VACANCY ANNOUNCEMENT NUMBER 156829
JOB TITLE: LOGISTICS CONSULTANT (FLEET)
POSITION GRADE: JUNIOR CONSULTANT
DUTY STATION: JUBA, SOUTH SUDAN
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
STANDARD MINIMUM QUALIFICATIONS
Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses.
Language: International Professional: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.
National Professional: Fluency (level C) in English language and the duty station’s language, if different.
ORGANIZATIONAL CONTEXT
These jobs are likely to be found in Headquarters (HQ), Regional Bureaux (RBs) or Country Offices (COs). In the field, role holders typically report to the Head of Field Office or the designate. In RBs and HQ, job holders report to a more senior Logistics Officer. Job holders are likely to be working closely with a more experienced professional staff member receiving guidance and regular feedback on work performed.
JOB PURPOSE
To collect, analyse and report on information to maximise efficiency of the logistics operations and activities.
KEY ACCOUNTABILITIES (not all-inclusive)
- Manage requirements of approx. 400 staff of the $50m third party manpower contract in coordination with outsource service provider and users of outsourced staff within the fleet.
- Develop best practices for an efficient Fleet Administration to facilitate fleet operation in Regional Office/Area Offices.
- Project the overall finance & budgetary requirements, track projected expenditures against actual and ensure that effective controlling mechanisms are in place and constantly monitored and adjusted in accordance to operational requirements.
- Support with the recruitment and management of the Logistics Staff (international and national) of the manpower third party contract. This includes drop zone coordinators, river and road convoy leaders and WH staff etc.
- Analyze the current staffing needs to efficiently manage the staff that will lead to cost savings through good management skills and contribute to effective Supply Chain Matrix reviews.
- Provide support to the field offices on staffing matters and ensuring TDYs are arranged when required. Coordinate field missions with field offices and support its apprentices for their travel arrangements.
- Develop, refine, draft and edit required regular reports, and assist in producing add hoc reports as per requested. Prepare monthly reports on the costs relating to staff TDYs and mission related deployments.
KEY ACCOUNTABILITIES (Continued)
8. Review staff outsource service contract and propose changes/amendments as necessary for best practices of fleet operation in consultation with the supervisor and participate in negotiation for renewal of the contract.
9. Provide oversight and supervision to all staff and ensure that the work is carried out to a satisfactory standard as required by the organization, including strict time-keeping and completion of timesheets.
10. Prepare time sheet and work closely with the Contracting unit and fleet unit to support on the staffing matters, timely payments and financial matters.
11. Plan and deliver an onboarding process which ensures new employees have a positive experience and are successfully integrated into their new role and the organisation.
12. Ensure all necessary paperwork and time-sheets are prepared and managed in a strategic manner. Ensure any deviation from the regular processes is fully documented and approved accordingly.
13. Observe and evaluate performance of staff outsource service provider and suggest/advise the service provider for improvement.
14. Deployed to the FOs as fleet supervisor to supervise and oversee fleet operations and prepare performance reports.
15. Keep track of Fleet trucks and SHERPs allocation to optimize the utilization capacity.
16. Continuously collect and collate valuable data or information relating to improvements required for Standardisation and Development purposes for Fleet Management and communicate this information to other staff in the Fleet Section.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
- Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
- Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
- Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
- Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.
People
- Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
- Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
- Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
- Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.
Performance
- Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
- Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
- Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
- Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.
Partnership
- Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
- Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
- Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
- Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
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Supply Chain Management and Optimization |
Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners. |
| Planning, Project & Resource Management | Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals. |
| Information Management & Reporting | Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends. |
| Market Analysis, Contracting and Operational Execution | Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently. |
| Warehouse and Inventory Management | Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. |
| Technical Assistance and Coordination | Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders. |
OTHER SPECIFIC JOB REQUIREMENTS
This section is optional to describe additional responsibilities & knowledge required for the specific job.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Experience coordinating service providers’ contract execution.
• Experience arranging supplier deliveries and the discharge of WFP vessels (rail, air, or sea).
• Experience in evaluating offers and writing proposals.
• Experience in report writing.
TERMS AND CONDITIONS
QUALIFIED FEMALE CANDIDATES ARE ESPECIALLY ENCOURAGED TO APPLY
DEADLINE FOR APPLICATIONS
14 FEBRUARY 2022
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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.