Logistics Officer - Fleet

Position:  Logistics officer (Fleet)  - National Position 

Reports to:  Logistics Manager

Supervision of: N/A 

Duty station:  Addis Ababa    

All NRC employees expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

Role and responsibilities

The purpose of the position is to support the logistics team on the fleet management, and contributes the team to deliver its roles and responsibilities at the highest standard of NRC logistics handbook.

Generic responsibilities:

• Ensure adherence with NRC policies, tools, handbooks and guidelines
• Follow proper standard NRC archiving procedure and ensure fleet documents archiving done properly on the system and in hardcopy
• Focal person for the mission’s fleet management
• Centralize and handle vehicle maintenances at CO level
• Prepare and compile monthly fleet reports
• Analyses monthly fleet report and provide feedback to area offices
• Promote and share ideas for improvement of fleet management
• Additional Responsibilities requested by the Line Manager

Specific responsibilities

• Centralize and handle vehicle maintenances at CO level 
• Focal person to communicate with area offices on fleet matters and ensure the requests addressed timely
• Conduct technical inspection and ensure road worthiness of the vehicle before deploying to the filed
• Analyze monthly fleet report and provide constructive feedback to the area office logistics
• Ensure conducting of scheduled preventive maintenance service for NRC & UN plate vehicles
• Ensure vehicle related reports done through Terramar platform system
• Follow-up and resolve issues related to vehicle rental service providers, if any
• Follow-up the movement of vehicle with the logistics officer in charge of fleet and monitor on a monthly bases the Log sheets report are coherent
• Follow and monitor the day-to-day fleet activities in collaboration with the Logistics Assistant
• Ensure the quality of reports before submission
• Perform other logistics functions as delegated by Logistics Manager

Competencies  

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Professional competencies

The skills, knowledge and experience that are expected from the position holder are as follow:

Generic professional competencies:

• Experience of working as a Logistics officer in a humanitarian/recovery context
• Previous experience from working under pressure in emergency contexts
• Excellent knowledge of English

Context/ Specific skills, knowledge and experience:

• Ability to follow policies and procedures and work systematically
• Able to use policies and procedures to solve problems, and be proactive in bringing ideas and solutions
• Able to maintain good relations with colleagues and suppliers, even in difficult circumstances, always maintaining professionalism when representing NRC
• Able to work in a team, and motivate others, and participate actively in team meetings and discussions
• Able to analyze information, prioritize and take decisions and responsibility for those decisions
• Excellent organization and planning skills
• Able to work well under pressure
• Dynamic, energetic, and committed to NRCs work in Ethiopia
• Keen to work in a busy environment, and take pride in working hard and achieving results
• Strong computer skills, especially in Excel and use of email
• Strong English language skills, both written and verbal
• Bachelor’s Degree in procurement  and logistics or related field
• 3 years’ experience in a procurement position preferably with NGOs

Behavioral competencies:

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies and the following are essential for this position:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect