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Supply Chain Assistant - West Pokot

Kenya (Kenya)

  • Organization: IRC - International Rescue Committee
  • Location: Kenya (Kenya)
  • Grade: Administrative Services and Support - Generally no need for Higher Education - Administrative support
  • Occupational Groups:
    • Logistics
    • Supply Chain
    • Administrative support
  • Closing Date:

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Supply Chain Assistant will work under the supervision of the Supply Chain Officer and should be a strong team member who can assist in the continued development of the logistics team and contribute to the further effective running of IRC programs.

Key Responsibilities:

Procurement

  • The implementation and / or maintenance of standard IRC Kenya procurement procedures.
  • Ensuring that procurement services are carried out in accordance with IRC Kenya and donor-specific polices.
  • Coordination with Finance, Admin, and program departments to ensure coordinated internal controls, timely payment of vendors and full, auditable support documentation.
  • Ensuring a transparent and responsive procurement process is implemented and maintained.
  • Routine communication, coordination, and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
  • Ensuring that all Supplies, services, and equipment required are delivered in time.
  • Establishment and maintenance of ethical, professional working relationships with suppliers.
  • Maintain supplier information for regularly purchased items and be advised of current market conditions.
  • Supervise staff, assigning of duties through Delegation, supervising the performance and regularly evaluating staff directly supervised by you.
  • Guide on procurement-specific issues or improvements.
  • Receive purchase request, process quotation, process purchase orders and payments.

Warehouse

  • Make sure the warehouses looked after, ensuring that updating of stock records is done daily both on the Bin card and stock cards.
  • Certify that stores’ procedures are adhered to by all staff.
  • Ensure that there is Controlled access to all IRC stores verify stores premises are secure.
  • Have a well maintained stores filing system.
  • Make certain efficient storage and inventory system is maintained and review monthly stock reports.
  • Confirm office, residence, and store’s inventory is done monthly.

Assets and Equipment management

  • Maintain a monthly updated asset register and make sure updated asset, inventory sheets are well kept.
  • Verify that all IRC property is well maintained. Also handle fleet.
  • Guarantee assets that are allocated to individuals are signed off on the equipment issue form.
  • Certify that the premises are well looked after.
  • Check that the movement of IRC assets is supervised, and the vital documentation is done when an asset changes its status.
  • Ensure that an up-to-date filing system for all assets maintained. Also review all monthly asset reports.
  • Recommend assets for disposal and ensure that the vital paperwork is prepared.

Supply Chain Reports

  • Weekly PR Tracking status report, monthly Assets, Inventory and Fleet reports.
  • Data collection.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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