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Senior Administrative Assistant (G6)

Warsaw (Poland)

  • Organization: OSCE - Organization for Security and Co-operation in Europe
  • Location: Warsaw (Poland)
  • Grade: G-6, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
  • Closing Date: 2021-08-01

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Background:

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The Office for Democratic Institutions and Human Rights (ODIHR) is the principal institution of the OSCE responsible for the human dimension.  The ODIHR’s activities are implemented in 57 participating States in accordance with the ODIHR’s political mandate. The ODIHR Democratization Department, one of the Office’s five Departments/Programmes, has a large portfolio of assistance projects in the areas of democratic governance and participation in public affairs, gender, legislative review and rule of law development as well as migration and freedom of movement. The ODIHR Democratization Department is managed by the Head of Department (P-5) and the Deputy Head of Department (P-4).

 

Tasks and Responsibilities:

Under the direct supervision of the Deputy Head of the Democratization Department and in consultation with the respective Chief(s) of Unit of the Democratization Department, the  incumbent provides the necessary administrative and logistical support to the Unit(s) and, when requested by the first or second level supervisors, to the Department as a whole. The duties are:

1. To provide administrative/executive support to the Head of Department.

2. To co-ordinate and guide the work of the Democratization Department’s Administrative Assistants.

3. To provide logistical and administrative support for activities of one of the Democratization Department’s Units.

4. To provide administrative and logistical support for the organization of meetings, seminars, roundtables and conferences (OSCE mandated meetings, internal Unit/Department meetings and meetings organized in the context of projects).

5. To perform other duties as assigned.

For more detailed information on the structure and work of the OSCE Office for Democratic Institutions and Human Rights, please see https://www.osce.org/odihr.

 

Necessary qualifications:

  • Completed secondary education, supplemented by formal secretarial, accounting and computer training and knowledge of modern office procedures.  
  • Minimum six years of clerical/secretarial/administrative experience with at least two years in an international organization with established experience in project administration and management and in translation/interpretation.
  • Computer literate with the ability to operate word processing programmes, to use spreadsheet applications and to maintain simple databases. Proven experience working with Microsoft Word and Excel is essential. Oracle experience is highly desired.
  • Excellent written and oral communication skills in English, Polish; knowledge of Russian is highly desirable and knowledge of other OSCE languages an asset.

 

Remuneration Package:

Monthly remuneration is around PLN 7,500. OSCE salaries are exempt from taxation in Poland. Social benefits will include participation in the Cigna medical insurance scheme. Social security will include participation in the Cigna medical insurance scheme (current approximate deduction for a staff member is 56 Euro) and OSCE Provident Fund. The Organization contributes an additional amount equivalent to 15% of the employee's salary to this pension-style fund while the employee contributes 7.5%. Other allowances and benefits are similar to those offered under the United Nations Common System for general services employees.

Appointments are normally made at step 1 of the applicable OSCE salary scale.

 

If you wish to apply for this position, please use the OSCE's online application link found under: https://vacancies.osce.org/

 

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. 

 

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

 

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

 

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

 

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

 

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

 

Please be aware that the OSCE does not request payment at any stage of the application and review process.

Additional Information
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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