Training Associate - CIAT
Sarajevo (Bosnia and Herzegovina)
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
United Nations Development Programme (UNDP) in Bosnia and Herzegovina is providing assistance and support BiH authorities in addressing the threats and risks posed to human security. These threats include large and uncontrolled presence of remnants of war and ammunition, terrorism and violent extremism, armed, gender and other forms of violence and men-made disasters. There are several UNDP project-based interventions that provide support to the overall security sector reform at state, entity, Brcko District and community level. Those are organizationally systematized under the UNDP’s Human Security Programme which represents a pillar within Justice and Security Sector of UNDP Bosnia and Herzegovina.
The Roadmap for a sustainable solution to the illicit possession, misuse and trafficking of Small Arms and Light Weapons (SALW) and their ammunition in the Western Balkans, by 2024 (SALW Roadmap 2024) was developed by the Western Balkans authorities, under the auspices of the Governments of Germany and France, in coordination with the EU, and with the support of the South Eastern and Eastern Europe Clearinghouse for the Control of Small Arms and Light Weapons (SEESAC). In conformity with the Roadmap goals 2 and 3, the UNDP Countering Illicit Arms Trafficking (CIAT) project aims to strengthen the capacities of BiH Border Police (BP) and other 14 police agencies, as beneficiaries of the project, to better detect and process the cases of illicit arms trafficking through provision of internal and external assistance and review of applicable procedures.
This key project objective will be achieved through provision of continuous specialized training on detection and prevention of illicit SALW trafficking throughout the country inclusive of border checks for all types of cross-border traffic, establishment of efficient border surveillance as a quality filter for all types of cross-border crime. Implementation of specialized trainings and practical exercises provided for the personnel of the beneficiaries represents an overall contribution to the implementation of specific national SALW Strategy and the corresponding Action Plan. Moreover, inter-agency cooperation will be enhanced at national and regional level through information exchange among the BiH Ministry of Security and law enforcement agencies through development and utilization of Central registry for the movement of weapons and military equipment in Bosnia and Herzegovina , which will grant access to law enforcement agencies on need-to-know basis, in line with their jurisdiction and scope of responsibility.
Under the overall guidance and direct supervision of the Joint Programme Coordinator, the CIAT Training Associate will provide limited technical support to the CIAT project and undertake envisaged CIAT project activities in close cooperation with the Joint Programme Coordinator and other project team members. The incumbent will, moreover, provide regular support to the Joint Programme Coordinator and Justice and Security Sector Leader for all areas related to SALW Roadmap 2024 implementation in Bosnia and Herzegovina under his/her area of responsibility.
CIAT Training Associate will be expected to regularly coordinate his/her activities with the other projects implemented within the Justice and Security Sector of UNDP BiH.
Please note that the person selected for this position will be offered a contract with UNDP under its National Personnel Services Agreement (N-PSA) modality; the UNDP Service Contract modality is phasing out over the coming year. More information about the N-PSA is available here [link to the N-PSA POPP https://bit.ly/3gaGFud)
Duties and Responsibilities
1. Coordination, organization and administration of CIAT Project activities as well as their oversight;
- Support design and administration of the overall approach and delivery of the activities planned within the Project in line with the UNDP Programme and Operations Policies and Procedures (POPP), as well as best project implementation practices
- Report to Joint Programme Coordinator on monitoring and coordination work with the comprehensive IT expert hired to support capacity development of Ministry of Security BiH to more effectively combat illicit arms trafficking;
- Provide support and oversight through, inter-alia, organization of knowledge-transfer events, extensive consultative process and coordination at national and international levels;
- Support to revision of results and monitoring of Project goals performance in the area of combatting illicit arms trafficking, as per the Project M&E plan and logical framework;
- Provide the Joint Programme Coordinator with substantive data inputs based on project experiences and monitoring of progress against set targets;
2. Provision of operational and reporting assistance to the Joint Programme Coordinator throughout implementation of Project activities;
- Operationally coordinate activities pertinent to technical and capacity development assistance to BP BiH and police agencies in BiH in support to the overall objective of the CIAT Project;
- Provide support to improve operational coordination and cooperation between BiH Border Police, other police agencies and Customs Administration on prevention, detection and deterrence of smuggling of firearms, ammunition and explosives in line with implementation of CIAT project activities;
- Contribute to preparation of analytical reports as well as capturing lessons learnt during the project implementation on annual basis;
- Analytically captures lessons-learnt and contributes to preparation of quarterly reports based on the project experiences and monitoring of progress against set targets, including from the gender equality perspective;
- Prepare relevant ad-hoc, periodic and analytical thematic reports;
- Capture and ensure wide promotion and visibility of Project achievements, particularly with regard to developments in the area of SALW Roadmap 2024 implementation;
- Encourage multi-level cooperation across the Project area;
- Ensure regular communication and coordination with Project counterparts and develop and maintain effective mechanisms for integrating and responding to their feedback and insights;
- Encourage active participation of all project stakeholders through regular organization of project board meetings in order to promote their ownership of the activities and results achieved
3. Support to other projects within the sector relevant to law enforcement agencies in SALW control and combat against illicit arms trafficking;
- Assist to the Joint Programme Coordinator in implementation of other programmatic interventions that have linkages to SALW control and combatting illicit arms trafficking;
- Contributes to the required quality level of relevant products delivered by other projects in the sector;
- Provides substantive inputs of pertinent trends and developments in the area of SALW control in BiH.
4. Gender equality mainstreaming within the Project;
- Support gender equality mainstreaming in Project implementation with special attention to internally displaced women and female-headed households that are particularly vulnerable due to a limited access to land or financial assets;
- Ensure that relevant documents prepared during project implementation are written using gender sensitive language.
5. Ensuring knowledge management in the domain and coordinating within UNDP and beyond;
- Captures relevant Project experiences from implementation of activities and lessons learned;
- Actively shares experience and knowledge, as well as coordinates Project activities and approaches with the broader local governance team within UNDP and beyond;
- Encourage and support knowledge sharing, exchanges of experience and partnership building across the designated area of responsibility through thematic networking events and other activities;
- Support sharing and scaling-up successful approaches in the broader UNDP Justice and Security Sector Team.
People Management/ Appropriately involves team in different stages of work and decision-making
- Seeks and values other’s initiatives and expertise
Leadership: Ability to persuade others to follow/Proactively seeks and recognizes contributions of others
- Actively engages teams and encourages dialogue within and across teams
Innovation: Ability to make new and useful ideas work/Adapts deliverables to meet client needs
- Interprets policies and guidance within context and applies with judgment
- Anticipates obstacles and applies practical solutions
- Continually seeks improvement and agility in service delivery
- Collaborates to improve methods and delivery
Communication and Relationship Management: Ability to listen, adapt, persuade and transform/Expresses information and views with adaptive reasoning and appreciation for complexity and variation
- Proactively expresses insights and/or questions in order to contribute to clarity, accuracy, and focus in one’s work
- Speaks on behalf of team with professionalism and integrity consistent with UN values
Delivery: Ability to get things done while excercising good judgement/ Takes responsibility for addressing critical situations and delivering core value
- Demonstrates commitment to clients and quality
- Works to agreed goals dealing with challenges constructively
- Responsible for project implementation and/or team deliverables
- Ability to exercise sound judgement in delivering services and supervising teams
Technical/Functional Competences/ Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Job /Technical Knowledge
- Understands the main processes and methods of work regarding to the position;
- Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
- Demonstrates good knowledge of information technology and applies it in work assignments;
- Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments.
Results-Based Programme Development and Management:
- Provides information and documentation on specific stages of projects/programme implementation;
- Provides background information to identify opportunities for project development and helps drafting proposals.
- Advocacy/Advancing a Policy-Oriented Agenda
- Identifies relevant information for advocacy for a variety of audiences;
- Makes research of contacts in the media, government, private sector, donors, other agencies, civil society and other stakeholders for the Projects;
Building Strategic Partnerships
- Analyzes general information and selects materials in support of partnership building initiatives;
- Maintains databases of donor information;
- Tracks and reports on mobilized resources.
Promoting Organizational Learning and Knowledge Sharing
- Research best practices and poses new, more effective ways of doing things.
- Documents innovative strategies and new approaches
Conceptual Innovation in the Provision of Technical Knowledge
- Responds positively to new approaches;
- Ability to extract, interpret, analyse data and resolve problems;
- Maintains information/databases on potential and actual donors;
- Maintains database of project files;
- Provides data and information needed for preparation of project documents.
- Reports to internal and external clients in a timely and appropriate fashion;
- Organizes and prioritizes work schedule to meet client needs and deadlines;
Required Skills and Experience
Minimum Academic Education
- BA degree in economics, law, political sciences, social sciences, or other related areas.
- Secondary education with additional three years of experience may be accepted in lieu of BA.
Minimum years of relevant Work experience
- At least three years (six with secondary education) of relevant project or administrative experience preferably in the area of justice and security fileld in Bosnia and Herzegovina;
- Knowledge and experience in the area of capacity development and data /information management systems;
- Thorough understanding of the overall political, administrative and institutional set-up relevant to law enforcement agencies and juridical system in BiH;
- Familiarity with key public documents, strategies and trends related to Bosnia and Herzegovina’s international commitments relevant to SALW control.
Important applicant information
All posts in the NPSA categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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