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Programme Associate - Governance ( Priority for Kuwaiti Nationals)

Kuwait

  • Organization: UNDP - United Nations Development Programme
  • Location: Kuwait
  • Grade: Administrative support - GS-6, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Development Cooperation and Sustainable Development Goals
    • International Relations
    • Administrative support
    • Democratic Governance
    • Public Policy and Administration
    • Governance and Peacebuilding
    • Project and Programme Management
  • Closing Date: Closed

Background

Under the overall guidance of the DRR and direct supervision of the Programme Analyst, Governance the Programme Associate ensures effective delivery of the CO’s governance programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations.

 

The Programme Associate can supervise clerical and support staff of the Programme Unit. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs as required for resolving complex finance-related issues and exchange of information.

Duties and Responsibilities

  • Support to formulation of programme strategies and implementation of the Country Programme Action Plan
  • Support to management of the CO programme
  • Administrative support to the Programme Unit
  • Support to Partnership building
  • Facilitation of knowledge building and knowledge sharing

Supports formulation of programme strategies and implementation of the Country Programme Action Plan focusing on achievement of the following results:

  • Collection, analysis and presentation of background information for preparation of Country Office Programme and project planning documents, effective application of Results Based Management tools.
  • Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements.

Provides effective support to management of the CO programme focusing on the achievement of the following results:

  • Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.
  • Provision of guidance to the executing agencies on routine implementation of projects.
  • Presentation of information for audit of NIM projects, supports implementation of audit recommendations.

Provides administrative support to the Programme Unit focusing on achievement of the   following    results:

  • Provision of administrative support for the assigned programme portfolio including support to organization of events, keeping proper portfolio documentation and preparation of required correspondence.
  • Review of NIM projects Financial Reports; preparation of non-PO vouchers for development projects.
  • Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
  • Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
  • Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
  • Making budget check for requisitions, POs and vouchers.
  • Conducting budget revisions

Supports Partnership building focusing on achievement of the following results:

  • Analysis of information on partners, preparation of partners’s profile.
  • Tracking and reporting on financial resources. Review of contributions agreement, managing contributions in Atlas.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

  • Organization of trainings for the operations/ projects staff on programme.
  • Synthesis of lessons learnt and best practices in programme.
  • Sound contributions to knowledge networks and communities of practice.

Competencies

Innovation (Ability to make new and useful ideas work)
Level 3: Adapts deliverables to meet client needs
 
Leadership (Ability to persuade others to follow)
Level 3: Proactively seeks and recognizes contributions of others
 
People Management (Ability to improve performance and satisfaction)
Level 3: Appropriately involves team in different stages of work and decision-making
 
Communication (Ability to listen, adapt, persuade and transform)
Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation 
 
Delivery (Ability to get things done while exercising good judgemen)
Level 3: Takes responsibility for addressing critical situations and delivering core value
 
Technical/Functional
 

Project Management (Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals)

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Results-based Management (Ability to manage programmes and projects with a strategy aimed at improved performance and demonstrable results)

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Local Governance (Knowledge of  local governance systems and institutions, decentralizations policies and laws, basic service delivery and recovery planning and ability to apply to strategic and/or practical situations)

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Capacity Development (Ability to support partner countries' capacity to manage ODA resources effectively and harmonies with national policy and financing frameworks)

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Knowledge Management (Ability to capture, develop, share and effectively use information and knowledge)

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Required Skills and Experience

Education:

  • Secondary Education, preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.

Experience:
  • 6 years of progressively responsible administrative or programme experience on development issues preferably on issues related to governance is required at the national or international level. 
  • 3 years of relevant experience will suffice for holders of a Bachelor’s Degree;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Language Requirements:
  • Fluency in English and Arabic. 

Disclaimer

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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This vacancy is now closed.
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