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Project Assistant

Ankara (Turkey)

  • Organization: UNDP - United Nations Development Programme
  • Location: Ankara (Turkey)
  • Grade: SB-2 (SC3/SC4), Service Contract, Local Contractors Agreement - Administrative support
  • Occupational Groups:
    • Project and Programme Management
    • Administrative support
  • Closing Date: 2021-06-23

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Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP Turkey works for progress in four core areas:

1) Inclusive and Democratic Governance,

2) Inclusive and Sustainable Growth,

3) Climate Change and Environment,

4) Syria Crisis Response and Resilience.

In addition to these core areas, UNDP Turkey is emphasizing the role of women, private sector, capacity development, and information and communication technology in its policies and programmes. To achieve progress in these areas, UNDP seeks to establish partnerships with the central government, local administrations, civil society, academia and private sector to strengthen its contribution to Turkey's development. UNDP works closely with line ministries to support the efficient implementation of development projects and programmes. UNDP Turkey also collaborates with other UN agencies present in Turkey to maximize the impact of the UN's activities in the country, including through joint initiatives on women, youth, internally displaced persons and the Sustainable Development Goals.

Turkey is the country with the highest number of refugees in the world. The current number of registered Syrians under temporary protection is almost 3.6 million as of May 2021.Around 98 percent of the refugees live outside the camps, majority concentrated around the border provinces, with significant impact on national/local labor market. This creates additional demand for services to be delivered by service providers, i.e. national and local governments. Syrians are mainly located in Southeast Anatolia region bordering Syria, but as the crisis is prolonged, the population expands to other regions as well.

UNDP supports the Government of Turkey to respond to this large-scale displacement through its Syria Crisis Response and Resilience Portfolio in Turkey to strengthen the resilience of refugees, host community members, local municipalities and relevant national institutions to cope with and recover from the impact. UNDP’s resilience response strategy is to invest in existing national and local systems to ensure they can adequately serve both host and refugee communities.

Within the scope of Syria Crisis Response and Resilience Portfolio of UNDP Turkey CO, “Business to Social Cohesion” (hereinafter referred to as “the Project”), will be implemented in cooperation with Ministry of Industry and Technology (MoIT) Directorate General of Development Agencies (DG DAs) and in line with the UNDP strategic objectives and national development strategies and policies.

In response to the impact of the COVID-19 pandemic on private sector and individuals in need of sustainable income opportunities, the project aims to supporting businesses, entrepreneurs, and women cooperatives to cope with this negative impact and build back better their businesses while strengthening business relations among refugee and host community members as a way to promote social cohesion and inter/intra-community solidarity.

The specific objectives are as follows:

  • To alleviate the effects of COVID-19 on businesses and women cooperatives through tailor-made business development services support,
  • To increase access to employment opportunities of Syrians and host community members through entrepreneurship support,

The implementing partner of the Project is the Ministry of Industry and Technology Directorate General of Development Agencies.

Objectives of the Assignment

The Project will recruit a Project Assistant to be based in Ankara to support Project and Portfolio activities in social cohesion sector.

The Project Assistants will be responsible for providing support to the day to day Project implementation including technical, organizational and administrative aspects.

 

Duties and Responsibilities

Key Results Expected and Measurable Outputs

Project Assistant is expected to assume the following tasks:

Measurable Outputs

Key Results Expected/Major Functional Activities

% of time

 

Support provided to implementation of Project activities, including the organization of visibility events and missions

  • Following-up and monitoring the project budget allocated for activities,
  • Preparing regular financial reports with commitments and expenditures to follow-up closely the financial situation in the project budget as per budget items allocated to the activities,
  • Contributing to the procurement actions with documentation, filing, reaching out potential vendors, etc.
  • Contributing to the administration and implementation of the daily project activities;
  • Provide technical, administrative and logistical support for the organization of events, workshops and meetings
  • Provide support to the M&E processes including data collection, data verification and reporting of the activities,
  • Provide assistance to the Project team during procurement, contracting, financial processes,
  • Follow developments in Livelihoods Sector to provide input to the Project implementation,
  • Perform any other administrative and logistical duties as requested by the Projects Coordinator/Portfolio Manager and the Project associate responsible for financial reporting.

 

70

 

 

Support provided to reporting and communication activities

  • Translate documents from English to Turkish and vice versa
  • Develop initial drafts of the reports/minutes of meetings in Turkish and  in English;
  • Filing related information, documentation and correspondences.
  • Facilitate communication and Project activities among the project partners as requested,
  • Assist in mail and e-mail transmissions and co-ordination of appointments,

 

 

 

30

Reporting Structure

Project Assistant will report to the Projects Coordinator- Livelihoods.

Performance Indicators for Evaluation of Results

  1. Qualitative and quantitative inputs prepared to project reports; high-quality correspondence, briefs, reports prepared.
  2. Timely and qualitative inputs prepared to procurement process; canvassing carried out correctly according to UNDP rules
  3. (Visibility) events, workshops, field missions organized in a timely manner;
  4. Communication activities provided with timely support.

 

Competencies

Requirements

  • Minimum 3 (three)  years of experience in supporting project management in the public, private and non-profit sector contexts
  • Experience in projects implemented in Syria Crisis context,
  • Experience in financial reporting of the projects;
  • Strong English and Turkish language drafting skills

 

Required Skills and Experience

Education:

 

Bachelor Degree in economics, finance, social sciences, administrative sciences or any other relevant field is required.

Experience:

 

3 years of relevant working experience

Language requirements:

Fluent written and spoken English and Turkish

Computer skills:

Microsoft Office, Windows-based applications, integrated web-based management systems, spreadsheets and databases

Nationality:

Turkish

Notes:

(i) Internships (paid/unpaid) are not considered professional experience.

(ii) Obligatory military service is not considered professional experience.

(iii) Professional experience gained in an international setting is considered international experience.

(iv) Experience gained prior to completion of undergraduate studies is not considered professional experience.

 

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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