Procurement Specialist

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. UNDP works to implement the SDGs in more than 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. It helps countries to implement projects, develop policies, leadership skills, share experiences, develop institutional capabilities and build resilience to sustain development results.

Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies. ensures an effective internal control, and proper functioning of a client-oriented procurement management system.
• Provide assessment, elaborate and implement sourcing strategies, especially under situations of urgency and/or high risk outlining corresponding risk mitigation measures, quality management, cost savings, legal considerations., payment conditions and customer relations.
• Elaboration/review of internal Standard Operating Procedures (SOPs) in Procurement, guidance documents, templates and tools.
• Elaboration and implementation of cost saving and reduction strategies, promote and contribute to sustainable solutions and effective achievement of best value for money principle.
• Review elaboration and implementation of contract strategy in the Team including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, management of the contract and contractor, legal considerations and payment conditions, quality assurance, performance measurement, customer relationship, risk assessment and management.
• Participate in periodic meetings of the office and of the Unit in order to provide prompt and timely advice in the planning of resources and activities.

Monitors and ensures efficient management of procurement processes in Electoral/ID environment and provision of advisory support.

• Advise and implement PSU procurement methodology and strategy in relation to Electoral and Identity procurement requests. Conduct as relevant assessment of requirements and solutions, markets, constraints, and propose strategy in observance of best practices and UNDP regulations.
• Provision of technical and analytical support in planning and budgeting, including analysis of options available, implications and cost/risks considerations.
• Execution and monitoring of electoral/ID procurement processes. Establishment and implementation of proper monitoring system and control of procurement processes including organization of RFQ, ITB or RFP, evaluation of offers, negotiation conditions of contracts in full compliance with UNDP rules and regulations. Act where standards or regulations are not met.
• Implementation of effective internal control and risk management ensuring timely corrective actions and problem shooting during procurement processes and contract implementation.
• Review the solicitation documents, criteria for evaluation, specifications and evaluation reports, and participate in contractual negotiations for contracts of high value and complexity when required.
• Promote and supervise compliance with the regulations established by the Contracts, Assets and Procurement Committee (“CAP”) and the Advisory Committee on Procurement (“ACP”).
• Acts as audit focal point for the Unit and ensure the implementation of recommendations from internal and external audits assuring that corrective measures are placed in practice, when necessary.
• Harmonize procurement services where relevant in relation to joint procurement with other UN agencies in line with the UN reform.
• Draft and issue contracts, Terms and Conditions and Schedules and ensure effective management of contracts to secure beneficial contractual arrangements for UNDP.
• Provide consultation on ad hoc procurement processes to support business units as required.
• Ensures elaboration, introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:
• Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
• Support and use of the e-procurement system, and upcoming corporate ERP system.

Provides advise and ensures facilitation of knowledge building and knowledge sharing in the Team focusing on achievement of the following results:

• Organization of training for the team, and CO operations/ projects staff on Procurement.
• Synthesis of lessons learned and best practices in Procurement.
• Sound contributions to knowledge networks and communities of practice.
• Contribution to Procurement Interagency working group.
• Organization of trainings for Govt. staff on Procurement as required.

Impact of Results:

The key results have an impact on the overall Unit efficiency in procurement management and success in introduction and implementation of operational strategies.

Strategic approach to procurement.

Accurate, thoroughly researched and documented information.

Timely and appropriate delivery of services.

Ensure client satisfaction and overall timely delivery of UNDP programmes.

Education

• Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field required*
• Specialized Certification in Procurement required. CIPS II (or equivalent) or higher would be highly desirable.

Experience

• Minimum 5 years of relevant experience at the national or international level in procurement and logistics management are required.
• Solid experience and competency in the usage of corporate ERP Systems and office software packages (MS Word, Excel, etc.) required.
• Experience in complex, large and sensitive procurement projects is highly desirable.
• Prior experience with complex ICT and/or ID management Procurement or related projects is an advantage.

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*A Bachelor’s degree in Business Administration, Public Administration, Finance, Economics or related field in combination with 7 years of relevant experience at the national or international level in procurement management may be accepted in lieu of a Master’s degree. 

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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