Finance Volunteer

IRC Kenya is working to achieve optimal performance in terms of program quality strengthening operations and finance department by emerging tools, systems and staff capacity to adhere to IRC policies and procedures and donor compliance.

Key Responsibilities

Cash & Bank payments processing

• Maintaining Petty cash at the set limits and take responsibility of any cash differences arising.
• Ensure that there is sufficient petty cash at all time for smooth operation
• Ensure all Petty cash payments are properly supported and duly authorized per IRC delineation schedule before disbursement.
• Ensuring that authorizations on the payments requests are in line with the approved limits per the delineation chart
• Preparation of petty cash spreadsheets to upload stage ready for review by FO at the end of the month.
• Devise a cash replenishment schedule to minimize weekly bank visits
• Ensure authorized receipts are correctly coded and issued upon receipt of monies.
• Maintaining the receipt book and ensuring that authorized receipts are issued upon receipt of monies.
• Bank Reconciliation and preparation of spreadsheets to upload stage ready for review monthly

Filing

• Maintain an organized and well-documented (all files must be labeled properly and visibly) and sequential filing system for all cash disbursement vouchers
• Before filing, ensure that all documents have been stamped 'PAID' including cash payment reference details.
• Preparation of journals, ensuring these are fully supported and ready for review before upload

Other

• To act as a bank agent.
• Maintain an organized and well-documented bank correspondences file ensuring it’s continuously updated.
• Assist in preparation of spreads sheets.
• Preparation of corrective journals and assisting in posting of journals as and when required
• Any other duties as may be assigned by supervisor.