Senior Finance Manager

The IRC Arizona Senior Finance Manager will oversee the implementation of accounting systems for the IRC Arizona offices, collect and process IRC’s financial data to provide management, donors, grantors, creditors, and others with timely, accurate and understandable information. The Senior Finance Manager is part of the senior management team for the Arizona operation and is expected to contribute to the strategic direction setting and operational problem solving through his/her areas of professional expertise.

Major Responsibilities:

Strategic Planning & Analysis:

•Provide financial information to support the Executive Director and Senior Management Team in making business decisions in line with IRC, Regional, and field office program strategies.

•Continuously analyze the overall financial health of the field office and inform the Executive Director of potential risks.

•Play a key role in the implementation of the new ERP (Integra).

Controllership:

•Ensure that all field office financial practices are in line with IRC and donor policies.

•Establish finance procedures to supplement global policies as needed.

•Closely monitor financial activities and advise the Executive Director on financial performance of the office, issues with internal controls or financial management.

•Monitor the office disbursements, all financial activities and fiscal reporting to ensure proper allocation of funding sources and compliance with donor requirements, limitations, and IRC control policies.

•Monitor the office banking transactions and agreements.

•Manage the finance department activities and schedules to meet the financial reporting requirements and deadlines specified by headquarters and donors.

•Ensure the correctness of all transactional accounting before finalizing monthly, quarterly, and yearly closing benchmarks.

•Oversee the protection of the field office’s assets (cash, inventory, fixed assets) through the enforcement of internal control policies and procedures.

•Facilitate internal, external, donor and government audits.

•Serve as the principal liaison with IRC HQ on all finance, accounting, grant budget management, and cash management.

Training, Staff Management and Communication

•Establish a finance department roles and responsibilities matrix; ensure staff job descriptions are current; recruits and maintains qualified staff and volunteers as appropriate to perform finance functions.

•Oversee finance training and technical support to non-finance staff for skills improvement in the areas of accounting, reporting, and internal control.

•Supervise the finance team, including regularly delegating Finance tasks to the Finance Specialist and volunteers as appropriate, and reviewing completed work for accuracy.

•Coordinate the Finance team to provide transparent, accurate, rapid communication to non-Finance IRC team members, including producing courteous and quick responses to technical questions from correct use of Integra functions to rules governing particular grants; reports on spending and the resolutions of corrections; and patterns of spending.

Reporting, Budgets, and Forecasting:

•Administer and oversee the office budget(s) and budgeting processes, reporting and contract/grant compliance in the financial area; follow IRC’s accounting policies vis-à-vis fund accounting as noted in IRC’s finance manual and generally accepted accounting principles

•Prepare and revise grant proposal budgets; support programs with guidance on costing and inputs in creating budgets for submission; provide solutions to budget challenges and strategically utilize financial expertise to ensure maximum leverage of available funds.

•Prepare and submit donor reports and billing in accordance with IRC and Donor requirements.

•Prepare and maintain the Office Program’s annual operating budget; ensure cost coverage for field office operating costs and updates the operating budget as needed.

•Prepare, present, and facilitate the review of actual to budget expenditures with the Executive Director and program leads.

Key Working Relationships:

Position Reports to:Executive Director

Position directly supervises:Finance Manager, Finance Coordinators

Indirect Reporting: Deputy Regional Director, Finance

Other Internal and/or external contacts:

Internal: HQ Finance and Budget team; Program Managers and Supervisors, Program staff, Senior Management team

External:Grant Funders/Auditors; Vendors; Financial Institutions; Financial Auditors

Job Requirements:

•Undergraduate degree in related field such as Finance, Accounting, Business Administration; graduate degree preferred.

•5+ years finance, budgeting, accounting practices experience required; preferably in a grant-driven non-profit or social services environment.

•4+ years direct staff supervision.

•Advanced computer proficiency with an emphasis on Microsoft Office applications (Word, Excel, Teams, Outlook). Proven experience in web-based data entry systems, with both data extraction and design preferred.

•Highly organized self-starter with proven success prioritizing multiple tasks, making critical decisions, and delivering results in a fast-paced environment with tight deadlines.

•Must be comfortable in being a proactive member of the senior management team, with a proven track-record of proactively identifying and communicating potential problems and proposing solutions.

•Ability to carry out responsibilities independently with minimal technical support.

•Proven ability to organize large volumes of tasks and communicate accurately what deliverables will be completed by when.

•Proven ability to communicate effectively and constructively via multiple communication platforms especially when production demands are high.

•Fluent in English, both spoken and written; ability to communicate in a refugee language strongly preferred.

•Excellent written and oral and communication skills, conscientious, organized, self-directed and thorough in working with accounting procedures, data entry/record keeping.

•In accordance with Arizona State Law, must possess or be eligible to receive a fingerprint clearance card.

•Must have a valid driver’s license, active insurance policy, access to reliable transportation and the ability to travel regularly throughout the service delivery area.

Working Environment:

•Current remote work.

•Standard office work environment with considerable time at a computer terminal.

•Evening and weekend hours as required by the work; working in close coordination with the Executive Director to follow a budget of permissible after-hours work.

•Occasional domestic travel.

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law