1A091A09
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments
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• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.
Organizational Setting
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO's Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agri-food systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
The FAO country office, which is headed by an FAO Representative, is responsible for assisting the government to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, develop the agriculture, livestock, fisheries and forestry sectors, and use their environmental and natural resources in a sustainable manner. The country office is responsible for leading FAO's response to country priorities for food security, agriculture and rural development through the identification, planning and implementation of FAO's priority of actions. It ensures a multidisciplinary approach to programmes, in collaboration with offices and divisions at headquarters; and develops, promotes and oversees FAO's strategic response to the country along with regional priorities.
The FAO Representation in South Sudan encompasses five main streams: Emergency and Resilience, Natural Resources and Sustainable Productions, Corporate and Operational Support, Economic and Social Development and Partnership and Outreach.
The position is located in FAO Representation in Juba, South Sudan
Reporting Lines
The Logistics Officer reports to the Administrative Officer under the overall guidance of the FAO Representative. The incumbent will, on a day-to-day basis, consult with the relevant Units at FAO headquarters, the Regional Office for Africa (RAF) and the Subregional Office for Eastern Africa (SFE) on matters pertaining to Logistics Support Services and Inventory Management.
Technical Focus
Coordination of logistics-related activities, including - but not limited to - quality control, inspection, transportation, receipt, storage, off-loading, monitoring physical distribution plan and reporting completion shipments deliveries to procurement and finance for payment and purchase orders closures.
Key Results
Support/contribution to and coordination of field logistics operations, including budget preparation and management, commodity and warehouse management, supply chain, fleet and workshop management.
Key Functions
• Supports logistics operations, including all logistics assets; maximizes efficiency and ensures regular maintenance as well as timely and cost-effective delivery of cargoes.
• Identifies and mobilizes resources; implements and reports on special logistics operations.
• Ensures integrity of transport information, including commodity tracking in the standard systems, and maintains transport information for reporting purposes.
• Assesses offers for transport and prepares submissions to the local transport committee.
• Organizes, leads and participates in regional logistics meetings, including the local transport committee.
• Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
• Ensures effective Landside, Transport, Storage and Handling (LTSH) management, including project budgetary review and regular LTSH reviews.
• Ensures FAO standard logistics forms are consistently used, readily available and completed accurately and electronically by the inspection company, transporters, vendors and field staff.
• Ensures effective commodity management and quality control.
• Ensures adequate logistics preparedness through contingency planning and continuous logistics preparedness reviews.
• Develops, plans and delivers training, and proposes any additional training needs to achieve high working standards.
• Coordinates logistics operations with other organizations in the area and provides logistics support to ongoing air, land, sea or rail operations in the area.
• Monitors relevant logistics legal compliance issues, such as tax exemption policies of host government, in order to ensure compliance.
• Establishes comprehensive purchase orders delivery tracking systems in order to monitor the status of accomplishment of purchase order deliveries at all stages of supply chain.
Specific Functions
• Ensures maximum availability and implementation of controls and monitoring mechanisms for all logistics assets, such as vehicles, generators, computers and all other technical items using either petrol, diesel or kerosene to maximize efficiency and ensure regular maintenance.
• Monitors regular and timely transmission of pipeline, logistics monitoring information, stock levels and distribution status to programmes and logistics focal point at national level. For emergencies: Coordinates with logistics cluster and ensures FAO interest and supplies are given appropriate priority.
• Ensures proper warehouse management, including storage space, condition and the actual storage of stock.
• Liaises with vendors and the Procurement Unit to obtain needed materials with particular attention to cost control, quality and timely delivery.
• Monitors and oversees asset management by regularly updating asset register as required.
• Establishes stock movement, fleet and logistics reports based on logistics movements, and distributes them according to requirements.
• Ensures appropriate logistics filing systems to include all equipment manuals, maintenance schedules, waybills, inspection reports, copies of invoices, delivery notes and orders (national and international) to ensure accurate tracking and documentation for audit purposes.
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CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• Advanced university degree in business administration and/or management, law, logistics, finance, budget or related fields.
• Five years of relevant experience at the national and international levels in logistics management, administration, procurement, finance or budget.
• Working knowledge (proficient - level C) of English and limited knowledge (intermediate - level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).
Competencies
• Results Focus
• Team Work
• Communication
• Building effective relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Work experience in more than one location or area of work, particularly in field positions, is desirable.
• Extent and relevance of experience at the national and international levels in logistics management, including transportation operations risks and emergency logistics preparedness.
• Extent and relevance of experience in managing integrated air, sea, and land transport operations.
• Extent and relevance of experience in preparing and managing transport and project budgets.