Supply Chain Assistant - Warehouse

Reporting to the Supply Chain Officer, the Supply Chain Assistant (Warehouse) will be responsible for ensuring the overall care and maintenance of the Moroto Warehouse. The Supply Chain Assistant must be able to rapidly turn Program materials around, whilst ensuring the security/ safety of the materials and maintaining audit-compliant records.

Duties and Responsibilities

• Understand, implement and / or maintain standard IRC inventory management policies and procedures.
• Manage and document the receipt, handling, storage, dispatch, transfer, return, and reporting of goods through the IRC ERP (Integra).
• Advise the Supply Chain Officer of potential inventory shortages.
• Manage casual laborers in the warehouse.
• Ensure the maintenance of warehouse building(s), fittings and equipment.
• Implement and ensure clear safety procedures.
• Implement and ensure clear loading / unloading procedures, correct stacking, and turnover (FIFO) procedures.
• Advise the Supply Chain Officer of warehouse-specific issues or improvements.
• Ensure the stores are clean and always organized
• Maintain the Warehouse activity book recording all outgoing and incoming receipts and activities.
• Update as per IRC requirements, the Asset register, Asset inventory list and expendable store inventory list and produce monthly reports.

Goods Reception and Transport

• Assist in receiving all supplies.
• Keep an accurate and up-to-date record of the store contents and inward and outward movement of goods in the warehouse register or stock cards.
• Responsible for arranging and overseeing the air transportation of goods in accordance with IRC procedures.
• Prioritize dispatch needs in conjunction with program.
• Prioritize road transport in coordination with the program department and field sites.
• Supervise truck loading and documentation follow up.

Warehousing and Inventory

• Monitor security of IRC’s storage and supplies.
• Receive completed store’s request forms and prepare the goods for issuance.
• Ensure goods, equipment is signed for received on the request form (office expendables) or waybill (all other items).
• Prepare a monthly report for the expendables store outlining all stock movements and remaining balances.
• On a monthly basis, work with the Supply Chain Officer to reconcile the Warehouse register in the Asset tracking sheet and equipment issuance forms.
• Update the stock record cards regularly.
• Conduct routine inventory inspection and submit report to the Supply Chain Officer in a timely manner.

Compliance and Ethics

• Provide consistent and constructive support to other departments to ensure compliance with policies and procedures.
• Identify and report Warehouse red flags,
• Implement internal and external audit corrective action plans (CAPs)

Reporting

• Prepare and submit accurate timely standard weekly, monthly, quarterly, and ad-hoc Warehouse reports.
• Actively contribute to development and implementation of Global Supply Chain KPIs and Improvement initiatives. 

Key Working Relationships

Reports to: Supply Chain Officer

Other Internal and/or external contacts

Internal: Regular relationships with program staff, Operations, and Country Supply Chain staff at all levels.

External: Vendors and services providers.