Supply Chain Assistant - West Pokot

Supply Chain Assistant will work under the supervision of the Supply Chain Officer and should be a strong team member who can assist in the continued development of the logistics team and contribute to the further effective running of IRC programs.

Key Responsibilities:

Procurement

• The implementation and / or maintenance of standard IRC Kenya procurement procedures.
• Ensuring that procurement services are carried out in accordance with IRC Kenya and donor-specific polices.
• Coordination with Finance, Admin, and program departments to ensure coordinated internal controls, timely payment of vendors and full, auditable support documentation.
• Ensuring a transparent and responsive procurement process is implemented and maintained.
• Routine communication, coordination, and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
• Ensuring that all Supplies, services, and equipment required are delivered in time.
• Establishment and maintenance of ethical, professional working relationships with suppliers.
• Maintain supplier information for regularly purchased items and be advised of current market conditions.
• Supervise staff, assigning of duties through Delegation, supervising the performance and regularly evaluating staff directly supervised by you.
• Guide on procurement-specific issues or improvements.
• Receive purchase request, process quotation, process purchase orders and payments.

Warehouse

• Make sure the warehouses looked after, ensuring that updating of stock records is done daily both on the Bin card and stock cards.
• Certify that stores’ procedures are adhered to by all staff.
• Ensure that there is Controlled access to all IRC stores verify stores premises are secure.
• Have a well maintained stores filing system.
• Make certain efficient storage and inventory system is maintained and review monthly stock reports.
• Confirm office, residence, and store’s inventory is done monthly.

Assets and Equipment management

• Maintain a monthly updated asset register and make sure updated asset, inventory sheets are well kept.
• Verify that all IRC property is well maintained. Also handle fleet.
• Guarantee assets that are allocated to individuals are signed off on the equipment issue form.
• Certify that the premises are well looked after.
• Check that the movement of IRC assets is supervised, and the vital documentation is done when an asset changes its status.
• Ensure that an up-to-date filing system for all assets maintained. Also review all monthly asset reports.
• Recommend assets for disposal and ensure that the vital paperwork is prepared.

Supply Chain Reports

• Weekly PR Tracking status report, monthly Assets, Inventory and Fleet reports.
• Data collection.