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Programme Management- Officer

Nairobi (Kenya)

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Nairobi (Kenya)
  • Grade: LICA-8, Local Individual Contractors Agreement - Junior level
  • Occupational Groups:
    • Project and Programme Management
  • Closing Date: 2021-09-24

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Background Information - Job-specific

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world.  UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects.  Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations. 

The incumbent is assigned all or part of the following duties which are performed according to organizational needs and structure:

Under the overall guidance and supervision of the Programme Management Office Specialist and oversight reporting to the Head of Programme, s/he will supports the PMO in ensuring that programme and project management policies, processes and methods are followed and practiced according to the organization standards, while acting as the overall Project Assurance capacity within the business unit on behalf of the Director and Representative (Executive).

The Programme Management Officer promotes a client, quality and results-oriented approach, ensuring utilization of office resources in a most cost-effective manner. S/he directly impacts on achievement of project results by assisting the PMO to adhere to project management methods and strategies. This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.

Functional Responsibilities

Under the direct supervision of the Programme Management Office - Specialist, the Programme Management- Officer will responsible the following key functional responsibilities: 
  1. Project closure
  2. Monitoring and reporting
  3. Stakeholder engagement
  4. Quality assurance
  5. Knowledge management
1. Project Closure:
  • Support the PMO in all project closure activities
  • Maintain project closure tracking sheet
2. Project Monitoring and Reporting: 
  • Support the PMO in ensuring SOCO programmes and projects have periodic plans (e.g. quarterly plans) in place with clear milestones which are clascaded from the overall implementation plan
  • Maintain project management deliverables tracking sheet
  • Track projects’ delivery against forecast on a monthly basis
  • Provide routine oversight and analysis of delivery data within the dashboard system, using UNOPS ERP and oneUNOPS Projects systems as required.
  • Ensure all projects submit and regularly update specific milestones and targets for the duration of projects' life-cycles, and track progress, or otherwise, against such information.
  • Ensure that all Somalia country Office programmes and projects adhere to internal and external reporting requirements
  • Ensure projects maintain and update risks, issues and lessons learned in oUP
  • Support the PMO  in ensuring UNOPS Policies and Procedures, Financial Rules and Regulations (FRR), procurement, HR and asset management are adhered to for efficient 
  • Support on the compilation, consolidation and analysis of relevant data for regular portfolio reports and stage plans.
  • Support the preparation of monthly Country Director report to the Regional Director. 
3. Stakeholder engagement:
  • Support the PMO in ensuring office-level stakeholder engagement strategy is developed and monitor the effective implementation of the same by SOCO programme and projects 
  • Support the PMO in ensuring the formulation & implementation of programme and project communications plans and monitor the effectiveness of programme/project communications
  • Coordinate internal programme/project communications such as weekly project managers meetings.
4. Quality assurance:
  • Work with internal audit and finance to ensure the programme complies with audit requirements.
  • In consultation with the relevant stakeholders, assist in preparing amendments of Agreements and Budget revisions when applicable.
  • Coordinate quality reviews of programme/project documents and deliverables.
  • Coordinate quarterly project assurance (online QA and project assurance meetings)
  • Provide quality control for management products (project documents, reports, etc.).
5. Knowledge management: 
  • Support the compilation of lessons learned as per defined reporting format.
  • Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building.
  • Ensure programme and project documentation management in accordance with UNOPS policies and procedures
  • Support PMO in capacity building efforts such as training. 
Impact of Results:  The  Programme Management- Officer directly impacts on achievement of project results by assisting the PMO to implement effective project management methods and strategies, reduce risks, cut costs and improve success rates. This consequently reinforces the visibility and image of the UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.

Education/Experience/Language requirements

Qualifications and Experience

A.  Education

  • Bachelor’s Degree in Business Administration, or Project Management, and or other relevant is required
  • Master’s Degree in relevant disciplines will be an asset but it is not required.
Certification
  • Certification in PRINCE2® Foundation is an asset. 
B. Work Experience
  • A minimum of two (2) years of relevant work experience in the field of project/programme management support with focus on monitoring, recording, reporting, and coordination in a national or international organization is required.
  • Experience and demonstrated knowledge of UN rules and procedures in Project Management will be an advantage.
  • Experience /knowledge of web-based applications and Google Suite products, especially google forms, sheets, docs and slides is an asset.
  • Skills in project management, reporting, project management support, business analytics are essential.
  • Ability to meet tight deadlines and work independently with minimal supervision is an asset.

C: Language requirement

  • Fluency in English Language (i.e. writing, reading  and speaking) is required.

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for the Desk Review will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • Work life Harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types.
  • Nairobi is a Family Duty Station. 
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon   request.
  • UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.             

    It is the policy of UNOPS to conduct background checks on all potential recruits/interns. 

    Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type, level and duration

  1. Contract type: Local Individual Contract Agreement (LICA)
  2. Contract level: LICA 8 /ICS 8
  3. Contract duration: (6 Months) with possibility of extension based organizational requirement, availability of funds and satisfactory performance.’

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.


Background information - AFR

Africa Region

Based in Copenhagen, Denmark, the Africa Region supports UNOPS country offices in the region, providing financial oversight of projects, procuring goods and services and managing human resources.

AFR helps ensure that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between projects across the entire region.

Somalia Country Office:

UNOPS Somalia Country Office (SOCO) has had a solid and continuous in-country expert presence successfully implementing programs since the mid-1990s, where it is currently undertaking various projects and initiatives in close collaboration with the Federal Government of Somalia (FGS), Federal Member States (FMS) and partners from the global donor community. UNOPS’ projects in Somalia focus on several key sectors that include infrastructure development, institutional capacity building, project management, advisory services, and procurement services. These projects cut across multiple sectors, including education, healthcare, national security, law enforcement, immigration services, justice, transport, and public works among others. UNOPS work in Somalia is geared towards driving growth and development in the country, a process that requires developing a close relationship with the FGS and the other development partners.   
Through its involvement in Somalia’s development process, UNOPS is providing transparent and accountable solutions in the country’s state and nation-building process. In addition, UNOPS is also committed to implementing the United Nations Strategic Framework Somalia 2017 – 2020, with the aim of helping Somalia achieve the Sustainable Development Goals. UNOPS work within the context of these commitments means that the projects it implements in Somalia are specifically designed to provide long-term solutions in the country, leading to sustainable and inclusive growth.

What drives us is a passion to fight inequalities and to provide opportunities to those most vulnerable. This means we often work in the most challenging environments, building foundations for communities to function and people to live with dignity and respect.

To succeed here, he/she need to be able to combine creativity with the organizational skills to manage numerous different projects to tight deadlines simultaneously, as well as working with the different units to meet their expectations.


We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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