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Project Officer

Mandera (Kenya)

  • Organization: DRC - Danish Refugee Council
  • Location: Mandera (Kenya)
  • Grade: Mid level
  • Occupational Groups:
    • Project and Programme Management
  • Closing Date: 2022-01-25

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Overall purpose of the role: 
To support in the implementation of Kenya Devolution Programme (KDP) within Mandera County, especially as it relates to operational oversight and implementation of activities by Project Assistants/partners. This includes, but is not limited to tasks related to: planning and implementation of project activities including integration with other DRC programs in the area and in coordination with KDP partners work in other counties, specifically, Turkana, Isiolo and Garissa, development  of activity budgets; timely and high quality narrative activity reporting; support to/oversight of Peace building Assistants/partners in the field as delegated by the Head of Programme-Humanitarian Disarmament and Peace building Sector , adherence to DRC’s security procedures and regulations, representation of DRC in Mandera as delegated by the AM; adherence to DRC’s standard regulations and operational procedures (including the Code of Conduct, the DRC Programme Manual and administrative regulations). He/she will also play a vital role in liaising with government and county administration in Mandera and by extension, north eastern area.

Responsibilities:
R1. Project Support and Development:

  • Contribute to the development and implementation of DRC’s internal strategies for Kenya, with a focus on initiatives in the Mandera/ northeastern;
  • Develop KDP project activity plans with the support of HoP and AM. He/she will be working in close collaboration with Garissa, Isiolo and Turkana teams to ensure the work speaks to each other and impact is consolidated.
  • Assist the project partner(s) to ensure timely and coordinated implementation of project activities; 
  • Ensure that the team prepares weekly work-plans, consolidate and submit all the necessary reports for the sector. 
  • Ensure that logistical support, transport and other support for the KDP field activities are coordinated in timely fashion with the Supply-Chain and HR & Administration Units;
  • Work with all the other KDP consortium partners to ensure implementation of activities as per the required standards stipulated in DRC manuals and programme engagement document;  
  • Ensure correct financial procedures are followed by and advise on improving performance; 
  • Ensure purchase requests are properly done and well in advance in respect of activities to be carried out to provide the Supply Chain unit adequate time for planning;
  • Contribute to the development of proposals and project budgets;
  • Work closely with the with other sector leads in the area, Area manager and DDG HoP for technical supervision.

R2. Monitoring, Reporting and Evaluation:

  • Carry out data collection for KDP project baseline and for Monitoring and Evaluation of project implementation; 
  • Ensure that all monitoring forms and monitoring activities are duly maintained by the team;
  • Ensure that internal activity reports are consistently done in a timely manner and meets the expected standard, based on agreed formats and schedules with the KDP Prime agency; 
  • Submit weekly, monthly and quarterly reports to the DDG HoP (using agreed format); 
  • Conduct evaluation of the activities and propose amendments to the content of the sessions, conduct of the sessions, teaching methods and adequacy of teaching materials and propose material development.

R3. Coordination & Partnerships:

  • Ensure smooth coordination with sub-county, division, location and sub-location authorities for the implementation of KDP activities; 
  • Ensure coordination with the KDP consortium partners, invite them to activities and share information with them on the activities on a need to know basis; 
  • Ensure a good coordination with KDP teams in Turkana, Isiolo and Garissa, KDP partners, other NGOs, and civil societies in the area of work to avoid duplication of activities, clash of activities date and ensure cooperation; 

R4. Staff supervision:

  • Ensure discipline amongst peace building assistant(s)/ downstream partners, coach and build their capacities and ensure a good morale is maintained; 
  • Plan/advise/conduct relevant training for the staff capacity development.

Experience and technical competencies: 

  • Minimum 2 years’ professional experience in the field of devolution/ governance and citizens engagement
  • Experience in project management and delivery including planning, budget administration and donor reporting 
  • Experience at working with a team and ensuring strong teamwork and morale 
  • Strong knowledge of and experience of working in northeastern Kenya 
  • Experience of implementing programs in conflict-prone and insecure areas  
  • Knowledge of the Core Humanitarian Standards is desirable  
  • High degree of computer literacy 
  • Willingness to live and work in Mandera, including travel to locations on the Kenya-Somalia border 
  • Strong coordination, representation and interpersonal skills 
  • Most preferably a resident of the region.

Education:

  • Bachelor’s degree in Social Studies or closely related field

Languages:

  • Fluency in local spoken languages is a MUST 
  • Fluency in written and spoken English. 

DRC’s Core competencies: 

  • Striving for excellence: you focus on reaching results while ensuring an efficient process.
  • Collaborating: you involve relevant parties and encourage feedback.
  • Taking the lead: you take ownership and initiative while aiming for innovation.
  • Communicating: You listen and speak effectively and honestly.
  • Demonstrating integrity: you act in line with our vision and values.

Conditions:  
Contract duration: 11 months. Salary and conditions will be in accordance with the Danish Refugee Council terms of employment for National staff.
Availability: February 2022
Duty station: Mandera
Key stakeholders:                                                                                   
Internal: Programme staff, Support Services staff
External: Relevant stakeholders – Community leaders, Local/Sub-county administration, NGOs/INGOs and police services, Consortium member staff, downstream partner staff

NB: This is a local position therefore; the job holder is expected to be familiar with, or a resident of the region.

General
Commitments: 

DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html)

Application Process:
Qualified candidates are invited to submit their applications, which should include a 1-page cover letter clearly stating their motivation, and qualifications and a CV. Applications should include contact details of three professional referees who have supervised the candidate in the last five years. One referee must be the applicant’s most recent manager. Only applications that address the stipulated duties and meet the required qualifications will be considered.  
We only accept applications sent via our online-application form on www.drc.ngo under Vacancies. Applications should be sent no later than: 25th January 2022.

Gender Equality: 
DRC is committed to achieving gender parity in staffing at all levels.  In light of this, female candidates and those from minority groups are strongly encouraged to apply.

Equal Opportunities: 
DRC is an equal opportunity employer.  We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees.  We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status or other protected characteristics.                                                                 
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms. 
If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport 
Danish Refugee Council does not charge any kind of fee at any stage of the recruitment process nor does it use recruitment agents. 

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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