Budget & Admin Assistant

Details

Mission and objectives

MONUSCO/MONUC was established in 1999 under the auspices of the UN Department of Peacekeeping Operations (DPKO). SCR 2277 (2016) requests MONUSCO to support efforts of the Government of DRC towards the protection of civilians, through a comprehensive approach involving all components of MONUSCO, including through reduction of the threat posed by Congolese and foreign armed groups and of violence against civilians, including sexual and gender-based violence and violence against children to a level that can be effectively managed by the Congolese justice and security institutions; and to support Stabilization through the establishment of functional, professional, and accountable state institutions, including security and judicial institutions. The project aims at a better understanding of the most serious violations of human rights law and international humanitarian law in DRC and supports the leadership of the Mission through informed policy and decision making on future vetting of security forces through risk assessment and mitigation, joint planning for MONUSCO operations, as well as advocacy efforts.

Context

Assignment is non-family (GOMA)

Task description

Under the direct supervision of Chief Life Support Section and Administrative Officer, the UN Volunteer will undertake the following tasks: • Maintain accurate logs for the registration and distribution of all incoming and outgoing mail and ensuring timely receipt of correspondence by addressees; • Establish and maintain filing system in respect of all correspondence; • Prepare correspondence, memos and email as way of providing support to the heads of the Section units; • Assist in the preparation of Budget for the Life Support Section; • Assist in the preparation of financial performance report; • Responsible for consolidating the Section’s acquisition plan as well as quarterly updates; • Responsible for creating shopping carts and earmarked funds; • Responsible for invoice processing; • Monitoring of service contracts for advertisement in local newspapers; • Assist in the recruitment of Individual Contractors and maintenance of their monthly attendance sheet; • Assist in consolidating e-performance and contact extension for staff as the end of the contract period; • Maintaining a database of all staff within the section; • When working with national staff or (non-)governmental counterparts, including Implementing Partners (IPs), the incumbent is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring and formal and on-the-job training; • Any other related duties as may be required.