Index # 188

Background and Justification

Purpose of the Position

To plan and implement Budget and Finance operations in the WHO Country Office (WCO), including budget preparation, monitoring, reporting, and control of all programme and extra-budgetary funds, including management of financial disbursements, follow-up on the liquidation of outstanding funds, and imprest management.

Job Description

Objectives of the Programme and of the immediate Strategic Objective

To ensure that effective WHO Country presence is established to implement WHO country cooperation strategies that are aligned with Member State's health development agendas and emergency/ resilience programmes and harmonized with the United Nations country teams.

Organizational context

Under the direct supervision of the Operations Officer and the overall guidance of the Head of the country office, the incumbent will plan and implement budget and finance operations, including all aspects of financial management and financial reporting. The Finance Officer, reviews financial data, participates in evaluating financial risk assessment, provides inputs on financial issues, and prepares financial reports. The incumbent ensures adherence to the International Public Sector Accounting Standards’ (IPSAS), applicable emergency Standard Operating Procedures (SOPs), and financial policies and procedures. The incumbent liaises closely with counterparts and budget and finance focal points in WHO country, regional and HQ offices, other UN agencies and Donors in carrying out their duties.

Summary of Assigned Duties

  1. Organize the day-to-day budget and financial operations encompassing monitoring and clearance, financial accounting and reporting, workplan and award management including cash flow forecasting and monitoring, while liaising with relevant team members.
  2. Support the funding allocations and awards, prepare necessary forms for the awards’ cycle and implements all budgetary and financial actions in the Global Management System (GSM), this includes workplan funding requests, submission of award budgets, reprogramming of awards and preparation of expenditure batches, while ensuring speedy response to the incident management team’s financial requests. Ensure expenditures are appropriately charged to awards in line with the conditions in agreements with donors.
  3. Follow-up on donor proposals and reporting deadlines; verify and provide budgetary clearance to proposals and reports for resource mobilization team, ensure compliance with relevant financial policies, procedures and emergency SOPs.
  4. Track and report on financing against budget: monitor implementation rates, consolidate financial data, prepare periodic/ad hoc budgetary and financial statements and returns, identify financial gaps, and recommend alternative action to mangers as appropriate.
  5. Update and maintain an accurate tracking system of all financial activities pertaining to the emergency preparedness, recovery and response operations at the country level.
  6. Ensure accurate recording of financial transactions, calculation and payment of salaries, allowances and other payments to staff, non-staff, contractors and vendors.
  7. Support imprest account management: analyse expenditures against approved allocations, reconcile cash books with bank statements.
  8. Brief/debrief staff members, consultants and WHO responders, on relevant financial and budgetary rules and procedures.
  9. Follow-up on any outstanding audit recommendations related to area of work.

REQUIRED QUALIFICATIONS

Education

WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/.

Essential: A first university degree in accounting, financial management, business or public administration, or economics with a specialization in budgeting/accounting from an accredited/recognized institute.

Desirable: An advanced university degree (Master's level or above) in business administration, finance, accounting, or public administration. professional qualification or licensure in accounting/accountancy.

Experience

Essential: Minimum of two years professional experience, in finance, budget/accounting. Demonstrated experience in accounting and consolidation of financial data using ERP systems or similar packages.

Desirable: Prior experience in supporting emergency or health outbreak operations at the field level. Relevant experience with WHO, other UN agencies, Health Cluster Partners, recognized Humanitarian Organizations or with an international nongovernmental organization.

Skills

  • Thorough knowledge of accounting, budgetary and financial management principles and their application.
  • Excellent understanding of accounting practices and procedures, including the application of IPSAS.
  • Strong analytical, time management, and problem-solving skills Demonstrated skills in planning and donor and technical report writing.
  • Knowledge of WHO rules regulations, policies, and practices would be an asset.

WHO Competencies

Enhanced WHO Global Competency Model:

https://www.who.int/employment/WHO_competencies_EN.pdf?ua=1

  • Teamwork
    • Respecting and promoting individual and cultural differences
    • Communication
    • Creating an empowering and motivating environment
    • Producing results

Use of Language Skills

Excellent knowledge of English and Arabic. Knowledge of another WHO official language an asset.

Other Skills (e.g. IT)

  • Excellent knowledge of Microsoft Office applications
  • Advanced knowledge of relevant financial computer applications preferably Oracle Enterprise resource planning (ERP) or similar packages.

REMUNERATION

Remuneration comprises an annual base salary starting at USD 41,349 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • Staff members in other duty stations are encouraged to apply.
  • WHO is committed to workforce diversity.
  • WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
  • WHO has zero-tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • Applications from females are particularly encouraged.
  • This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.
  • Interested candidates are strongly encouraged to apply on-line. For assessment of your application, please ensure that
    • your profile on Stellis is properly completed and updated;
    • all required details regarding your qualifications, education and training are provided;
    • all experience records are entered with elaboration on tasks performed at the time.
    • Kindly note that CV/PHFs inserted via LinkedIn are not accessible.
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