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Programme Finance Associate

Riyadh (Saudi Arabia)

  • Organization: UNDP - United Nations Development Programme
  • Location: Riyadh (Saudi Arabia)
  • Grade: GS-6, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Operations and Administrations
    • Banking and Finance
    • Project and Programme Management
    • Administrative support
  • Closing Date: 2021-04-22

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Background

The primary role of United Nations Development Programme (UNDP) is to support country-led efforts to achieve the Sustainable Development Goals (SDGs). The work of UNDP in 170 countries around the world is anchored in diverse and effective partnerships, which are vital to our two critical roles at country level: (a) as an integrator across policy, programmatic and organizational silos; and (b) as an operational backbone for the United Nations and other partners.
 
Saudi Arabia is witnessing economic prosperity and progress in all domains of socio-economic development which produced tangible improvement in all human development indicators such as standard of living, health and education services, environmental conditions as well as potentials of comprehensive development. In April 2016, the Government of Saudi Arabia announced its Saudi Vision 2030 – an ambitious long-term development programme. 
Saudi Vision 2030 represents an ambitious blueprint with long-term goals and expectations. It is expressed in three themes of a vibrant society; a thriving economy and an ambitious nation. A review of the three themes and their underlying issues of national concern reveal a holistic approach to development that encompasses the three dimensions of sustainable development: the social, the economic and the environment.
The partnership between UNDP and Saudi Arabia is covering vital sectors and areas which contributes to address the needs of Saudi society, including enhancement of the local capacity of different government institutions and support to policy making and reporting. A wide set of under the scope of technical assistance is provided in order to assist the KSA departments in their reform processes.
 

Duties and Responsibilities

Duties and Responsibilities
In this section list the primary responsibilities of the position (Typically five).  As needed add additional context below the responsibilities.  Tip: Focus on what the job entails not how to do the job. 
Summary of key functions:
•Administration and implementation of programme/operations and financial management strategies
•Support to management of the CO programme, administration of budgets and functioning of the optimal cost-recovery system.
•Accounting, finance and administrative support
•Facilitation of knowledge building and knowledge sharing
1)Ensures administration and implementation of programme/operations and financial management strategies, adapts processes and procedures focusing on achievement of the following results:
•Full compliance with UN/UNDP rules and regulations and other relevant policies on financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
•Provision of inputs for implementation of cost-saving and reduction strategies in consultation with the office management.
•Preparation of cost sharing, and trust fund agreements, follow up on contributions within the CO resource mobilization efforts.
2)Provides effective support to management of the CO programme, administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:
•Presentation of information for formulation of country programme work plans, budgets, proposals on implementation arrangements and execution modalities. Entry of data of new grants into Atlas in the form of Annual Work Plans (AWPs), monitoring of their status.
•Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.
•Accuracy verification of Combined Delivery Reports.
•Provision of information for the audit of NEX/DEX projects, implementation of audit recommendations.
•Implementation of the control mechanism for development projects through monitoring of budgets preparation and modifications
•Tracking and reporting on mobilized resources.
•Preparation of reports.
•Assists in the preparation of cost-recovery bills in Atlas for the services provided by, elaboration and implementation of the income tracking system and follow up on cost recovery.
3)Provides accounting and administrative support to the Programme Finance Unit focusing on achievement of the following results:
•Proper control of the supporting documents for payments and financial reports for NEX/DEX projects; preparation of PO and non-PO vouchers for development projects.
•Approval of vendors in Atlas (if a senior member of the Finance team).
•Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared and processed; travel claims, MPOs and other entitlements are duly processed
•Tracking and reporting of mobilized resources by performing the following tasks if assigned to the S/M. 
•Review signed cost-sharing contribution agreements and trust fund agreements.
•Enter Agreement information into Contracts Module.
•Attach copy of the signed agreement in Atlas
•Create Billing Plan in Contracts Module.
•Create Revenue Plan and establish Milestones in Contracts Module.
•Bill a donor through Contracts Module.
•Maintain contributions/receivables documentation
•Apply cash receipt to the proper revenue source / fund or project
•Timely corrective actions on erroneous data in Atlas.  Preparation of financial reports as required.
•Maintenance of the Accounts Receivables for UNDP projects and follow-up with partners on contributions, deposits creation in Atlas and their application to AR pending items.
4)Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
•Systematic gaining and sharing of knowledge and experience related to programme management.
•Organization of training for the office staff on programme/operations related issues.
•Synthesis of lessons learned and best practices in programme finance.
•Sound contributions to knowledge networks and communities of practice.
Impact of Results 
 
The key results have an impact on the overall CO efficiency in programme financial resources management and success in implementation of programme/operations strategies.  Accurate analysis and presentation of financial information enhances UNDP position as a strong development partner.  The information provided facilitates decision making of the management.
 

Competencies

Competencies and Selection Criteria
Description of Competency at Level Required
(For more comprehensive descriptions please see the competency inventory)
In this section list all core competencies as well as the most relevant technical/functional competencies the role will require along with the appropriate level.  A Detailed list of competencies can be accessed through the following link: https://intranet.undp.org/unit/ohr/competency-framework/SitePages/Home.aspx
 
Core
  • Innovation: Ability to make new and useful ideas workLevel 3: Adapts deliverables to meet client needs
  • Leadership: Ability to persuade others to followLevel 3: Proactively seeks and recognizes contributions of others
  • People Management: Ability to improve performance and satisfactionLevel 3: Appropriately involves team in different stages of work and decision-making
  • Communication: Ability to listen, adapt, persuade and transformLevel 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation
  • Delivery: Ability to get things done while exercising good judgementLevel 3: Takes responsibility for addressing critical situations and delivering core value
Technical/FunctionalDetailed list of competencies can be accessed through https://intranet.undp.org/unit/ohr/competency-framework/SitePages/Home.aspx
 and hiring managers are encouraged to familiarize themselves for more information
  • Building Partnerships Tracks and reports on mobilized resourcesLevel 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
  • Promoting Organizational Learning and Knowledge Sharing. Researches best practices and poses new, more effective ways of doing things.Identifies and communicates opportunities to promote learning and knowledge sharingLevel 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.
Job Knowledge/Technical Expertise
Understands the main processes and methods of work regarding to the position
  • Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting).
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignmentsLevel 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
  • Promoting Organizational Change and Development. Documents ‘best practices’ in organizational change and development within and outside the UN system 
  • Demonstrates ability to identify problems and proposes solutionsLevel 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
  • Design and Implementation of Management Systems.Uses information/databases/other management systems. Makes recommendations related to work procedures and implementation of management systemsLevel 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
  • Client Orientation: Reports to internal and external clients in a timely and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines. Responds to client needs promptlyLevel 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work 
  • Promoting Accountability and Results-Based Management. Maintains databasesLevel 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
 

Required Skills and Experience

Recruitment Qualifications
Education:
  • Secondary Education, with specialized certification in Accounting and Finance.
  • University Degree in Finance, Business or Public Administration desirable, but it is not a requirement. Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
Experience:
  • 6 years of progressively responsible financial management experience is required, with knowledge of programme or project finance desirable.
  • 3 years of relevant experience in programme support service with Bachelor degree will be considered. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
Knowledge of IPSAS and/or IFRS required.
 
Language Requirements:Proficiency in English & Arabic 
 
Other:Describe any additional qualifications:
•Non-Smoking environment 
 

Disclaimer

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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