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HR & Administration Assistant

Kampala (Uganda)

  • Organization: IRC - International Rescue Committee
  • Location: Kampala (Uganda)
  • Grade: Administrative Services and Support - Generally no need for Higher Education - Administrative support
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
  • Closing Date:

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Reporting to the HR & Administration Manager, the HR & Admin. Assistant is responsible for providing support to day-to-day HR & administrative functions of the HR & Admin. office.

Duties and Responsibilities

Human Resources

  • Assist generally in the human resource activities for the national employees, as required.
  • Support recruitment exercise including sorting, longlisting of applications, coordinate candidates’ invitations for interview, drafting interview report, creation of new staff personnel files, supporting in the induction processes.
  • Update the existing personal files, ensuring that they all have the necessary information.

Administration

  • Flights focal person-ensure that all the flights request-local and international are action in an efficient manner.
  • In liaison with the HR & Admin. Manager, monitor staff movement to/from the field, to conference, to trainings, etc. and provide weekly updates (Travel calendars) to relevant staff.
  • Ensure that support is provided in a timely and reliable fashion with all travel arrangements, conference venue bookings, meeting arrangements, accommodation booking for staff from other programs and other official visitors.
  • Maintain a calendar and schedule of visitors to IRC Uganda and submit monthly report by 2nd of every month.
  • Draft and following up on office purchases and payment requests, informed by reviewing PR tracking sheets shared by supply chain on weekly basis.
  • Manage office supplies through receiving and making release orders.
  • Participate in the development of quarterly procurement plan for the office.
  • Prepare payment request vouchers for all utilities (electricity bills, water bills, newspapers etc) including telephone bills.
  • Under the supervision of the HR & Admin. Manager, compile and submit MTN-CUG telephone numbers by the 20th of every month.
  • Liaise with external staff to schedule and organize in-house and external events.
  • Assist the HR department in organizing staff training sessions, workshops and activities
  • Support in processing Work permits and Visas for non-Ugandan staff.
  • Support international staff to identify suitable housing, and ensure that all rent for the office and international staff is paid on time.
  • Perform any other duties as required.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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