Tiered Approach

In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:

  • Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
  • Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
  • Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
  • Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates

Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.

Background

The United Nations Development Programme (UNDP) is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. The Fiji multi-country office covers ten countries including Federated States of Micronesia, Fiji, Kiribati, Republic of the Marshall Islands, Nauru, Palau, Solomon Islands, Tonga, Tuvalu, and Vanuatu as well as provides support to regional initiatives.  

The multi-country programme document for the Pacific (MCPD, 2023-2027) is in full alignment with the United Nations Sustainable Development Cooperation Framework (UNSDCF, 2023–27), with the 2030 agenda, 2050 Blue Pacific Continent Strategy. The MCPD strategic priorities are encapsulated under three outcome areas: (i) Planet, (ii) Prosperity, and (iii) Peace. The programme portfolio includes mutually reinforcing work streams crafted around three clusters (i) Resilience and Climate Change; ii) Inclusive growth; and iii) Effective governance, supported by a policy, communication and innovation team, Operations team, Management and Oversight team providing strategic guidance on results , knowledge management and communication support.   

Within the Pacific Office Multi-Country Office (MCO), the Programme Team has a responsibility of developing, providing oversight, and ensure adherence to the quality standards of UNDP’s projects and programmes in full alignment with the priorities set out in the MCPD and UNSDCF during the design, implementation, and closure of projects and programme. The Management and Oversight Team, under the overall guidance on the effective oversight of programme and project management and ensuring the Office’s compliance with UNDP policies. The team provides cost-efficiency analysis of the country programme delivery and capabilities required, consolidates MCO financial planning and financial and resource management performance and undertakes monitoring and addressing issues related to management performance trends.

The Programme and Management Analyst role will focus on managing programme financial and resource management oversight and compliance activities of the sub-office, providing advice on quality and financial assurance activities, supports programmatic oversight work, and contributes to the successful portfolio delivery of the sub-office. 

Duties and Responsibilities

Under the direct and overall supervision of the UNDP Deputy Resident Representative (DRR) based in the FSM, the Programme and Management Analyst will undertake the following tasks:

Ensure effective and strategic resource planning, management, monitoring and reporting of development initiatives

  • Ensure monitoring and oversight of internal control mechanisms and compliance of project and programme resource management actions, at the design, implementation and closure stages, to ensure that they are implemented consistently and in accordance with UN/UNDP rules, regulations, policies and procedures (POPP);
  • Provide support in the implementation of standard operating procedures and business processes for quality of the project budgets formulation and delivery, including costing of results, availability of resources, and reporting requirements to enable adequate monitoring and oversight;
  • Provide strategic contribution to the achievement of programme and project objectives and outcomes through active oversight, assessment of reliability and integrity of financial information provided in project reports and corporate systems, and the provision of support in quality and financial assurance activities;
  • Ensure provision of quality support to programme teams on effective use of tools and methodologies for resource planning, monitoring and reporting to better orient environment vertical fund projects and other donor-funded projects against UNDP corporate and donor policies related to programme and project management, finance performance analytics, and other available sources of lessons and best practices;
  • Support transparency and accountability in programme and project resource management, and overall programme management and carry out targeted reviews to ensure targets are met; and make appropriate recommendations for improvement;
  • Regular analysis and reporting on sub-office annual programme delivery, availability of resources, pipeline projections and noting deficiencies and elaborating corrective actions in consultation with CO management;
  • Ensure proper quality assurance for resource management and allocations, including financial reporting and proper project budgets set up in line with approved project multi-year workplans, all ERP/PIMS/Quantum and other platforms financial data is entered accordingly and maintained regularly;
  • Monitoring and strategic advisory support to programme planning, resource allocation, and consolidated project budget planning, and ensure the corporate systems are up to date and reflect accurate data on resources.

Support accountability, risk management, quality control, and effective oversight of the assigned sub-office portfolio

  • Support regular monitoring and analysis of the programme results, timely adjustment of projects activities, measuring of the impact of the projects, and that results, and lessons learned to inform analysis, policy and programme, and project work;
  • Ensure efficient oversight (planning, budgeting, implementation, evaluation, reporting and monitoring) of the assigned portfolio of projects, tracking use of financial resources and their compliance with programme and operations policies and procedures (POPP) and quality assurance standard to meet the set targets contributing to the CO’s performance in corporate and regional KPIs;
  • Ensure effective application of results-based management tools and high-quality reporting of results for internal and external audience, including entry of appropriate programme and project information, inputs, and results into corporate systems such as Quantum, Quantum+, and PIMs+;
  • Provide quality assurance of the entire cycle of programming and management of portfolios;
  • Implement Harmonized Approach to Cash Transfer (HACT) framework covering clearance measures on cash transfers, micro assessments, assurance plans and assurance activities and carries out programmatic monitoring visits, ensuring appropriate remedial actions are implemented;
  • Applie UNDP’s Enterprise Risk Management (ERM) framework in the assigned portfolio, including the application of the Social and Environmental Standards in each project and ensures adequate safeguards measures;
  • Ensure UNDP’s support to development institutions working towards addressing national development priorities in collaboration with the Government and other strategic partners.

Facilitate effective capacity development and knowledge facilitation

  • Provide training and facilitates effective knowledge dissemination across the office and projects to ensure colleagues have easy access to resources and tools;
  • Conduct analysis of sub-office data and case evidence to distil relevant lessons on programme and project management and implementation;
  • In close collaboration with the MCO, contribute to development and delivery of modular training packages to strengthen sub-office, national counterparts, and partners’ capacities in the programmatic and operational oversight and implementation of the MCO portfolios;
  • Contributes to development of training materials and organizes workshops, as required by the supervisor.

The Programme and Management Support Analyst performs other duties deemed in line with office and organizational needs as requested by the supervisor.

Institutional Arrangement

The Programme and Management Analyst will be working under the direct and overall supervision of the UNDP Deputy Resident Representative (DRR) based in the FSM. S/he promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations and works in close cooperation with Management, Programme, Operations and other Teams within the MCO. This position will be required to travel to countries within the MCO for up to 15% of the time.

Competencies

Core Competencies:

Achieve Results: LEVEL 1: Demonstrate focus on achieving quality results and impact 

Think Innovatively: LEVEL 1: Look beyond conventional approaches and established methods

Learn Continuously: LEVEL 1: Actively pursue opportunities for learning and self-development professionally and personally

Adapt with Agility :LEVEL 1: Be flexible in handling change, and adopt new ideas, approaches and ways of working

Act with Determination: LEVEL 1: Pursue everything with motivation and drive

Engage and Partner: LEVEL 1: Act in a way that demonstrates empathy and emotional intelligence, showing consideration for the needs and feelings of others

Enable Diversity and Inclusion: LEVEL 1: Treat all individuals with respect, consider ethical implications and respond sensitively to all differences among people

Cross-Functional & Technical competencies:

Business Direction and Strategy: Strategic Thinking: Develop effective strategies and prioritized plans in line with UNDP’s mission and objectives, based on the systemic analysis of challenges, opportunities and potential risks; link the general vision to reality on the ground to create tangible targeted solutions; learn from a variety of sources to anticipate and effectively respond to both current and future trends; demonstrate foresight.

Business Direction and Strategy: System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system

Business Management: Project Management: Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals

Business Management: Results-based Management: Ability to manage the implementation of strategies, programmes, and projects with a focus at improved performance and demonstrable results. Knowledge and understanding of relevant theories, concepts, methodologies, instruments, and tools

Business Management: Resource Management: Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity

Business Management: Working with Evidence and Data: Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making

Data: Data Analysis: Ability to extract, analyze and visualize data to form meaningful insights and aid effective business decision making

Required Skills and Experience

Education:

  • Advanced degree (master's degree) in Business Administration, Social Sciences, Economics, International Development, Public Administration, or a related field is required. OR: 
  • A first-level university degree (bachelor’s degree) in the areas stated above in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

Experience:

  • Applicants with a Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience. 
  • Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience at the national or international level in providing development planning, policy, and/or management advisory services.

Desired Skills:

  • Experience in programme resource management and programme operations and finance is a strong advantage;
  • Demonstrated experience in the use of office software packages (MS Word, Excel, PowerBI), ERP platforms (Oracle Cloud, Quantum, Quantum+), and web-based management systems for programme monitoring and management is desired;
  • Experience in development programme and project resource planning, management, and reporting in the context of the Asia-Pacific Region is an added advantage;
  • Experience in preparing progress reports and dashboards, budgets, work plans, and participating in programme development and strategic planning in a regional or multi-country context is an asset;
  • Demonstrated experience in multi-stakeholder facilitation and coordination is an asset;
  • Prior experience in a UN Agency and/or international organizations is desired;
  • Past experience in conducting spot checks and audits is a distinct advantage

Required Languages: 

  • Fluency in English is required. 

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Use of AI by candidates

Applicants are invited to read UNDP’s guidance for candidates on using AI responsibly in UNDP recruitment and selection

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.

Data Privacy

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