Finance Officer (P3)
The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security related concerns, including arms control, confidence and security building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.
The objective of the OSCE Special Monitoring Mission to Ukraine (SMM) is to contribute, in close co-operation with OSCE institutions and other actors of the international community, to reducing tensions and fostering peace and stability in Ukraine, and ensuring the observance of OSCE principles and commitments, thus establishing conditions for inclusive political dialogue aimed at achieving a sustainable transition respecting the territorial integrity and sovereignty of Ukraine.
The Mission is composed of about 1500 mission members, from more than 40 participating States and has a budget over EUR 100 million.
The Administration and Finance Department comprises the following Units: Human Resources, Medical Services, Finance and Budget, Procurement and Contracts Management, Infrastructure (including General Support Services and Dnipro Forward Logistics Base) and ICT Management.
The Special Monitoring Mission to Ukraine (SMM), in line with the OSCE Action Plan for the Promotion of Gender Equality, is committed to further improving gender balance among staff in all areas and levels within the SMM. We encourage qualified applicants, in particular female candidates, to apply for this position.
If applicable, deployment is subject to attendance to and successful completion of pre-deployment training and assessment.
Applicants are hereby notified that the Special Monitoring Mission to Ukraine (SMM) is designated by the OSCE as a non-family duty station. This designation is based on the fluid and dynamic working environment in the SMM. The currently prevailing working conditions in the duty station may include working in a hazardous location with extended hours of service, and possibly curtailed freedom of movement. Successful candidates who are appointed to locations deemed by the OSCE as hazardous will receive hazard pay. In addition, all successful candidates will be required to participate in the OSCE accident and life insurance scheme in accordance with the OSCE Staff Regulations and Staff Rules.
Tasks and Responsibilities:
Under the direct supervision of the Head Finance and Budget, as Finance Officer, you will manage the Finance and Accounts Units, provide guidelines and assist in maintaining control over financial activities of the Mission (approx. 100 million euros) while ensuring that all internal control systems are implemented as set out in respective OSCE rules, regulations and procedures and in accordance with the Common Regulatory Management System (CRMS).
You will participate in the preparation and consolidation of the Mission's Budget Proposal, Mid-year and Year-end Review, enhance accountability through transparent and effective expenditure control monitoring, and advise the Head Finance and Budget the DAF and the Mission's senior management on different financial matters, and draft documents on all matters with financial implications. You will analyze and develop internal policies and procedures in order to ensure the integrity and smooth functioning of the financial accounting workflows and processes.
Furthermore, as Finance Officer, you will manage a complete and homogenous operation of the Mission's financial system processing a substantial volume of transaction and deciding on cases processed and in particular will be tasked with the following:
- Analysing accounts, reviewing regular financial reports, preparing report and correspondence;
- Maintaining internal control, in addition to regulatory controls, over financial operations of the Mission, ensuring that all internal control systems are implemented as set out in respective OSCE rules, regulations and procedures and in accordance with CRMS;
- Analyzing work procedures and processes in order to strengthen managerial control, improving internal controls and procedures and enhancing productivity;
- Overseeing periodic financial reports for internal use and for submission to the OSCE Secretariat and for external use (donors, delegations and external auditors). Ensuring that the Mission Senior Management is regularly provided with management reports with appropriate financial analysis;
- Reviewing existing Financial instructions and regulations and identifying section thereof requiring updating to accommodate the magnitude of operations at SMM; providing advice and guidance and authoritative interpretation of requirement for handling transactions in the operation supervised; giving briefings to local and international mission members on the application and interpretation of the above;
- Directing and overseeing the financial reporting systems related to the monthly reconciliation of Trial balance, Assets, Liability and Clearing Accounts;
- Analysing potential risks in financial activities of the Mission and financial reporting systems related to the monthly reconciliation of Trial balance, Assets, Liability and Clearing Accounts closely co-operating with Secretariat in implementation of risk management experiences and best practices from other OSCE Institutions;
- Co-ordinating the submission Missions VAT refund reports to local tax authorities ensuring the report reflects correct and accurate information;
- Supervising the staff in performance of finance operations and production of periodic financial statements;
- Co-operating with internal and external auditors and ensures the implementation of corrective action suggested; ensuring the implementation of corrective action requested by the auditors. Ensuring implementation of the recommendations of the OSCE internal and external auditors;
- Performing other related duties as assigned.
For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see https://www.osce.org/special-monitoring-mission-to-ukraine
- International mission members in the OSCE are internationally recruited. For the purposes of OSCE Missions (Field Operations) this means that they are hired to work in a duty station outside of their home country or country of permanent residence. As a result, nationals and permanent residents of the duty station are not eligible for international mission member positions. In the case of individuals with multiple nationalities, candidates are still ineligible for consideration even if using another citizenship for application while simultaneously maintaining the citizenship or permanent residence status of the country where the duty station is located;
- First-level university degree in finance, accounting, business administration or economics; Certified Public Accountants or Chartered Accountants would be desirable;
- A minimum of six years of professional experience in accounting, finance or budget, including some years in an international organization or in an inter-governmental, governmental or commercial organization;
- Computer literate with practical experience with Microsoft applications and with large financial and audit computer systems and ERP systems;
- Professional fluency in the English language, both oral and written, and the ability to communicate clearly and concisely;
- Holding a valid driving license;
- Gender awareness and sensitivity, and ability to integrate a gender perspective into tasks and activities;
- Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
- Working knowledge of Ukrainian and/or Russian language(s) is an advantage.
Monthly remuneration subject to social security deductions is USD 5,176 to which is added Board and Lodging Allowance (currently EUR 125 per day subject to change without prior notice). Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund.
Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.
If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies.
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.
The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years.
Please be aware that the OSCE does not request payment at any stage of the application and review process.