Language Reference Assistant
Org. Setting and Reporting
The post is located in the Claims Processing Unit (CPU), Secretariat of the United Nations Register of Damage Caused by the Construction of the Wall in the Occupied Palestinian Territory (UNRoD), located at the site of United Nations Office at Vienna (UNOV). The incumbent will work under the overall guidance and the direct supervision of the Senior Legal Officer and the technical guidance of the Language Reference Assistant (G-6), CPU. For more information on UNRoD, please visit www.unrod.org.Responsibilities
Within assigned authority, the incumbent will contribute to processing damage claims with a view to submitting them through the Executive Director to the Board of the Register of Damage for approval. The incumbent will perform the following duties:
-Assist in screening damage claims submitted in Arabic. Register incoming damage claims in electronic format in UNRoD’s database by data entry in English and translation of the claim forms, supporting documents, etc. from Arabic to English, in compliance with standards, rules, guidelines and procedures of the office; inform the Language Reference Assistant (G-6) of technical problems concerning submission and registration and assist in resolving them.
-Translate texts from Arabic into English in accordance with established guidelines ensuring accuracy and consistency of texts by checking spelling, punctuation, syntax and completeness against the original Arabic texts.
--Finalise translation assignments listed in order of priority and make required translation corrections requested by legal officers on time.
-Ensure that received damaged claims are processed correctly before submission to the legal officers through the Language Reference Assistant (G-6).
-Provide language assistance to Legal Officers as necessary.
-Provide clear and concise verbal communication in support of the registering of claims, paying special attention to details and accuracy of translations.
-Record and retrieve electronic files in the appropriate internal databases.
-Respond to queries from other work units concerning documentation and workflow procedure as appropriate.
-Carry out other tasks requested by the Senior Legal Officer; cover other General Service staff functions when staff members are absent on annual or sick leave.
-Perform other work-related duties, as assigned.
•PROFESSIONALISM: Has knowledge of United Nations documentation, the document processing chain and relevant operational and administrative procedures. Has knowledge of United Nations translators and revisers manual and the United Nations Multilingual Terminology Database (UNTERM). Has ability to select, organize and process information received in Arabic and summarize or translate it literally in English. Is able to draft and translate materials precisely. Applies good judgement in the context of assignments given. Has knowledge of vocabulary of a level and range appropriate to the content and the difficulty level of the text. Has ability to use all sources of reference, consultation and information relevant to text at hand. Is able to maintain an adequate speed, volume and quality of output, taking into account the difficulty of the text, handwritings and the specified deadlines. Has ability to adapt to changing procedures and modus operandi in order to implement new concepts for improving timeliness of documentation. Maintains highest standard of confidentiality.
Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
•TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
•PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
High school diploma or equivalent. Studies or certificates obtained in Arabic or English language are desirable.Work Experience
A minimum of five years of experience in office support functions and/or related field is required.
Experience in screening, registering or processing documentation from Arabic into English is required.
Experience in translating from Arabic into English is required.
Experience and proficiency in word processing is required.
Work experience in providing reference or technical support is desirable.
English and French are the working languages of the United Nations.
For the post advertised, fluency in English and Arabic is required. Knowledge of another official language of the United Nations is an advantage.
Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.Special Notice
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.
This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application.
The GGST is a proctored entry-level examination at the duty station. Any travel expenses incurred in order to take the examination are the responsibility of the candidate and will not be reimbursed by the Organization.
Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.