Information Management Assistant

Details

Mission and objectives

Since its inception in 1972, the United Nations Environment Programme (UNEP) has been the global authority that sets the environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UNEP’s mission is to provide leadership and encourage partnership in caring for the environment by inspiring, informing, and enabling nations and peoples to improve their quality of life without compromising that of future generations. Headquartered in Nairobi, Kenya, UNEP works through its divisions as well as regional, liaison and out-posted offices and a growing network of collaborating centres of excellence.

Context

The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global, regional and national level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. UNEP is an Accredited Entity of the Global Environment Facility (GEF). To continue to strengthen this partnership with the GEF, UNEP is seeking a United Nations Volunteer (UNV) Program Information Assistant to join the Global Environment Facility (GEF) Coordination Unit, to assist the GEF Coordination Unit team to support and improve programme coordination and communication functions.

Task description

Under the overall guidance of the GEF Coordinator, Corporate Services Division, at the GEF Coordination Office, the UNV volunteer will undertake the following tasks: • Provide support in the coordination of programme/project planning and preparation work for GEF programme/project initiatives, including monitoring status of programme/project proposals and receipt of relevant documentation for review and approval • Assist in compiling, summarizing, and presenting basic data on specific programmes / projects and related topics or issues • Provide support in administrative coordination of programme/project implementation activities, in liaison with diverse organizational units to initiate requests, obtain necessary clearances, and process and follow-up on administrative actions, e.g. project/programme approvals, submissions, implementation reports, etc. • Maintain and improve the UNEP-GEF presence across internal communication and information systems, including the UNEP intranet system (WeCollaborate), Digital Asset Management System (DAM), and Microsoft Sharepoint / Teams systems: a. Ensure completeness and accuracy of information of information available via each platform b. Proactively propose and implement approved improvements to internal information systems to enhance utility and usability • Maintain and improve the UNEP-GEF website, including tracking analytics and proposing improvements to enhance reach and usability • Collate and facilitate updates to the Open.unep.org online project database • Track the online communication presence of UNEP-GEF projects across the portfolio and liaise with project teams to facilitate improvements where appropriate/necessary • Track and create regular reports on online and social media related to the UNEP-GEF portfolio, including relevant analytics and suggestions for improvement • Create and maintain an editorial calendar for the UNEP-GEF portfolio, including relevant global events, international and regional days of action and individual project events and milestones • Create and distribute a regular UNEP-GEF portfolio e-newsletter • Create and maintain UNEP-GEF portfolio email distribution lists • Respond to and provide guidance on project and programme requests on branding and other communication issues • Contribute to the development, promotion and delivery of UNEP-GEF portfolio webinars and other online events • Build and maintain strong relationships with other communication staff and departments across the UNEP-GEF partnership • Progressively responsible communication-related tasks as determined appropriate by the UNEP GEF Communication Coordinator Furthermore, UN Volunteers are required to: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark IVD); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.