Position:                                            HR and Admin Technical Assistant

Grade:                                                4

Reports to:                                       HR/Admin Coordinator

Supervision of:                                None

Duty station:                                    Anbar

Travel:                                               30%

Project number:                               IQFP0000

Duration and type of contract: Until 31st December 2021

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and beliefs shall guide our actions and relationships.

  1. Role and responsibilities

The purpose of the HR and Admin assistant position is to assist in the day-to-day implementation of HR and functions.

Generic responsibilities

    1. Comply with NRC’s HR and Admin policies and procedures
    2. Assist with the implementation and roll out of HR and Admin policies, procedures and NRC standards at Area level, support field offices on relevant issues
    3. Manage contracts for utilities – water/gas/electricity/internet and renew when necessary.
    4. Manage contracts for NRC Office and NRC Guesthouse.
    5. Ensure proper filing of documents soft copy and hard copy.
    6. Promote and share ideas for improvement of the HR functions.
    7. Actively promote PSEA (Protection from Sexual Exploitation and Abuse) standards & principles within NRC and amongst beneficiaries served by NRC.

Specific responsibilities

  • Responsible for maintaining accurate data in the Staff Database and casual worker’s database (HRM system, HR Agresso, excel database)
  • Responsible for proper documentation and filing (i.e personnel files, hard and electronic, timesheets, attendance sheets, overtime, leave requests etc)
  • Responsible to update personnel files in line with NRC SOPs and maintain personnel database and organize HR files in the online system as per SSD filing system.
  • Assist HR Coordinator in organizing seminars, meetings, and other events at the location.
  • Coordinate between CO and AO for creating ID cards and health insurance for new joiners.
  • Update and maintain the organogram for the Area Office
  • Support the HR Coordinator in the advertising of new positions including on external websites and responsible for the timely and proper filing of recruitment documents
  • Supports in the booking and arranging of interviews
  • Ensure the office is equipped with essential items, stationery/drinking water/kitchen and office supplies.
  • Manage contracts for utilities for Offices and Guesthouses – water/gas/electricity/internet/fuel and renew when necessary.
  • Manage the lease agreements for NRC Guesthouses.
  • Manage occupancy of GHs and ensure they are prepared for arrivals.
  • Ensure staff receives monthly phone credit in a timely manner.
  • Perform maintenance checks of the properties and ensure a good quality of maintenance is carried out where necessary.
  • Ensure GH are equipped with essential items at all times, Water, Soap etc
  • Provide support in procuring items as requested, raising necessary requests to the Logistics department and following up for the purchases

Critical interfaces

  •  

Staff:

N/A

Stakeholders:

Programm  staff, support staff

Budgets:

N/A

Legal or

Term of employment

Work closely with all HR staff in field offices to update lists and personnel files Scale and scope of the position
  1. Competencies
  2. Professional competencies
Generic professional competencies:
    • Experience in administration and/or utility management.
    • Previous experience from working in complex and volatile contexts
    • Fluent in English and Arabic is required.
    • University degree in Human Resources/Administration. (Technical College (Govt. approved) diploma also accepted)
Context/ Specific skills, knowledge, and experience:
    • Minimum of one-year experience from working as a HR and admin assistant in a humanitarian/recovery context
    • Hands-on experience/skills in MS Office applications
  1. Behavioral competencies:
  • Planning and delivering results
  • Empowering and building trust
  • Communicating with impact and respect

Contract Duration: 6 months 

Duty Station: Anbar- Iraq

Health Insurance is provided 

Salary: G4/S1, According to NRC’s Iraq salary scale and terms and conditions.

Female candidates are only encouraged to apply
NRC is an equal opportunity employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality, and physical ability.

For more information, please read the Job Description

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.