be prorated to the nearest half day for part-time internships. Any accrued leave days not used by the end of the internship will be forfeited. Any unjustified absences during the internship period exceeding a total of nine days or as prorated for part-time internships, will be deducted from the monthly stipend.

Expenses & Insurance:

  1. Costs and arrangements for travel, visas, passports, accommodation and living expenses are the responsibility of:
    (a) The sponsoring institution, related institution or Government, which may provide the required financial assistance to its students; or
    (b) The intern.
  2. Interns, whether engaged in-person or remotely, are responsible for securing adequate medical insurance for the duration of their internship with UNDP and must provide self-certification of good health prior to starting the internship. UNDP will not reimburse the medical insurance of the intern. Any costs arising from accidents and illness incurred during an internship assignment will be the responsibility of the intern.

  3. Selected candidates for in-person internships must show proof of valid medical insurance for the duty station in which they will intern. For interns that are neither nationals nor residents of the duty station of the internship, the insurance must include adequate coverage in the event of an injury or illness during the internship duration which:

    (a) Requires transportation to the home country or country of residence for further treatment;
    (b) Results in death and requires preparation and return of the remains to the home country, or country of residence.

UNDP accepts no responsibility for loss or damage to personal effects that may occur during the internship.
 

Disclaimer

 

 
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

 
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

 
Applicant information about UNDP rosters

 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

 
Non-discrimination

 
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

 
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

 
Scam warning

 
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Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.