By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Administrative Assistant - Research

Kampala (Uganda)

  • Organization: IRC - International Rescue Committee
  • Location: Kampala (Uganda)
  • Grade: Administrative Services and Support - Generally no need for Higher Education - Administrative support
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Scientist and Researcher
  • Closing Date:

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.

The Administrative Assistant-Research will work under the direction of the Deputy Project Coordinator-Research to provide effective administrative tasks relating to research and other engagements with government officials and consultants. The role will support the hiring of research consultants and assistants and coordinating ministry of education and sports collaborators with administrative tasks including but not limited to organizing field in country and international travel preparations, supporting the development of terms of reference for research assistants and/or Consultants, processing payments and producing meeting minutes for respective PlayMatters committee meetings.

Duties and Responsibilities

In Uganda, IRC will manage three studies during the second year of implementation and the Administrative Assistant-Research will consistently provide administrative support on the below.

Research Consultants

  • Review consultants’ resumes and develop a matrix to support their recruitment processes
  • Schedule and follow up on interviews, plan and arrange for interview sessions, coordinate candidate timing, and ensure interviews are conducted within the allotted time
  • Process consultancy payment requirements including preparing and/or reviewing paperwork, submitting paperwork for approval, and following up on the payment processes
  • Follow up with HR on all aspects related to consultancy requirements, consistently reminding consultants on basic requirements, and ensuring complete filing of documents for processing.

Research Activities/Operations

  • Support in arranging vehicles/flights for enumerators’/researchers’ travel to and from data collection sites (mostly PlayMatters schools within Uganda)
  • Arrange for refreshments or other incentives (as needed) for research participants during data collection
  • Ensure timely arrangement for accommodation, meals and per diem for enumerators/researchers during data collection periods
  • Support in securing and paying for venues and refreshments for research trainings and workshops
  • Undertake all similar tasks, as needed, and may be required to support field teams as and when needed.

Ministry of Education and Sports (MoES) related activities

  • Support the hiring processes for MoES related consultancies and technical assistance.
  • Organize MoES consultant resumes and documentation and prepare their payment vouchers.
  • Develop work schedules and timelines and follow up on approvals required from MoES.
  • Schedule and coordinate meetings related to the project by mobilizing participants and following up with them.
  • Follow up on payments for meetings and workshops with MoES staff and ensuring timely requisitions for such activities are made.
  • File documents/paperwork as part of the PlayMatters knowledge management processes.
  • Secure workshop venues and liaise with the meeting leads to generate meeting minutes.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

What does it mean?

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.