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Project Associate

Ankara (Turkey)

  • Organization: UNDP - United Nations Development Programme
  • Location: Ankara (Turkey)
  • Grade: SB-3 (SC6/SC7), Service Contract, Local Contractors Agreement - Consultancy
  • Occupational Groups:
    • Project and Programme Management
    • Administrative support
  • Closing Date: 2021-06-23

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Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP Turkey works for progress in four core areas:

1) Inclusive and Democratic Governance,

2) Inclusive and Sustainable Growth,

3) Climate Change and Environment,

4) Syria Crisis Response and Resilience.

In addition to these core areas, UNDP Turkey is emphasizing the role of women, private sector, capacity development, and information and communication technology in its policies and programmes. To achieve progress in these areas, UNDP seeks to establish partnerships with the central government, local administrations, civil society, academia and private sector to strengthen its contribution to Turkey's development. UNDP works closely with line ministries to support the efficient implementation of development projects and programmes. UNDP Turkey also collaborates with other UN agencies present in Turkey to maximize the impact of the UN's activities in the country, including through joint initiatives on women, youth, internally displaced persons and the Sustainable Development Goals.

Turkey is the country with the highest number of refugees in the world. The current number of registered Syrians under temporary protection is almost 3.6 million as of May 2021.[1] Around 98 percent of the refugees live outside the camps, majority concentrated around the border provinces, with significant impact on national/local labor market. This creates additional demand for services to be delivered by service providers, i.e. national and local governments. Syrians are mainly located in Southeast Anatolia region bordering Syria, but as the crisis is prolonged, the population expands to other regions as well.[2]

UNDP supports the Government of Turkey to respond to this large-scale displacement through its Syria Crisis Response and Resilience Portfolio in Turkey to strengthen the resilience of refugees, host community members, local municipalities and relevant national institutions to cope with and recover from the impact. UNDP’s resilience response strategy is to invest in existing national and local systems to ensure they can adequately serve both host and refugee communities.

Within the scope of Syria Crisis Response and Resilience Portfolio of UNDP Turkey CO, “Business to Social Cohesion” (hereinafter referred to as “the Project”), will be implemented in cooperation with Ministry of Industry and Technology (MoIT) Directorate General of Development Agencies (DG DAs) and in line with the UNDP strategic objectives and national development strategies and policies.

In response to the impact of the COVID-19 pandemic on private sector and individuals in need of sustainable income opportunities, the project aims to supporting businesses, entrepreneurs, and women cooperatives to cope with this negative impact and build back better their businesses while strengthening business relations among refugee and host community members as a way to promote social cohesion and inter/intra-community solidarity.

The specific objectives are as follows:

  • To alleviate the effects of COVID-19 on businesses and women cooperatives through tailor-made business development services support,
  • To increase access to employment opportunities of Syrians and host community members through entrepreneurship support,

The implementing partner of the Project is the Ministry of Industry and Technology Directorate General of Development Agencies.

Objectives of the Assignment

Under the supervision of the Projects Coordinator, the Project Associate will be based in Ankara and responsible for mid-level Project administration of the Project. Main responsibilities of the Project associate include day to day project planning, monitoring, administration and reporting along with the organization of Project events (including coordination of events associated with communication and visibility of the Project). S/he is also responsible from providing administrative and technical support to Projects implemented under Syria Crisis Response and Resilience Portfolio.

The Project Associate works in close collaboration with the Programme colleagues and 3RP Team to ensure smooth and timely provision of inputs as well as other Project Teams under the Syria Crisis Response and Resilience Programme.


[1] Official data Directorate General for Migration Management, Turkey, March 2020.

[2] DG of Migration Management, TURKSTAT (DGMM 2020)

 

Duties and Responsibilities

The Project Associate is expected to assume the following tasks:

Measurable Outputs

Key Results Expected/Major Functional Activities

% of time

 

1. Project planning and AWP formulation supported

  • Prepares inputs to formulation of AWPs, planning and sequencing of activities. Provides technical inputs to detailed implementation plans.
  • Provide technical inputs to the planning of activities as well as development of ToRs and establishment of partnerships with relevant stakeholders to implement those activities,
  • Liaise with Implementing Partner to ensure the coordination between UNDP and IP on project implementation and progress

 

 

20

2. Support provided to timely Project implementation according to AWP (one project or cluster of projects)

  • Plans and organizes implementation of project activities according to AWP and project budget.
  • Preparation of presentations to be provided during Project Steering Committee meetings.
  • Organizes and coordinates project meetings, reviews and site visits.
  • Organizes project events (meetings, workshops, visibility events, seminars and training).
  • Supports monitoring of performance of contractors (consultants, companies etc.).
  • Prepares inputs to reports and compilation of Project reports according to the project document in line with donor requirements
  • Prepares inputs to ATLAS project management module.
  • Implements project-specific communications plans by preparing materials and inputs for the website and organizing events.
  • Liaise with implementing partner to ensure proper communication for the implementation of the project activities

ATLAS profile: General User

 

 

40

3. Project inputs administered timely and efficiently according to project plans and UNDP procedures

  • Prepares inputs for the Project Procurement Plans
  • Administer project inputs timely and efficiently according to project plans and UNDP procedures
  • Prepares inputs to ToRs, technical specifications, RFP/RFQ, bills of quantities
  • Assists in evaluation of bid and offers, compiles and prepares documentation (bid opening report, evaluation and selection reports).
  • Assists in selection of project experts and consultants and participates in selection process.

ATLAS profile: General User

 

 

40

 

Reporting Structure

The Project Associate reports to Projects Coordinator of the Project.

Performance Indicators for Evaluation of Results

1. Efficient coordination between the Implementing Partner and UNDP on project implementation and progress,

2. Project activities organized in a timely and successful manner; qualitative inputs prepared to project reports;

3. Timely and qualitative inputs prepared to procurement process.

 

Competencies

Corporate Competencies

  • Demonstrates commitment to UNDP’s mission, vision and values
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Demonstrating/safeguarding ethics and integrity 
  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating teamwork
  • Facilitating and encouraging open communication in the team, communicating effectively
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of others.
  • Informed and transparent decision making

Functional Competencies:

  • Focuses on impact and result for the client and responds positively to feedback.
  • Excellent interpersonal skills: encouraging colleagues to work within and respect an enabling gender equality environment on non-hierarchical bases.
  • Promotes gender sensitive environment in the office through leadership and personal example.
  • Ability to manage gender barriers and gender-blind behaviors within the project team and with our partners.
  • Ability to work in a multi-cultural environment with sound understanding and capability to empower and develop the capacity of national counterparts.
  • Consistently approaches work with energy and a positive, constructive attitude.
  • Builds strong relationships with clients and external actors.  
  • Remains calm, in control and good humored even under pressure. 
  • Demonstrates openness to change and ability to manage complexities. 
  • Team player, self-motivated and initiative taking, dedicated, creative, resourceful, flexible, energetic with sound judgment.
  • Capacity to work under pressure, manage stress and adapt to rapidly evolving situations. 
  • Excellent analytical, communication, writing and presentation skills. 
  • Ability to function at both policy advisory and project implementation levels.
  • Ability to consider that men and women are affected differently from different interventions and needs to be approached differently.

 

Required Skills and Experience

 

Minimum Requirements

Assets

Education

  • Bachelors’ degree in social sciences or any other relevant discipline

 

Experience

  • 6 (six) years of relevant working experience (SB3)
  • Minimum 4 (three) years of experience in project development and implementation in Syria Crisis context in a local NGO and/or international organizations.
  • Prior experience working with governmental partners and/or other UN Agencies
  • Prior experience working in livelihoods sector, on entrepreneurship and/or women’s economic empowerment

 

Language Requirements

  • Fluent written and spoken English and Turkish

 

Computer Skills

  • Microsoft Office, Windows-based applications, integrated web-based management systems, spreadsheets and databases.

 

Nationality

Turkish

 

Notes:

  • Internships (paid/unpaid) are not considered professional experience.
  • Obligatory military service is not considered professional experience.
  • Professional experience gained in an international setting is considered international experience.
  • Experience gained prior to completion of undergraduate studies is not considered professional experience.

The incumbent of the position should strictly avoid,

  • any kind of discriminatory and abusive behavior including gender-based discrimination
  • any kind form of sexual harassment, sexual exploitation and abuse

The incumbent of the position should ensure that

  • human rights and gender equality are prioritized as an ethical principle within all actions.
  • activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”.
  • any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender is respected within all implementations including data production.
  • differentiated needs of women and men are considered.
  • inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created.
  • necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.
  • zero tolerance principle to sexual harassment, sexual exploitation and abuse is prioritized. 

UNDP prioritizes gender equality and women's empowerment approach in all its actions, workplace relations and implementations as well as gender parity in representation to create a workplace which is equally inclusive of women, men and persons with other gender identities. Temporary special measures will be instituted to ensure appointment of personnel of under-represented genders at grades and in roles where they are under-represented.

Qualified women candidates are encouraged to apply.

Supervisor: Projects Coordinator of the Project

Payment Schedule: The remuneration is to follow a monthly schedule.

 

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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