Supply Chain Officer - (Re-advertisement)

Overall purpose of the role:

To support with logistics and purchasing for Diyala office and program sites throughout Diyala in close coordination with the Supply chain officer / TL, Diyala program teams, other departments (finance, etc.) and with the Area Office Supply Chain team to ensure compliance with DRC Supply Chain guidelines.

 

Responsibilities:

Procurement:

• Responsible for the procurement cycle including receiving & verifying Purchase Requests fromprogram teams, identification of potential suppliers, receiving quotations from suppliers through a Single Quote or Request for Quotations (RFQ) process, completing RFQ reports, organizing signing of Purchase Orders (contracts) with suppliers, and working with finance team to ensure timely payment to suppliers.
• Ensure all processes are completed in accordance with the DRC Procurement Manual, SOPs, and donor guidelines.
• Filing, scanning, and sharing all required documents & procurement/supplier files
• Maintaining an up-to-date procurement tracker in coordination with Area Office Supply Chain
  department
• Conduct all duties in accordance with the DRC Code of Conduct and ensure all DRC Suppliers
  conform with the DRC Code of Ethics
• Follows up in a timely manner with Suppliers for all urgent requirements.
• Provides timely Procurement Reports on Procurement activity to line manager and related
  programs

 

Fleet:

• Responsible for the fleet management for all Diyala vehicles
• To ensure the cars are in a clean condition on a daily basis.
• Collect vehicles data and complete vehicles monthly reports
• Follow up and maintain Generators fuel consumption through trackers, weekly and monthly report.
• To perform general check up on the cars (engine oil, brake oil, tires pressure, wiper fluid, radiator fluid, etc.) to make sure the car is ready at all times where practicable.
• Develop daily and weekly movement plan.
• Responsible for with the following up Vehicle fuel refilling and maintenance.

Warehousing:

• Support the movement of goods from warehouse(s) to distribution sites.
• Take Monthly inventory of goods in warehouse.
• Ensure the hygiene and cleanliness of warehouse.
• Provide oversight for casual workers.
• Scan delivered items and ensure quality.

Others:

• Responsible for logistical support to the sub-offices at program locations, and to program teams including maintenance & repair, generator functionality & fueling, etc.
• Any other duties as may be assigned by the line manager.

Experience and technical competencies:

• 2 years or more of experience in logistics/ fleet/procurement is preferred
• Experience working with NGOs or humanitarian organizations is a plus
• Must be organized, able to multi-task, flexible, and able to work as a team
• Honesty & integrity are a must
• Strong computer skills including advanced Excel skills.
• Good communication skills written and verbally