100462 Assistant Resident Representative (Programme)/ Head of Quality Assurance and Results (QARE) Unit (For Indonesian Nationality Only)

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

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Under the guidance of the DRR, the Assistant Resident Representative Programme (ARR-P)/ Head of Quality Assurance and Results (QARE) Unit acts as an advisor on all aspects of Country Office (CO) programme assurance. The ARR(P)/Head of QARE Unit supports the programme team in strategic planning and identifies new programme areas while ensuring consistency with UNSDCF/CPD priorities and creative responses to emerging challenges and opportunities.

ARR-P/Head of QARE Unit works in close collaboration with Programme Team, the Management Support and Business Development, Operations team in the CO, Programme staff in other UN Agencies, UNDP HQs staff and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society to successfully implement the UNDP programme.

Duties and Responsibilities

• Summary of Key Functions:

 

• Support CO programme planning and alignment with corporate and national priorities.
• Programme/project monitoring, reporting and quality assurance.
• Advisory on legal procedures and opinion to formalize partnerships with other institutions. 
• Provision of knowledge building on programme/project management, UN coordination, and reporting.

 

 

1. As a member of the CO management team, support CO programme planning and alignment with corporate and national priorities focusing on achievement of the following results:

• Thorough analysis of the political, social and economic situation in the country and collaborative preparation/revision of Common Country Assessment (CCA), United Nations Sustainable Development Cooperation Framework (UNSDCF), Country Programme Document (CPD), Integrated Work Plan (IWP), Annual Work Plan (AWP) and other documents.
• Operationalization of UNSDCF/CPD in collaboration with the main partners and other UN Agencies. Identification of possibilities for joint programming.
• Analysis and presentation of UNDP policies and their implementation in the CO.
• CO business processes mapping and establishment of internal Standard Operating Procedures in Results Management, control of the workflows in the Programme Unit.

 

 

2. Ensures effective programme/project monitoring, reporting and quality assurance focusing on quality control of the full cycle of programming from formulation to implementation achieving the following results:

• Effective application of Results Based Management (RBM) tools, establishment of management targets (BSC) and monitoring achievement of results.
• Support in  design and formulation of CO programme within the area of responsibility, translating UNDP priorities into local interventions. Coordination of programme implementation with the executing agencies. 
• Support in design and formulation of project documents/project initiation plans/project preparatory grants, ensuring UNDP’s priorities/requirements and quality from programmatic and operational perspectives as well as facilitation of the project appraisal committee (PAC) meeting. 
• Monitor and provide inputs to the Project Quality Assurance during design, implementation and closure stages. 
• Strategic oversight of planning, budgeting, implementing and monitoring of the  programme, tracking use of financial resources in accordance with UNDP rules and regulations. ARR(P)/Head of QARE Unit performs the function of Manager Level 2 in Atlas for vendor approval.
• Effective monitoring, measuring the impact of the CO programme and evaluation. Continuous monitoring and analysis of the programme environment, guidance to the respective programme teams for timely readjustment of programme.
• Facilitate CO’s audit by the Office of Audit and Investigation (OAI) and follow up on audit recommendations. All exceptions are timely reported.
• Preparing aggregate reports on activities, outputs and outcomes through an innovative reporting system, such as the bi-annual Project Assurance Report. 
• Organization of cost-recovery system for the services provided by the CO to projects in close collaboration with Operations Manager.
• Support the Gender Team’s efforts to integrate gender equality in programming and uphold the CO’s Gold Gender Equality Seal award.
• Serve as a resource person on UNDP evaluation policies, procedures and practices to programme/project staff concerned with evaluation, consultants and others as required;
• Actively support the Programme Team to perform their functions and provide oversight in line with UNDP’s Enterprise Risk Management (ERM) framework.
• Review the project’s Social and Environmental Screening Procedures (SESP) and provide inputs as necessary.
• Ensure compliance with the respective operational policies and procedures of the Harmonized Approach to Cash Transfer (HACT).
• Maintain and guide the CO on UNDP Programme and Operations Policies and Procedures and other guidelines.

 

 

3. Support the CO by providing advisory support on legal procedures and opinions to formalize partnerships with other institutions focusing on achievement of the following results:

• Implementation of the CO partnerships and resources mobilization strategies to achieve programme outcomes.
• Creation and coordination of partnerships with UN Agencies, IFI’s, government institutions, bi-lateral and multi-lateral donors, private sector, civil society, etc. 
• Determination of programmatic areas of cooperation, based on strategic goals of UNDP, country needs and donors’ priorities. 
• Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for cost-sharing.
• Ensure   compliance in contribution agreements with donors and partnership agreements (Memoranda of Understanding, Statements of Intent, Letters of Agreement, Responsible Party Agreements, Low Value Grant Agreements, etc.), in collaboration with relevant offices and units in UNDP, including the Legal Support Office of the BMS.
• Supports the process of issuing low-value grant to CSOs in accordance with UNDP rules and regulations.

 

   

4. Ensures provision of top quality knowledge building on programme/project management, UN coordination, and reporting focusing on achievement of the following results:

• Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learned directly linked to programme country policy goals.
• Coordination of development of policies and institutions that will address the country problems and needs in collaboration with the Government and other strategic partners.
• Establishment of advocacy networks at national level linked to international networks. Relevant, high-impact advocacy campaigns are implemented with key partners. 
• Sound contributions to knowledge networks and communities of practice.
• Ensure compliance with the International Aid Transparency Initiative (IATI) standard to promote transparency of the CO’s programmes/projects.
• In collaboration with the Programme and Operation Units, manage the preparation and timely submission of Results-Oriented Annual Report (ROAR), the corporate annual report of the CO to the HQ, by providing technical guidance and coordination support.
• Promote the UNSDCF and the Joint Work Plan, ensuring that the UNSDCF M&E Framework is followed through and well reported upon through UNINFO, contribute to the One UN Country Results Report, and participate in relevant inter-agencies forum, such as the UN M&E Working Group, UN HACT Working Group, UN Results Groups, BAPPENAS-UN Forum on Development Cooperation, and Indonesia-UN Consultative Forum.
• Provide legal advisory services on government regulations, including grant management and registration.
• Facilitate UNDP Partnership Survey and analysis of results for the CO.
• Maintain effective communication with the relevant government ministries, particularly the National Development Planning Agency (BAPPENAS), the Ministry of Foreign Affairs, and the Ministry of Finance.
• Organization of trainings for the operations and programme/projects staff on programme and operations on the issues relevant to programme assurance.

 

 

 

 

 

 

Impact of Results

 

 

The key results have an impact on the overall success of the country programme and reaching UNSDCF/CPD goals. In particular, the key results have an impact on the design, operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets.

Competencies

Core Behavioural Competency : level 3 

Competency Definition

 

Achieve Results

• Demonstrates focus on achieving quality results and impact
• Consistently strives to meet or exceed excellent standards
• Efficiently establishes appropriate plans and resources for self and others to accomplish goals
• Holds self and others accountable for results

 

Think Innovatively

• Seeks patterns and clarity outside, across and beyond boxes and categories, resists false certainty and simplistic binary choices
• Looks beyond conventional approaches and established methods
• Proposes new ideas, approaches and solutions to problems

 

Learn Continuously

• Actively pursues opportunities for learning and self-development, professionally and personally
• Keeps up to date with new developments in own professional area
• Proactively seeks feedback, demonstrates a desire to learn from others as well as from experience, both positive and negative
• Contributes to the learning of others

 

Adapt with Agility

• Actively pursues opportunities for learning and self-development, professionally and personally
• Keeps up to date with new developments in own professional area
• Proactively seeks feedback, demonstrates a desire to learn from others as well as from experience, both positive and negative
• Contributes to the learning of others

 

 

Act with Determination

• Is flexible in handling change, and adopts new ideas, approaches and ways of working
• Seamlessly adapts to working with new situations or contexts with new people, and in different ways
• Participates in, supports, or drives meaningful change in UNDP
• Is comfortable with ambiguity and effectively manages juggling multiple demands

 

Engage and Partner

• Establishes and develops networks that deliver powerful collaborations
• Demonstrates and encourages teamwork and co-creation, internally and externally, to achieve joint objectives and results
• Acts in a way that demonstrates empathy and emotional intelligence, showing consideration for the needs and feelings of others

 

Enable Diversity and Inclusion

• Understands and appreciates issues from various perspectives
• Treats all individuals with respect, considers ethical implications and responds sensitively to all differences among people
• Fully accepts and values all people, creating an inclusive environment
• Understands that inclusion is multi-faceted (e.g. race, gender, age, disability, culture, etc.) and treats everyone fairly and equally
• Demonstrates honesty and transparency

 

 

Cross Functional Competency 

 

Competency Definition

 

Strategic Thinking

• Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions

• Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP

 

System Thinking

• Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system

 

Effective Decision Making

• Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources

 

Knowledge Facilitation

• Ability to encourage individuals and communities of contributors to participate and share, particularly externally

Integration within the UN

• Ability to identity, and integrate capacity and assets of the UN system, and engage in joint work; knowledge of the UN System and ability to apply this knowledge to strategic and/or practical situations

 

UNDP Representation

• Ability to represent UNDP and productively share UNDP knowledge and activities; ability to advocate for UNDP, its values, mission and work with various constituencies

Results-based Management

• Ability to manage programmes and projects with a focus on improved performance and demonstrable results

Project Management

• Ability to plan, organize, prioritise and control resources, procedures and protocols to achieve specific goals

Partnerships Management

• Ability to build and maintain partnerships with wide networks of stakeholders, governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies

Risk Management

• Ability to identify and organize action around mitigating and proactively managing risks

Working with Evidence and Data

• Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making

 

 

People Management Competencies 

 

Competency Definition

Show Managerial Courage

• Address organisational and people problems
• Not be afraid to take decisions and action when and as needed
• Handle issues , respectfully and diplomatically
• Address conflict in a timely manner, diffuse conflicts in teams effectively 
• Help others through emotional or tense situations, tactfully bringing disagreements into the open and finding solutions all can endorse

 

Build an Enabling Workplace

• Create an engaging work environment; empower and enable team members to perform and have a positive workplace experience
• Promote honesty, openness, trust and psychological safety and create opportunities to innovate and learn
• Recruit and promote individuals based on objective measures and merit; acknowledge and utilize the talent of others
• Encourage collective action and integration

 

Build Capability

• Identify and develop talent in individuals, providing positive support to enable them to achieve their potential
• Foster learning or development of others by providing feedback, guidance, and support; support career development of others
• Have willingness and ability to delegate to help people learn, including from failure

 

Manage Performance and Ensure Accountability

• Ensure regular conversations with people about work
• Provide positive and constructive feedback
• Discuss poor performance in a timely manner
• Provide praise and recognition, as well as ensure accountability

 

Results-based Management

• Ability to manage programmes and projects with a focus on improved performance and demonstrable results

Project Management

• Ability to plan, organise, prioritise and control resources, procedures and protocols to achieve specific goals

Partnerships Management

• Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies

Risk Management

• Ability to identify and organize action around mitigating and proactively managing risks

 

Resource Management

• Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity

 

Change Management

• Ability to prepare, support, and help individuals and teams in designing and implementing organizational change

 

 

Communication

• Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
• Ability to manage communications internally and externally, through media, social media and other appropriate channels

 

Digital Awareness and Literacy

• Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed

 

Working with Evidence and Data

• Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making

 

 

Technical Competencies 

 

Knowledge Domains Thematic Expertise

Audit & Investigation - Audit

Results Based Management key concepts and techniques

• Ability to apply key RBM concepts and other techniques to assess programme/project design, implementation, and monitoring. 
• Ability to apply the concept of Theory of Change from actions to outputs and from outputs to outcomes.

 

Shared Services - Finance Results Focus -

• Able to go the extra mile to troubleshoot and resolve finance issues without compromising routine workloads.

 

Audit & Investigation - Audit Critical foresight in audits and investigations

• Have essential critical thinking and foresight capacity to analyse facts to form judgment.

 

Audit & Investigation - Audit Internal Auditing Standards, Practices, and Techniques

• Knowledge of key  concepts, practices, and methodologies of internal auditing (IPPF and Other IIA Standards, COSO). Undertake audit assignments in accordance with international professional standards in terms of operational audits, financial audits, performance audits, project audits and provision of advisory services

 

2030 Agenda : People - Gender - Gender Corporate Reporting

2030 Agenda : People - Gender - Gender Issues & Analysis

2030 Agenda : People - Gender - Gender Mainstreaming

 

Information Management & Technology - Programming

• Knowledge in programming concept, developing software program and management of application lifecycle

 

Audit & Investigation - Audit Risk Management Principles and Practices, including ERM

• Ability to understand and implement the various aspects of risks management techniques, including assessment and treatment of risks (ERM).

Required Skills and Experience

Education:

Master’s Degree or equivalent in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences or related field.

 

Experience:

• 5 years of relevant experience at the national or international level in providing management advisory services
• Hands-on experience in design, monitoring and evaluation of development projects and establishing inter-relationships among international organization and national governments. 
• Experience in the use of computers and office software packages, 
• Experience in handling web-based management systems.

 

Language Requirements:

• Fluency in the national language of the duty station. Knowledge of UN official languages is a plus

 

 

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION. Click here to download the form: - http://bit.ly/P11system

UN is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply. All applications will be treated with the strictest confidence.

UN Indonesia reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UN Indonesia at the same grade level and with similar job description, experience and education requirements.