EUROPEAN SPACE AGENCY
Internship Opportunity in the Directorate of Internal Services.
ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. We therefore welcome applications from all qualified candidates irrespective of gender, sexual orientation, ethnicity, beliefs, age, disability or other characteristics. Applications from women are encouraged.
Post
Intern in the ESAC Administration Office
Location
ESAC, Villanueva de la Cañada, Spain
Our team and mission
The ESAC Administration Office, under the direct authority of the Head of the Human Resources Department and functionally reporting to the Head of the Procurement and EU Administration Department and to the Head of Finance, Planning and Controlling Department, is responsible for supporting the ESAC activities and staff for all the administrative functions like: HR, Finance, Procurement and interface with local authorities.
You are encouraged to visit the ESA website: www.esa.int/ESA
Field(s) of activity/research for the traineeship
Topic: Intern in the ESAC Administration Office.
The main activities related to Human Resources activities of the ESAC Administration Office are the following:
- digitalization process of the personal files of staff working on site;
- setup of databases in the area of Human Resources;
- update the newcomers guide;
- preparation of the Human Resources news to be displayed every week in the intranet and in TV screens distributed onsite;
- training and interview logistics;
- communication with local administrative bodies;
- ensure the proper observation and implementation of ESA policy and regulation regarding employees, contracts, taxation, recruitment and tenders.
The main activities related to Procurement activities of the ESAC Administration Office are the following:
- support in the preparation of requests for offers/invitations to tender;
- support in the evaluation of offers and tenders;
- participatation in the negotiation meetings and support in the preparation of the resulting contracts;
- participation in the monitoring of the execution of the contracts;
- exposure to administrative, contractual, legal and industrial problems arising from the procurements concerned (e.g. Intellectual Property Rights) with the aim of better understanding the mind set of an ESA Contract Officer;
Behavioural competencies
Result Orientation
Operational Efficiency
Fostering Cooperation
Relationship Management
Continuous Improvement
Forward Thinking
Education
You must be enrolled at university for the entire duration of the internship. You should preferably be in your final or second to last year of a University course at master's level in a technical or scientific discipline.
Additional requirements
The working languages of the Agency are English and French. A good knowledge of one of these is required. Knowledge of another Member State language would be an asset.
The topic mentioned above requires educational knowledge such as:
- fluency in Spanish & English, perfect writing & redacting skills;
- good communication skills
- knowledge of MS Office application;
- independent worker;
- high level of proactivity;
- the trainee shall be studying or have graduated from law, economics, business management;
- shall have a talent for formulating contractual/legal documents and negotiating, as well as be able to understand issues of a technical, scientific and management nature.
Other information
For behavioural competencies expected from ESA staff in general, please refer to the ESA Competency Framework.
The closing date for applications is 30 November 2021.
If you require support with your application due to a disability, please email contact.human.resources@esa.int.
Internships can take place remotely, on-site or partially on-site depending on the pandemic situation, and in line with the relevant Establishment’s policy (e.g. possible Green Pass requirement) applicable at the time of starting the internship.
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Please note that applications are only considered from nationals of one of the following States: Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Spain, Sweden, Switzerland, and the United Kingdom. Nationals from Latvia, Lithuania and Slovenia, as Associate Member States, or Canada as a Cooperating State, can apply as well as those from Bulgaria, Cyprus and Slovakia as European Cooperating States (ECS).