.
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
TERMS AND CONDITIONS
JOB TITLE: Logistics Assistant - Fleet
TYPE OF CONTRACT: specially Service Agreement ,Level -5
UNIT/DIVISION: Logistics
DUTY STATION (City, Country): Gonder , Ethiopia
DURATION: Six month with a possibility of extension.
REPORTING LINE: Head of Hub Office
VA CLOSING DATE: 20 April 2022
ABOUT WFP
Assisting 91.4 million people in around 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. On any given day, WFP has 5,000 trucks, 20 ships and 92 planes on the move, delivering food and other assistance to those in most need. Every year, we distribute more than 15 billion rations at an estimated average cost per ration of US$ 0.31. These numbers lie at the roots of WFP’s unparalleled reputation as an emergency responder, one that gets the job done quickly at scale in the most difficult environments. WFP’s efforts focus on emergency assistance, relief and rehabilitation, development aid and special operations.
WFP Ethiopia is working with the government and other humanitarian partners to strengthen the resilience of Ethiopia’s most vulnerable population and to chart a more prosperous and sustainable future for the next generation. The Country Office also supports programmes that use food assistance to empower women, transform areas affected by climate change and keep children in school. It aims to contribute to Ethiopia’s five-year development agenda, the Growth and Transformation Plan (GTP), through which the Government combats food insecurity.
ORGANIZATIONAL CONTEXT
These jobs are found in Gonder hub Office . Job holders report to Logistics Officer/Head of Unit to the designate.
At this level, job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.
JOB PURPOSE
Currently, WFP operates a Fleet of 165 WFP trucks inside Ethiopia to support with the transport requirements whenever and wherever commercial transporters are unable to operate. Additionally, WFP has purchased and is in the process of additional 99 trucks to support with WFP overland and inland operations. With the increased number of trucks under the WFP Fleet, this will require additional staffing capacity to appropriately manage these trucks to ensure they are properly planned, managed, maintained and mobilized to maximize their utilization.
The incumbent, under the supervision of the Fleet Manager, will support the Fleet team in appropriate managing the administration, maintenance and utilization of WFP Fleet trucks, with the objective to ensuring the efficient and timely movement of food cargo between overland and inland corridors.
KEY ACCOUNTABILITIES (not all-inclusive)
- Under the general supervision of the WFP Fleet. The Fleet/Logistics Assistant duties will include, but not be limited to the following:
- Travel to locations as required to support with Fleet trucks operations management, in support to emergency and their WFP operations.
- Monitor and to report to the Fleet the performance of the trucks/trailers to achieve maximum utilization, vehicle routing & scheduling for the timely deliveries of both Food and Non-Food-Items for Operational needs.
- Preparation of orders for spare parts/tires and materials required for the operation and submit these request for approval when required.
- Ensure and direct communicate with Logistics/Warehouse colleagues related to operation, loading, trucks movement, submitting and clearing waybills on time.
- Preparation of orders for fuel and other lubricants required for the operation and submit these request for approval when required and to follow up closely refuelling process of trucks including reports.
- Supporting Fleet operation in Procurement, Admin and Finance when required,
- Monitor all outsource staff including Fleet and Mechanical Workshop and the management of the spare parts stock accordance to their job description including submitting attendance list and report to Fleet and Workshop Manager.
- To ensure and enter data in Fleet Management System (FMS) and to provide monthly Data Analyses report including fuel consumption report.
- Support in the inventory management, accounting and reporting of Fleet spare parts and equipment.
- Support in the monitoring and reporting on the vehicle performance indicators.
- Support in addressing any queries, accidents, reports with related to the Fleet trucks.
- Coordinate the appropriate allocation and utilization of the dedicated fleet trucks contributing to the efficient and timely movement of food commodities between overland and inland corridors.
- Perform any other duties as assigned.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
- Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
- Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
- Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
- Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
People
- Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
- Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
- Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
- Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance
- Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
- Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
- Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
- Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership
- Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
- Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
- Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Supply Chain Management and Optimization | Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks. |
| Planning, Project & Resource Management | Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources. |
| Information Management & Reporting |
Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community. |
| Market Analysis, Contracting and Operational Execution | Ability to collect and collate necessary information to enable WFP to make informed operational decisions. |
| Warehouse and Inventory Management | Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. |
| Technical Assistance and Coordination | Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities. |
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analysing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.
STANDARD MINIMUM QUALIFICATIONS
Education:
- First University degree in Transport, Supply Chain, Logistics, Mechanical Engineering, or other related field
Experience:
- 5 years of experience working in humanitarian logistics and / or in the Fleet Management operations;
- Experience in commercial or humanitarian transportation sectors.
- Experience in communication and reporting.
- Experience in working with Fleet Management Systems (databases, software).
Language:
- Fluency (Level C) in oral and written communication in English
DEADLINE FOR APPLICATIONS
April 20,2022
.
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.